The Organisation
Plan International is an independent development and humanitarian organisation that advances childrenโs rights and equality for girls.
We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And itโs girls who are most affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support childrenโs rights from birth until they reach adulthood. And we enable children to prepare for โ and respond to โ crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.
Job Description
Position
Quality Assurance Specialist
Grade
D1
Department & Location
Programs (Tamale)
Date
A.S.A.P.
Reports to (position):
Directly Supervises:
Project Manager
Not applicable
Purpose: How does this post support Plan Internationalโs strategy and mission?
Plan International is an independent non-profit organization that advances childrenโs well-being and equality for girls. Working in building powerful partnerships for children for over 80 years and present in 70 countries, Plan International strives for a just world, tackling the root causes of the challenges facing girls and all vulnerable children while working together with children, young people, our supporters and partners.
Plan International Ghana is looking for a Quality Assurance Specialist to work on a project titled โWomenโs Innovation for Sustainable Enterprises (WISE)โ. The WISE Project seeks to leverage the enormous potential and agency of Ghanaian women entrepreneurs aged 19 to 55 years in rural and peri-urban areas by employing both demand- and supply-side interventions to contribute to increased realization of rights to economic empowerment, well-being and inclusive economic growth in 3 districts in Bono and Ahafo regions (Sunyani Municipal, Tano North and Techiman Municipal) and 2 districts in Northern region (Kumbungu and Tolon). The project will start in February 2020, has a duration of 4 years, and a budget of over 5.5 million EUR.
Dimensions of Role:
He/She will contribute to the successful financial project management in compliance with donor (Global Affairs Canada guidelines. He/She will strengthen the capacity of the respective project staff and local partner organizations for quality financial administration.
He/She ensures that financial reports and the respective supporting documents shared with the donor are of high quality. To achieve this the Quality Assurance Specialist will work at two levels:
Preliminary review financial reports before they are shared with CNO
Provide initial support and capacity building of financial teams of new partner organizations and Plan staff
Provide Risk Management and support for the proper functioning of WISE financial System
Area of Responsibility โ Wise Project
Located at Tamale
Typical Responsibilities - Key End Results of Position:
โWhatโ is done and โwhyโ, but not โhowโ; include indicators for success
Coordinates and monitors the Quality Assurance function of the WISE project
Participates in the design, implementation and monitoring of all the processes required in the Quality Assurance work (annual plan, standard working papers, reporting format and protocols) etc.
Strengthens the risk management processes in line with the Plan International Global and Regional strategy through facilitation of the project risk management plan of actions and monitoring of the Risk Register.
Follows up on Action-plans agreed between management and external Auditors for full compliance and reports to Country Director
Reviews Internal Control Systems for its effectiveness and appropriateness to achieve the projectโs objectives and reports on areas of improvement
Performs special confidential tasks assigned by the Country Director
Ensures quality standards are met through review of processes at risk in the annual review plan
Monitors action taken by management in response to assurance reviews, ensuring effective follow up
Adheres to Planโs Child Protection Policy to safeguard and protect the child at all times without any reports or incidents of child abuse
Ensures Planโs gender equality policy is adhered to
To coordinate the Risk Management system to ensure that all risk owners are prompted monthly to update their risk action points
Performs and other duties that may be assigned from time to time to ensure the effective implementation of the Wise Project
Providing Assurance: Planning, monitoring and quality review of Assurance engagements on key systems, processes, policies and controls carried out at the project level.
Develops a Financial Year (FY) workplan for the country/ specific area of work, as agreed with the Project Lead, that provides assurance on key systems, processes, policies and controls in Plan Ghana
Prepares monitors budget to implement the Annual workplan
Reviews ongoing assurance assignments on the workplan in the line with International Standards on internal auditing
Prepares Reports to relevant stakeholders on assurance engagement assignments undertaken
Monitors the process of managementโs Actions in response to Assurance Reviews
Change Management, management support and learning: