Hardship Level (not applicable for home-based)E (most hardship)
Family Type (not applicable for home-based)
Non Family
Staff Member / Affiliate TypeUNOPS LICA6
Target Start Date2024-01-01
Job Posting End DateJanuary 5, 2024
Terms of Reference1. General Background
The Registration Associate is a member of the registration team and is normally supervised by the Associate Registration and Identity Management Officer. The Registration Associate is responsible for supporting all activities related to registration and ensuring that registration is effectively used for the identification of specific protection needs, for the management of operations, and for the achievement of durable solutions.
Registration Associate may provide day-to-day supervision direction and support to UNHCR and Partner staff engaged in registration and related activities (including Reception, Filing, and Data Management), and monitor the efficiency and quality of registration processes, identity and entitlement documentation activities, and population data management. The Registration Associate collaborates closely with Protection, Programme, Operational Data Management, and Information Management colleagues for the provision of quality population data for the delivery of registration activities.
2. Purpose and Scope of Assignment
• Ensure implementation of relevant standard operating procedures.
• Assist in the supervision and daily running of registration activities where required.
• Conduct registration and prescreening interviews when required in accordance with registration standards and guidelines.
• Assist in maintaining accurate and up-to-date records and data related to all screened and/or registration cases.
• Assist in the identification of persons with specific needs and ensure timely referral to available services.
• Draft correspondence and reports relating to registration activities.
• Provide statistics and draft reports related to registration data, as requested.
• In consultation with the supervisor, make decisions related to the day-to-day operations of the screening and registration teams.
• Assist in devising and updating registration procedures which are efficient and effective.
• Perform other related duties as required.
3. Monitoring and Progress Controls
• Ensure smooth and timely implementation of continuous registration processes – reception, initial registration, documentation renewal, and update of records.
• Ensure adherence by the team to reception and registration SOPs.
• Monitor registration partner interventions to ensure timely reception and referral for registration;
• Build capacity of partner based on identified needs; and
• Provide registration inputs for timely reporting.
4. Qualifications and Experience
a. Education and Work Experience (Level and area of required and/or preferred education)
• Minimum 3 years relevant experience with a High School Diploma or 2 years relevant experience with a Bachelor or equivalent or higher.
• Training in basic principles of international protection and experience in working with UNHCR proGres software is an asset.
• Good computer skills and strong knowledge of data management.
b. Language Requirements:
• Essential - very good knowledge of English and local languages (spoken and written): Pashto, Dari, and Urdu. Knowledge of other locally used languages by the refugees will be an asset.
c. Functional Skills
• IT-Computer Literacy
• DM-Data Management
5. Competency Requirements:
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Empowering and Building Trust
Managing Resources
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Technological Awareness
Stakeholder Management
Standard Job Description
Required Languages
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,
Desired Languages
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Additional Qualifications
Skills
Education
Certifications
Work Experience
Other informationWritten test and oral interview might be conductedThis position doesn't require a functional clearance