Resource Planning & Administration Analyst (SCL/LMK)
Headquarters (Washington, D.C.)
Description
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
You will work in the Labor Markets Division (LMK), which is part of the Social Sector department. The Social Sector (SCL) has a multidisciplinary team convinced that investing in people is the way to improve lives and overcome the development challenges of Latin America and the Caribbean. Together with the countries of the region, the SCL builds public policy solutions to reduce poverty and improve the education, work, social protection and health services that citizens receive. The Sector's work aims to promote a more productive region with equal opportunities between people of different genders, and with greater inclusion of the most vulnerable populations. Within SCL, the Labor Markets and Social Security Division (SCL/LMK) promotes more and better employment in Latin America and the Caribbean. The IDB works to achieve regional goals in poverty reduction, equal opportunities and improvement of labor productivity, by strengthening employment and training services, improving the design and scope of social security, and analyzing labor markets and employment information.
We are looking for a strategic, hardworking, collaborative, proactive and highly motivated individual to join our team as Resource Planning & Administration Analyst.
What youโll do:
Human Resources Management
Monitor, anticipate, and actively contribute to workforce planning, selection and contracting of complementary workforce within LMK.
Support the streamlining of the complementary workforce hiring process to ensure alignment with LMKโs business objectives.
Assist LMK personnel in understanding and implementing human resources policies and rules in liaison with relevant IDB departments.
Actively support the promotion of a positive and engaging work environment through the implementation of relevant HR exercises, such as work-life balance, diversity and inclusion, strengthening collaboration and teamwork, team-building and social events, and other initiatives to facilitate the implementation of change.
Support the internal onboarding and offboarding program for LMK's employees.
Support administrative processes and use good judgment in its administrative management functions.
Supervise the compliance of staff time reporting, leave administration, mandatory courses, yearly self-assessments, among other corporate requirements, ensuring quality of information.
Determine and anticipate the goods and administrative services needs and coordinate the corporate purchases process, and project procurement process.
Work in close collaboration with the Social Sector Department (SCL/SCL) and all its divisions.
Budget, Financial Planning and Accounting
Contribute to the development and monitoring of the Divisionโs work program based on goals and expected results, supporting the execution of products, targets, and performance indicators (operational and/or administrative)
Coordinate the preparation of the annual budget of the Division, making recommendations for the overall proposal and strategy. Monitor budget execution, ensure efficient use of resources, and prepare reports for management review and decision making.
Continuously improve efficiency in the budget execution process.
Identify and manage risks associated with financial plans and contracts and conduct the performance of financial analyses, forecasts, and contingency plans to accurately manage budgets and contracts.
Perform accounts payable functions, approve supporting documentation, and authorize payments in the corresponding systems.
Support the general reconciliation of expenses (SAP, Hyperion), expenses auditing, creation of projections and reclassification processing.
Liaise with the corresponding corporate units (FIN, PRC, ACP) for inquiries, incidents, requests.
Process management and financial information analysis
Promote internal communication to ensure effective dissemination of information within LMK.