Hardship Level (not applicable for home-based)E (most hardship)
Family Type (not applicable for home-based)
Non Family with Residential Location
Staff Member / Affiliate TypeCONTR Local Entry and Mid-Level Support
Target Start Date2024-02-01
Job Posting End DateJanuary 18, 2024
Terms of ReferenceGeneral Background of Project or Assignment:
Following a recommendation from HCT in 2022, that agencies should come up with an inter-agency complaint and feedback mechanism to mitigate aid diversion, UNHCR Somalia, given its expertise in operationalizing an Inter-agency Complaint and Feedback Mechanism, hereinafter ICFM, in other operations, decided to spearhead the venture to enhance the delivery of protection services in Somalia.
The Somalia ICFM will comprehensively facilitate the systematization of procedures to gather, provide responses to the affected communities and monitor feedback in a structured manner. ICFM will deploy a โcall-centreโ modality, through a toll-free helpline, with a call-back option, through which all affected communities can access reliable information, provide responses, and receive feedback on the quality of services that UNHCR and its partners provide. All calls received through the helpline will be handled by a team of dedicated helpline agents who capture interactions in the helplineโs custom build CRM application. A project control staff is needed to ensure coherence of the information provided and referrals made.
Somalia hosts over 36,000 refugees and asylum seekers. Cumulative figures for Somali refugee returnees are 137,320. As per 2022 Humanitarian Needs Overview, 7.7 million Somali women, men and children are estimated to require humanitarian assistance.
The project will benefit all affected communities, i.e., refugees, stateless persons, returnees, IDPs and host community members.
Occupational Safety and Health Considerations:
To view occupational safety and health considerations for specific duty stations, please visit this link: https://wwwnc.cdc.gov/travel
Specific Occupational Safety and Health Considerations to this assignment (if applicable):
General debrief sessions will be had with staff welfare personnel and staff can request a session with staff welfare personnel.
Overall, Purpose and Scope of Assignment:
Concise and detailed description of activities, including measurable outputs and delivery dates, impact indicators (what qualitative and quantitative results would be achieved upon completion of individual contract), performance indicators (timelines, value of the service rendered in relation to the cost, timeliness) and work plan:
Under the guidance and supervision of the Associate Protection Officer responsible; candidate will be responsible for the following duties:
โข Place and receive calls daily from the affected population, including the host community.
โข Log calls systematically into the system while adhering to the helpline call script, observing confidentiality, and ensuring that consent from the caller is sought before any escalation is made to any agency through the portal.
โข Respond to requests for information, to be responded to by strictly following the Frequently Asked Questions (FAQs) database provided to the agents and flag for feedback whenever information is not available. No agent is to give wrong information to a caller at any point.
โข Follow up and update FAQs and service mapping from clusters, and partners.
โข Submit timely and clean data to the Supervisor for analysis, using the formats provided and in
โข accordance with Key Performance Indicators
โข Knowledge of Data Management, Analysis and Data visualization:
โข Familiarity with data entry tools and software.
โข Experience with handling confidential data and demonstrated understanding of different data collection methodologies.
โข Experience in creating soft interfaces and cross platform linkages such as creating interface of kobo and PowerBI, or Azure and SharePoint
โข Analytic and computer skills, including MS Office (Word, Excel, Outlook, PowerPoint, Access) Experience using STATA, PoweBI, QGIS, ARCGIS and PHP/ MySQL programming language will be an asset.
โข Must be flexible, with the ability to work overtime and in shifts, per the operational requirements.
โข Support broader UNHCR efforts of providing Protection services with partners in Somalia i.e., Translation of materials, interpretation, providing feedback from agencies and counselling following guidance given.
โข Attend all ICFM related trainings for the agent and be able to train Helpline Agents, including Code of Conduct and Protection
โข To flag issues of conflict of interest and risks that could affect the project from achieving its objective.
โข Maintain confidentiality and not share any caller information with any outsider, not part of the project.
โข Daily monitoring of calls (incoming and outgoing) to ensure quality of calls and principles of Protection are adhered to.
โข Provide daily dashboard updates on trends and number of calls, referrals, loop closures.
โข Follow up with service providers/ Focal points on management of calls and closing the loop in the ICFM tool.
โข Inform supervisor on referral gaps by service providers, in terms of areas and services within Somalia.
โข Serve notice before resigning and train new staff.
โข Perform other related duties as required by a supervisor.
Calls received will be monitored and therefore able to measure per staff how many calls are received, logged referred, information provided, and able to call back.
Number of calls received/interactions with callers and attendance will be tracked in the portal and the dialer software and attendance/adherence to schedules and working time will be monitored by the program / project control, and Associate Protection Officer.
Required level, qualifications and work experience:
โข Completion of Secondary school is required.
โข A bachelor's degree in a relevant field such as Information Management, Computer engineering, Monitoring and Evaluation disciplines will be an added advantage.
Languages Required:
Candidates must be able to demonstrate knowledge or fluency of at least two languages, English and Somali (Mahaa or Maay) ; and any of the additional languages below is an added advantage; per the below:
โข Ethiopian languages โ Amharic, Oromo, Tigray
โข Arabic
Standard Job Description
Required Languages Somali
,English
,
Desired Languages Oromo
,Amharic
,Tigrinya
Additional Qualifications
SkillsCO-Digital analytics and performance reporting, DM-Data analysis, DM-Data Collection and Analysis, DM-Data interpretation, reporting and presentation, DM-Data Management, DM-Quantitative data analysis, IM-Information/knowledge sharing tools and platforms, IM-Statistics Analysis, IT-Back-end web development
EducationBachelor of Science (BS): Computer and Information Science (Required)
Certifications
Work ExperienceCommunications, Data Management, Information Management, Information Technology
Other informationAll shortlisted candidates will undertake a written test.
All interviews/tests will be conducted in English language.
Valid Somalia National Passport or ID or work permit is required prior to undertaking any test/ interviews.This position doesn't require a functional clearance