PROPERTY MANAGEMENT OFFICER

Org. Setting and ReportingThis position is located in the Supply Chain Management Service or Property Management Section of the United Nations Field Peacekeeping Operations, Special Political Missions, Service Centers and Offices as applicable. The Property Management Officer, P4, usually reports to the Chief Supply Chain Management Service or Chief of Section, Property Management. ResponsibilitiesThis role is central to ensuring the strategic management of the property, promoting accountability, operational efficiency, and informed decision-making through advanced analytics and performance management. Within delegated authority the Property Management Officer will be responsible for the following duties: • Provide advice on all aspects of policy and procedures governing the management of the United Nations Property; Offer guidance and contribute to the development and refinement of entity-specific property management standing operating procedures (SOPs) and guidelines that align with United Nations Financial Regulations and Rules, stewardship and financial policies and requirements, including IPSAS standards ; Serve as the focal point for all aspects of all property procedures and performance management including addressing property management issues. • Establish accountability and proper tracking mechanisms for property in compliance with the organizational financial and stewardship framework and requirements; Analyze and monitor the effectiveness of internal control procedures and Property Management Results-Based Budgeting (RBB) index if applicable ; Monitor implementation of the key management actions towards organizational targets; identify and implement solutions to problematic areas and drive continuous improvement; Ensure that an effective support organization for the Inventory Management system and internal controls for UN property is sustained. • Oversee activities related to reviewing and updating property control and inventory system, including management of fixed assets, depreciation, disposal and financial reconciliation processes; ensure completion of property management activities and transactions by the end of the financial year to enable closing out accounts at year-end and supporting reconciliation of accounting balance of fixed assets; provide information for the preparation of financial statements and related footnotes; Prepare audit schedules relating to property management, manage audit inquiries and recommendations efficiently; Ensure accuracy and completeness of property data, including reconciliation of discrepancies on a regular basis and oversee the proper maintenance of records in accordance with IPSAS Policy Framework and stewardship requirements; Ensure the accuracy and integrity of property management records in accordance with financial and stewardship requirements. • Manage and supervise property management and Business Intelligence (BI) activities and resources to ensure that clients’ needs are met, and that users and business needs and requirements are adequately reflected in the design, implementation of business intelligence products and user support. Design and validate entity-specific Key Performance Indicators (KPIs), dashboard, Business Intelligence reports and ensure integrated and automatic reporting solutions. Operate and improve entities’ capabilities to deliver data sourcing and harvesting, data integration and analysis, performance reporting and visualization on dashboards for situational awareness and decision making. • Coordinate and monitor lifecycle of property management activities, from acquisition to disposal, to ensure compliance with policy and performance framework and to achieve efficient management of property. Conduct and support cost-benefit analyses for property due for disposal and advise on the optimal disposal method; ensure disposal actions and decisions are well-documented and are compliant with the regulatory framework of the Organization. • Perform other duties as required. CompetenciesProfessionalism: Ability to produce reports and papers on technical issues and to review and edit the work of others. Ability to simplify complex information and communicate complex or statistical information to less-technically trained staff members. Strong visual design skills. Skilled in Business process analysis, data extraction, transformation and management, data governance and quality audit. Ability to apply UN rules, regulations, policies and guidelines in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed. Planning and organizing: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently. Accountability: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable. EducationAdvance University degree (Master's Degree or equivalent) in business administration, supply chain management, logistics management or related fields is required. A First level university degree with 2 additional years of experience may be accepted in lieu of the advanced university degree. Job - Specific QualificationNot available. Work ExperienceA minimum of seven (7) years with a master’s degree or nine (9) nine years with a Bachelor’s degree of progressively responsible experience in property management, asset management and property control is required. At least three (3) years of supervisory level is required. LanguagesEnglish and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. AssessmentEvaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special NoticeThe United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position. The United Nations Secretariat maintains rosters of qualified and available candidates to fill anticipated job openings in peacekeeping operations, special political missions, and other field operations. The purpose of this job opening is to generate a list of qualified candidates for inclusion in the Property Management Officer at the P-4 level roster. The entire assessment process takes an average of six months; all applicants will be notified in writing of the outcome of their application (whether successful or unsuccessful) within 14 days of the conclusion of the process. Successful candidates will be placed on the roster and subsequently will be invited to apply for field mission vacancies open only to roster members. Roster membership does not guarantee selection. United Nations ConsiderationsAccording to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No FeeTHE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.