GradeGS5
Staff Member / Affiliate TypeGeneral Service
ReasonTemporary > Temporary Assignment/ Appointment
Hardship LevelH (no hardship)
Family TypeFamily<p></p><p></p>
Residential location (if applicable)
Remote work acceptedNo
Target Start Date2024-01-01
Target End Date2024-12-31
Job Posting End DateNovember 16, 2023
Standard Job DescriptionSenior External Relations Assistant Organizational Setting and Work Relationships The Senior External Relations Assistant normally functions under the direct supervision of External Relations Officer or another professional staff depending on staffing structure of the Office. The incumbent assists in the management of external relations activities of the Office. He/she plays a key role in organising the visits of foreign delegations, donors, press and media, providing regular briefings and drafting reports/materials for external partners. He/she may also receive advice and operational support from the External Relations/Public Information Units at the Country Office /HQ. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCRยฟs core values of professionalism, integrity and respect for diversity. Duties - Draft briefing notes, press releases, bulletins, reports, newsletters and prepare any other public information material, as required - Facilitate and accompany visits of foreign delegations, partner NGOs, donors and the media to refugee camps - Draft and translate routine correspondence and texts. - Assist with developing and implementing UNHCRยฟs social media strategy ยฟ conceptualize and pitch stories for UNHCRยฟs global website. - Ensure that public information materials including fact sheets, information brochures, briefing materials from the Branch Office, etc. are available. - Organize visibility events (e.g. World Refugee Day) and liaise with partners, refugees and local communities on implementation. - May be required to assist in compilation of weekly, monthly, annual/quarterly thematic reports, situations reports etc. - Review media daily and ensure the office is kept informed of local developments. - Provide information on UNHCRยฟs activities to external partners. - Respond to non-complex media queries and incoming correspondence. - Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For G5 - 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher Field(s) of Education Not applicable Certificates and/or Licenses International Relations, Journalism Political Science Communication Media (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Not specified Desirable Previous experience in UN/UNHCR. Completion of UNHCR learning programmes or specific training relevant to functions of position. Knowledge of another relevant UN language. HQ and Field experience with UNHCR or with other humanitarian organizations Functional Skills TI-Interpretation IT-Computer Literacy CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate ProfileItaly remains one of the major points of arrival for persons of concern seeking protection to Europe, with most of them arriving by sea via the Mediterranean. During 2022, a total to 105,131 migrants and refugees arrived to Italy by sea, an increase of 56% and 208% compared to the same period in 2021 and 2020, respectively. The vast majority of people arriving disembarked in Sicily followed by Calabria, Apulia and then other regions. So far in 2023, 140,000 migrants and refugees arrived in Italy by sea (+83% of the same period in 2022). On a yearly basis, Guinea, Cote dโIvoire, and Tunisia represent the first, second and third main nationalities respectively.
The Senior External Relations Assistant (G5) will work in the External Relations Unit, which is tasked, among other things, to strengthen and enhance government liaison, external relations, resource mobilization, reporting and information management. In this regard, the Senior External Relations Assistant will contribute to the Unitโs work on both the external and domestic dimensions. The Senior External Relations Assistant, in addition to the requirements indicated in the standard job description, shall have a sound knowledge of international protection and the policy and operational implications along the main migration routes to Italy and the EU. Knowledge of Italian institutional and political framework, conversancy with foreign affairs and experience in resource mobilization from public sources would be considered an asset. Strong team spirit and flexibility to support the Unitโs different functions are also relevant for the position. Fluency in both Italian and English and excellent drafting skills are essential. The Senior External Relations Assistant will be based in Rome and will directly report to the Senior Government Liaison Officer.
In this context the Senior External Relations Assistant is expected to perform the duties defined in the job description, with the exceptions of those falling under the responsibility of the Public Information Unit (such as social media campaign and press and media related activities), with particular focus on:
- Assisting in the establishment of close working relations with authorities in Italy, San Marino and the Holy See.
- Assisting senior management in keeping abreast on key political and policy developments related to humanitarian and development processes.
- Supporting the implementation of the resource mobilization strategy and assisting in maintaining close dialogue with, and providing information to, donor governments on UNHCR operations and financial requirements.
- Providing back-up support in Reporting activities.
ADDITIONAL INFORMATION
Candidates must be legally authorized to work in Italy.
English is the official working language of UNHCR in Italy. Only applications fully completed in English will be considered.
Only short-listed candidates will be contacted.
Assessment of short-listed candidates might comprise of both an interview and a written test.
UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation. UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment. Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer.
UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).
All applications will be treated with the strictest confidentiality.
Functional ClearanceThis position doesn't require a functional clearance
Required languages (expected Overall ability is at least B2 level)Italian
,English
,
Desired languages
,
,
Additional Qualifications
SkillsCO-Drafting and Documentation, IT-Computer Literacy, TI-Interpretation
Education
CertificationsCommunication - Other, International Relations - Other, Journalism - Other, Media - Other, Political Science - Other
Work Experience
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