Post of duty: Washington DC. United States
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
The Front Office assists project teams throughout the preparation, processing, and implementation of assigned operations. This support relates to loans, technical cooperations, project completion reports and related activities. Members of the team also provide support in monitoring activities as required by the supervisor of the consultancy.
What you’ll do
Primary responsibilities include, but are not limited to:
Operations Processing:
· Editing and proofreading documents related to technical cooperation and loan proposals, ensuring compliance with Bank editorial guidelines and established templates for operational documents.
· Ensuring quality of documents including consistency within loan and technical cooperation documentation. This is detail-oriented support related to the editing of project documents.
· Establishing and monitoring the processing timeline for assigned operations, proactively following up on relevant milestones to meet approval target date.
· Maintaining internal systems with up-to-date information regarding the status of assigned operations.
· Collecting, registering and maintaining project related correspondence and documentation in accordance to established procedures and policies.
· Publishing official documents in the Bank’s Internet website, as regulated by Bank policy.
· Participating in a broad range of other support activities as required by the supervisor of this consultancy.
Financial Execution and Monitoring of Technical Cooperations:
· Provide strategic support in managing contracting requests initiated through ServiceNow.
· Supporting the hiring process and payment processing of consultancies.
· Maintaining records of consultancies and deliverables financed with assigned technical cooperations.
· Monitoring consultants’ contracts, expirations dates and payment schedules.
· Preparing periodic reports related to the monitoring of outstanding contracts.
· Liaise with the corresponding corporate units (FIN, ITE, GCM, LEG) for inquiries/incidents/ requests.
Event Logistics:
· Coordinating the logistics for meetings, conferences, trainings, and other project-related events.
· Coordinating with third party vendors to produce marketing materials and supporting products.
Other:
· Participating in a broad range of other support activities as required by the supervisor of this consultancy.
What you'll need
· Education: Associate degree in business administration or any related fields, or other fields relevant to the responsibilities of the role.
· Experience: At least two year of relevant work experience
· Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.
Key skills
· Learn continuously.
· Collaborate and share knowledge.
· Focus on clients.
· Communicate and influence.
· Innovate and try new things.
Requirements
· Citizenship: You are a citizen of one of our 48-member countries.
· Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.
Type of contract and duration
· Type of contract: International Consultant Full-Time.
· Length of contract: 12 months.
· Work Location: On site.
What we offer
The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:
· A competitive compensation packages.
· Leaves and vacations: 2 days per month of contract + gender- neutral parental leave.
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