Requisition ID 33931 Office Country United Kingdom Office City London Division Office of the Secretary General Contract Type Short Term Contract Length 04 months Posting End Date 03/10/2023
This role is from 1st February 2024 - 24th May 2024
Purpose of Job
Responsible for providing assistance to the Event Management team in the coordination, organisation and logistical delivery of all Board and other events internally and externally falling under the remit of the AMPEM unit.
The role involves interaction with external venues, technical counterparts and, internally, the Board of Directors, Executive Committee, Banking, Resident Offices, Communications, ASD, Business Development and others.
Accountabilities and Responsibilities
- Direct Reports: 1-2 Temporary Meeting Room Attendants
- Manages booking requests in collaboration with the Board Calendar
- Coordinates the smooth organisational and logistical delivery of all Board and other events, virtual, hybrid or physical, according to the Bankโs policies and protocol;
- Sets up and manages virtual/hybrid meetings and events with confidence
- Assist in identifying external venues and coordinates the process of planning and delivery of special events chaired or hosted by the President.
- Collates and provides detailed budget estimates for events.
- Liaises with and advises event technicians on details for all events.
- Assists in recruiting, training and managing a team of Meeting Room Attendants to cover the Internal Events.
- Assist with the distribution of Corporate Gifts
- Manages the day-to-day events and any event queries at HQ whilst the AMPEM Unit are onsite for the Annual Meeting
- Maintain statistical data
Knowledge, Skills, Experience & Qualifications
- Minimum of two years relevant professional experience in organising large-scale events;
- Knowledge of virtual event platforms such as WebEx, MS Teams and Zoom
- Good knowledge of international financial institutions an advantage;
- Strong project management and budgeting skills;
- Excellent organisational and administrative skills;
- Excellent interpersonal skills
- Good understanding of the EBRD mandate;
- Excellent communication skills in English, written and spoken. Knowledge of other official languages of the EBRD would be an advantage;
- Computer literacy including familiarity with Excel and Visio or similar graphics package;
- Familiarity with audio/visual setup of meetings and events;
- Accuracy and attention to detail essential;
- Excellent team player with tact and diplomacy.
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.