THE ORGANIZATION
Plan International is a rights-based development and humanitarian organisation working for better lives for all children. We are independent of government and have no political or religious affiliation. Our purpose is to strive for a just world that advances children's rights and equality for girls. We have been building powerful partnerships for children for more than 80 years and are now active in more than 70 countries
Our global strategy focuses on girls, as they are often the most marginalised and most often left behind. We have committed ourselves to the ambitious target of reaching 100 million girls over five (5) years to ensure they can learn, lead, decide and thrive. This is our contribution to achieving the sustainable development goals and, in particular, the goals of gender equality. Our organization is transforming itself to meet this enormous challenge everywhere we work
In Mozambique, we are working to eradicate early marriage and early pregnancy through projects that focus on adolescent girls in Inhambane, Zambezia, Nampula and Cabo Delgado. These projects are programmed along four strategic pillars: Girl Education, SRHR, YEE and Protection. Our work is gender transformative and includes influencing work at national and sub-regional level.
ROLE PURPOSE
The purpose of the role is to ensure day-to-day management of the project and must be competent in managing all aspects from the Project Management Cycle, namely scope, schedule, finance, procurement, risks, communication, partnerships, quality implementation and human resources.
MANAGEMENT SCOPE, REPORTING LINES, KEY RELATIONSHIPS
SCOPE
- The post holder will report to the Programme Area Manager and is primary responsible for overall coordination and completion of Project activities on time, within allocated budget and within the scope. The incumbent will oversee all aspects of project implementation, set deadlines, assign team responsibilities, monitor and ensure development and timely submission of quality project reports.
Key relationships
Internal
- PA Senior Accountant: work together through regular project budget monitoring to ensure project budgetary objectives and key performance indicators are timely met
- PA Procurement and Logistics Coordinator: work together to monitor project procurement plan performance, specifically to analyze the successful completion of acquisitions in line with Plan Internationalโs procedures and donor regulations
- Sponsorship Coordinator: coordinate implementation of project activities in sponsored children communities and development of SPAR
External
- Local Government: work closely with local government institutions to ensure sustainability of Project interventions
- Children and youth: involve children and youth in project implementation, monitoring and reporting, ensuring their views and opinions are integrated in the project implementation methodologies and approaches
- NOs: ensure NOs are constantly updated on Project Progress, through submission of biweekly flash reports, sharing project implementation challenges and seek support from different Technical Advisers
- Other organizations, civil societies and networks
- Donors
- Implementation partners
LEVEL OF CONTACT WITH CHILDREN
Mid Contact: Occasional interaction with children
PHYSICAL ENVIRONMENT
Typical Office environment with 50% travel to project implementation sites and 10% to Country Office
ACCOUNTABILITIES AND MAIN WORK ACTIVITIES
- Drive the planning and design of the project implementation strategy, methodologies and approaches, through development of Project Detailed Implementation Plan (DIP)
- Liaise closely with project partners and stakeholders to develop consolidated project plans
- Implement the project with high quality (completion of Project activities on time, within allocated budget and within the scope)
- Recommend changes to the project scope, project schedule, and project costs to the upper management and adjust accordingly, observing donor and Plan Internationalโs policies and procedures
- Set deadlines, assign responsibilities to project team members, monitor progress of individual work plans
- Develop and upload project annual, quarterly and monthly work plans and phased budget as per Project Management guidelines on SAP/Y.O.D. A
- Prepare monthly quality narrative and financial progress reports for upper management
- Monitor project performance work plan and budget through SAP/Y.O.D. A system
- Anticipate risks involved in a particular project activity and managing these risks through structured approaches
- Lead and facilitate project knowledge building and management in collaboration with MERL Specialist
- Develop a project communication and gender and influencing strategy in close collaboration with CO Technical Specialists
- Provide relevant project data to MERL Specialist in relation to Country Strategy MERL Framework and AOGD indicators
- Lead the project team, including uploading of the performance objectives on SAP and conduct regular staff performance evaluation
- Identify project staff development/training needs and provide support accordingly
- Work closely with Sponsorship Coordinator, providing inputs and data for the development of SPAR
- Working collaboratively with technical advisor/specialist in CO level for cross-cutting theme such as gender, influencing, inclusion, protection and safeguarding
Safeguarding Children and Young People and Gender Equality and Inclusion (GEI)
- Understands and puts into practice the responsibilities under Safeguarding and GEI policies and Plan Internationalโs Code of Conduct (CoC), ensuring that concerns are reported and managed in accordance with the appropriate procedures.
- Ensures that Humanitarian Program staff are properly inducted on and understands their role in upholding Plan Internationalโs safeguarding and GEI policies;
- Ensures that Plan Internationalโs global policies for Safeguarding Children and Young People and Gender Equality and Inclusion are fully embedded in project design, during implementation and as principles applied in day-to-day work of Programme team;
- Ensures that Plan Mozambique contributes to Plan Internationalโs global efforts to ensure safeguarding and GEI, including making sure that relevant reporting and data are submitted.
LEADERSHIP COMPETENCIES
- Strategic perstective: he post holder should have a broader view of issues and their implications in the project management
- Management: capable of planning ahead, organizing the resources and coordinating them efficiently and effectively. Should establish clear project management objectives, converting long-term goals into project implementation plans, crystal understanding a mastering of monitoring, evaluation, learning and research methodologies, budgeting architecture, monitoring and evaluating staffโs work regularly and effectively and providing regular and honest feedback.
- Communication: should be a lively and enthusiastic communicator who engages others and wins support. It also includes clear communication of instructions and vision to staff. Further, communications must be tailored to the audienceโs interests and focus, including adoption of communication style that inspires staff and audiences and conveys approachability and accessibility.
- Empowerment: provide the staff with the autonomy and encourage them to take on personally challenging and demanding tasks. Encourage staff members to solve problems, produce innovative ideas and proposals and develop their broader vision of the project.
- Development: support team members to explore their potential to take on ever more-demanding tasks and roles, therefore developing their competencies. Invests time and effort in coaching them so they are supported to contribute effectively and develop themselves
- Achievement: must identify, analyze and manage risks as opportunity to get advantage and make decision, including assessment of their likely impact on success of the project. Also, ensure that project contributes toward the organizationโs overall goals and strategic objectives. The Project Manager shows determination to achieve objectives and implement decisions.
BUSINESS MANAGEMENT COMPETENCIES
- Financial Intelligence: able to evaluate, analyse, and interpret financial data, and use it to inform project management decisions
- Information Technology: able to utilize technologies for the benefit of the project, interpret how information technology affects project operations, tracking project performance against targets and objectives, project procurement metrics, staff management, etc.
- Strategic thinking: responsible for meeting goals and challenges within the project. Should have a string ability to think strategically through the planning process and support staff members to work in ways that contribute to a larger goal of the organization.
- Collaboration: able to work well with other colleagues from all PAs and the Country Office, ensuring that the project is well integrated in the wider organizational structure.
- Embrace failure: capable to understand that every challenge will be met with perfect success, therefore will need to process failure in a productive way for all members of the team
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
Qualifications/ experience essential:
Qualifications
Education:
- University degree in Project Management, Social Sciences, Communication
Experience:
- At least a minimum of five (5) years of experience managing Child Protection in Emergencies programme interventions;
- Proven experience in Case Management, Family Tracing and Reunification processes, establishment of Child and Youth Friendly Spaces
- Proven capacity to track project performance, specifically to analyze the successful completion of short and long-term goals
- Ability to delegate project tasks based on junior staff members' individual strengths, skill sets, and experience levels
- University degree in Project Management, Social Sciences, Communication