Grade: G3
Vacancy no.: DC/DAR/GS/2024/01
Publication date: 30 January 2024
Application deadline (midnight local time): 13 February 2024
Job ID: 11579
Department: RO-Africa
Organization Unit: CO-Dar es Salaam
Location: Nairobi
Contract type: Short Term
Contract duration: 9 months
Under article 4.2, paragraph (e) of the Staff Regulations, the filling of vacancies in technical cooperation projects does not fall under Annex I of the Staff Regulations and is made by direct selection by the Director-General.
In order to support the best informed process in the filling of the above-mentioned vacancy by direct selection, the ILO invites interested candidates to submit their application online by the above date.
The following are eligible to apply:
- ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the Staff Regulations.
- External candidates*
*The recruitment process for General Service positions is subject to specific local recruitment criteria. The ILO may only offer a contract to persons who have a valid residency status and work permit in Kenya.
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.
Technical cooperation appointments are not expected to lead to a career in the ILO and they do not carry any expectation of renewal or conversion to any other type of appointment in the Organization. Extensions of technical cooperation contracts are subject to various elements including the following: availability of funds, continuing need of the functions and satisfactory conduct and performance.
*Conditions of employment for external candidates: In conformity with existing ILO practice, the appointment of an external candidate will normally be made at the first step of this grade. The entry level salary for this position is1,156,921 (Kenyan Shilling) yearly.
Introduction
The International Labour Organization (ILO) is implementing a four years U.S. Department of Labor project on improving compliance with international standards and acceptable conditions of work (ACW) in the Republic of Kenya. The project falls under the technical responsibility of the ILO Labour Administration, Labour Inspection and Occupational Safety and Health (LABADMIN/OSH) Branch, and the Labour Law and Reform Unit (LABOURLAW).
Project outcomes include:
- Increased government effectiveness in improving compliance with international labour standards and ACWโincluding through, but not limited to, improved compliance with Kenyan laws related to and consistent with those standards and conditions, and technical assistance as requested with reforming laws that are inconsistent with those standards and conditions.
- Increased employersโ actions to improve compliance with international labour standards, ACW, and Kenyan laws related to and consistent with those standards and conditions.
- Increased engagement of civil society organizations, including workersโ organizations, with government and employers to improve compliance with international labour standards, ACW, and Kenyan laws related to and consistent with those standards and conditions.
The Project is seeking to recruit a Senior Driver Position located in the Project Office in Nairobi, which is under the ILO Country Office (CO) for East Africa Dar Es Salaam and working closely with the ILO Decent Work Technical Support Team for Eastern and Southern Africa (DWT-Pretoria). The ILO Office for East Africa covering the countries of Tanzania, Kenya, Uganda, Rwanda and Burundi works with the member states governments, social partners โ workers and employers organizations to enhance freedom of association, social dialogue, entrepreneurship, skills development, ending child labour, among others. The Office also supports technical cooperation projects in a number of areas related to its mandate in close collaboration with the umbrella organizations for employers and workers.
As a team member, the incumbent provides reliable and safe driving services to the Office Director and other officials and visitors ensuring the highest standards of discretion and integrity and sense of responsibility. The incumbent is accountable for arranging airport VIP and protocol services and customs clearances when receiving high-level delegations. The incumbent may be required to carry out certain messenger functions and clerical support services. The incumbent is required to plan and organise workload while remaining aware of changing priorities and competing deadlines, and shift from one task to another to meet multiple support needs. Work affects the delivery of mail and pouch and transportation services of the Office.
The incumbent operates with some operational independence in carrying out assignments and supervision focuses on the successful achievement of assignments. The incumbent does not receive guidance on the technical aspects of the duties but does receive procedural and day-to-day operational supervision.
Reporting Line
The Senior Driver will work under the direct supervision of the National Project Coordinator - Kenya to ensure that work is coordinated and integrated with related services and completed within processing timelines. The Senior Driver position is located in Nairobi and will assist on the implementation of the project.
Internal contacts are with staff and visiting ILO officials to receive instructions on operational issues such as work schedules and to exchange information.
External contacts are primarily with government and airport authorities for exchange of information.Description of Duties
- Ensure the provision of safe and reliable driving services for official purpose.
- Keep a timetable for arrivals and departures of officials and other authorized personnel and visitors. Meet officials and visitors at the airport including assisting, where necessary, with protocol, visa and customs formalities.
- Deliver and collect mail and documents and other items.
- Ensure cost-savings through proper use of vehicle and accurate maintenance of daily vehicle logs, preparation of the vehicle maintenance plans and documentation.
- Ensure proper day-to-day maintenance of assigned vehicles through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tyres, brakes and water levels, car washing, etc. in order to keep the vehicle clean and in good running condition at all times.
- Ensure availability of all the required documents/supplies including vehicle insurance, vehicle registration, vehicle logs, office directory, map of the city/country, first aid kit and other MOSS-compliant equipment, and necessary spare parts in assigned vehicles.
- Where appropriate, schedule drivers and vehicles for use on a daily basis.
- Ensure that the steps required by rules and regulations are taken in case of involvement in accident.
- Inform the supervisor in a timely manner of (re)registrations and insurance procedures for all the office vehicles.
- Assist office staff in filing, photocopying and maintaining stores. Perform other miscellaneous office support functions such as messenger services..
- Perform other relevant duties as assigned.
Required qualifications
Education
Completion of primary education. Valid and clean driving licence. Knowledge of driving rules and regulations and skills in minor vehicle repair.
Experience
Minimum of three years of relevant work experience with a safe driving record. Driving experience with a UN agency, diplomatic or international organization would be an added advantage.
Languages
Good knowledge of the local language and knowledge of English.
Competencies
- Excellent knowledge of local driving rules and regulations
- Good knowledge of local roads and conditions.
- Skills in minor vehicle repair.
- Good knowledge of chauffeur protocol and courtesies.
- Good knowledge of security issues.
- Good knowledge of rules and procedures on vehicle management including maintenance of official vehicles and knowledge of mechanics and maintenance and repair of vehicles.
- Knowledge of administrative rules and regulations
- Basic computer skills to record information in IT systems
- In addition to the ILO core competencies [Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Client orientation, Communication, Orientation to change, Takes responsibility for performance, Quality orientation, Collaboration], this position requires:
- Ability to present a professional image at all times.
- Ability to deal calmly with unexpected circumstances or delays.
- Discretion and respect for confidentiality.
- Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.
Recruitment process
Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website. The system provides instructions for online application procedures.
Fraud warning
The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.
Assessed candidates who will be considered as appointable but not selected for this position can also be offered to be assigned on another temporary position at the same or at a lower grade provided that said candidates possesses the minimum qualifications for this position
The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities.