Resource Planning and Administration Associate
Washington, D.C. (Headquarters)
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Environment, Rural Development and Disaster Risk Management Division) is looking for an upbeat Resource Planning and Administration Associate with excellent communication, inter-personal, technical and administrative skills to perform critical functions such as providing administrative, technical and operational support on a variety of areas such as human resources management, budget, finance, and corporate matters.
What youโll do:
Coordinate activities within the Division to ensure the smooth operation of the area and provide procedural and/or work guidance to more junior staff, as required.Interpret and apply knowledge of Bank policies and procedures on the day-to-day activities and requests.
Work closely and collaboratively with the Climate Change and Sustainable Development Sector (CSD) Manager front office and other CSD divisions, in:
All budget and personnel planning matters.
The processing of contractual and consulting firmsโ requests, as needed.
Monitoring the execution and disbursements of the Unitโs contracts in coordination with project team leaders and Country Offices.
The implementation of internal operational and administrative procedures
Monitor budget execution with a complete view of the process and resources (transactional, standalone, and special funds). Ensure adequate funding of expenses and forecasting costs for all administrative expenses. Implement, administer, and reallocate resources throughout the year.
Collaborate in the organization and implementation of special projects and initiatives.
Provide input into the development and implementation of internal procedures for documenting, storing, and retrieving information, in compliance with Bank policies and procedures.
Perform accounts payable functions, approve supporting documentation and authorize payments in the corresponding systems.
Maintain up-to-date information related to the division in internal systems, keeping track and following up on projectsโ approvals.
Maintain databases, analyze data and prepare ad hoc analytical reports using available corporate and division data.
Provide analytical and technical guidance to the Division Chief in the preparation of the work program, business plan and budget within the Results-Based Budgeting (RBB) framework.
Provide support to the Division Chief in matters related to human resources.
Provide guidance on Technical Cooperation and Economic Sector Work preparation and approval processes.
Work under the limited supervision of others.
What you'll need
Education: You hold a masterโs degree in business administration, Economics, International Relations or related field.
Experience: You have at least 2 years of relevant experience with development projects. Experience/knowledge in the following areas is a plus: i) knowledge of developing issues in Latin America and the Caribbean; ii) familiarity with economic development terminology; iii) knowledge of Bank systems (SAP, Hyperion, Service Now, Convergence, Concur, among others).
Languages: Proficiency in Spanish and English, spoken and written, is required.
Key skills
Collaborate and share knowledge
Focus on clients
Communicate and influence
Innovate and try new things
Requirements
Citizenship: You are a citizen of one of our 48-member countries. We may offer assistance with relocation and visa applications for you and your eligible dependents. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
International staff contract, 36 months initially, renewable upon mutual agreement.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
A competitive compensation package .
Leaves and vacations: 24 days of paid time off + 8 personal days + sick leave + gender- neutral parental leave.
Health Insurance: IDB Group provides employees and eligible dependents with a robust medical benefits program which covers medical, dental, vision, preventive care, and prescription drugs.
Pension plan: pre-defined pension plan that provides financial security and support employees in planning for their future.
We offer assistance with relocation and visa applications for you and your family, when it applies.
Hybrid and flexible work schedules.
Health and wellbeing: Access to our Health Services Center which provides preventive care and health education for employees.
Development support: We offer tools to boost your professional profile such as mentoring, 1:1 professional counseling, training and learning opportunities, language classes, mobility options, among others.
Other perks: Lactation Room, Daycare Center, Gym, Bike Racks, Parking, Spouse Career Program, and others. Development support: We offer learning opportunities to boost your professional profile such as seminars, 1:1 professional counseling, and much more.