Established in January 2016, the Global Awards Management Unit (AMU) is a global unit spanning New York, Washington DC, London, Brussels, Berlin, Bonn, Bangkok, and Amman. It has responsibility for identifying, securing and managing all funding from statutory donors, and was designed as an end-to-end business process owner and support structure for IRC’s grant lifecycle. The Unit is organized into five teams, called ‘pillars’: Strategic Partnerships & Analytics; Program & Grants Support; Compliance & Policy; Business/Program Development; and Training & Curriculum Development.
The Global AMU is a bridge between donors and the field: providing expert technical advice to the field, while maintaining portfolio-level visibility to ensure consistency and compliance, and manage risk. This unit ensures that donor compliance policies and procedures are implemented consistently, and supports all staff working across the grants management cycle for all restricted funding from global government sources. The unit operates within a matrix management system across the teams in the US, Germany and the UK, driving functional integration between all relevant units and staff, in collaboration with the Senior Vice President of the Global AMU and the Senior Vice President for Europe in relation to overarching issues with European donors. The matrix management structure ensures that AMU staff support the Europe strategy and work towards the pursuit of new opportunities, while IRC UK and IRC Deutschland maintain accountability for European funding.
Key Working Relationships
Other AMU pillars, Ethics and Compliance Unit (ECU), Finance, Office of the General Counsel (OGC), IRC UK and other European offices, Supply Chain, US Programs, and International Programs Department
The Purpose of the Role
The Senior Compliance Officer – US Government Donors is responsible for ensuring compliance with statutory donor rules and regulations within his/her assigned portfolio. This role ensures a culture of compliance by providing advice and guidance on statutory donor rules and regulations for grants and contracts, enforces administrative policies, and promotes adherence to procedures to ensure that all IRC staff, project partners, subcontractors, and sub-awardees are in compliance with USG statutory donors and local government requirements. The Senior Compliance Officer provides guidance to relevant staff to improve their understanding of the terms and conditions of grants and contracts by providing donor compliance advice and training so that programs are delivered responsibly with minimized compliance risk. The role also advises implementing teams in areas of risk analysis and mitigation.
Location: Washington, DC or New York. Potential of remote work in U.S.
Act as focal point for all major compliance matters related to US Government donors (State Department, USAID, USDA, DOL, etc);
Strong knowledge of 2 CFR 200 and FAR/AIDAR regulations;
Develop and maintain strong relations with key staff at various USG agencies, as well as IRC internal stakeholders: IPD, Finance, ECU, and OGC as needed;
Advise both program and finance stakeholders of any changes made to USG compliance regulations and assess their impact on IRC programs;
Engage with field offices and regional teams as needed to provide input and develop solutions on major USG compliance matters;
Work closely with the Sr Director and the compliance team to develop IRC policies, guidelines, tools and templates as needed to ensure optimal implementation of USG compliance requirements;
Work with Deputy VP AMU and Regional Grants Directors as needed to ensure there is a strong understanding of what issues need to be escalated and ensure there is a strong communication flow;
Working with the AMU C&P Subaward and Partnership team, engage with field offices (domestic and international), regional teams, and technical units to provide advice, input and develop solutions on Subawards, specifically USG Contracts and Cooperative Agreements. Working through the OTIS system, review all pre-subaward documentation and subaward instruments for compliance with donor and IRC policies and procedures;
Working with the AMU C&P Subaward and Partnership team, serve as a donor expert for the development of USG specific subaward and subcontract templates.
Support a USP portfolio including the processing of subwards;
Provide technical support for regional and financial controllers regarding USG compliance on budgetary issues;
Serve as the IRC’s in-house organizational expert on USG grants and contracts rules and regulations, staying abreast of all financial, administrative, and contract related business practice developments;
Disseminate award/contract policy changes in a timely and user friendly manner throughout the agency as needed;
Assist country programs in resolution of any USG award management issues, such as delays in agreement signing, delays in payments, audit findings, irregular interpretation of award terms, etc.
Ensure quality assurance is provided to select processes for internal compliance. For example, manage and conduct compliance audits to ensure that internal review and approval processes for awards are being followed;
Participate in the development/revision/review of future Grants Manuals;
Work closely with the Sr Director of Compliance and the Director of Training to provide training on USG compliance matters;
Represent IRC in external fora and liaise with donors and partners as needed;
Participate in special projects, as needed;
Other responsibilities as assigned by the Senior Director.
5-7 years of relevant professional experience;
Demonstrated experience and expertise in interpreting and applying statutory and regulatory language in executing awards and contracts from USG entities and in maintaining a current knowledge of changes in the language, application and enforcement of this language;
Developed understanding of professional business standards required to create a high performing and accountable environment;
Experience with USG contracts required and CAS compliance a plus;
Experience in organizational problem solving, operations, high performance management in complex organizations;
Demonstrated knowledge and prior experience working with a variety of USG agencies such as DOS, USAID, DOL, USDA, DHS, CDC, etc;
A positive thinker and collaborative problem solver.
Previous experience with large international nonprofit organizations preferred;
Strong interpersonal relations, teambuilding and communication skills;
Previous experience providing compliance training in a multicultural setting.