PROJECT FINANCE COORDINATOR

The Organisation

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.

We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And it’s girls who are most affected.

Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.

We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

We have been building powerful partnerships for children for over 85 years, and are now active in more than 80 countries.

BACKGROUND

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. Plan has over 80 years’ experience and works in more than 75 countries across the world. We strive for a just world, working together with children, young people, our supporters and partners.

Plan International has been working in Tanzania since 1991. Our work supports marginalised children and youth, especially adolescent girls, to grow up physically and mentally healthy and ready to shape their future. We create an enabling environment and empower girls to be active drivers of change in realising their rights. We prioritise working with partners, and ensuring all of our work is evidence based

The Keeping Adolescent Girls in School (KAGS) project is a 5-year Global Affairs Canada’s (GAC’s) funded project, aiming at addressing key barriers inhibiting adolescent girls from realizing their right to safe, quality and gender-responsive education, with a particular focus on their unique needs and barriers associated with participation in primary and lower-secondary school. The project’s Ultimate Outcome, ‘Adolescent girls realize their rights to safe, quality, gender-responsive education’, will be achieved by employing a three-pronged, rights-based, gender-transformative approach to tackle demand- and supply-side barriers, while strengthening local level governance and building improved linkages between education, health and child protection systems

ROLE PURPOSE

The Finance Coordinator will coordinate KAGIS project payable and receivables in Geita and Kigoma. She/he will be responsible for overseeing, organizing and maintaining the financial documentation and records, systems and processes of the project, including accounting, bookkeeping, payroll and benefits, record keeping, banking, insurance and all related financial and office administration. She/he will handle and resolve inquiries regarding suppliers’ payments and keep spreadsheet for reconciliation purposes. This position report to the Finance Manager and supervises drivers.

Dimensions of the Role

• Review and post transactions on SAP, ensuring correct coding and accuracy.
• Prepare monthly financial reports to be shared with the Finance Manager for review, and when needed.Reconcile project expenditures on SAP with the financial report.
• Support with the month-end closure
• Monitor all financial transactions and recommend ways to increase effectiveness of same
• Maintain all records to ensure smooth transaction for all financial processes
• Assist program staff in budget preparation and ensure completeness and accuracy and validate unit cost
• Ensuring spending is in line with the approve budget Provide technical support to the partners including, and review of accountabilities submitted for accurate submission of financial reports and exercise of fiduciary responsibilities.
  • Reviewing requisitions and payments before approval
  • Supporting Administration department in proper asset management.
  • Proper filing and maintaining of the supporting documents to be used during an audit.
  • Reconciliation and filing of bank statements on a monthly basis with appropriate approval.
  • Ensure procurement process are well followed
  • Maintain and update the asset register on regular basis Handling project bills problems and disputes, and ensuring accurate billing of suppliers
  • Maintaining confidentiality of information
  • Undertake other reasonable tasks as directed by Finance Manager

    ACCOUNTABILITIES

    Administration

    • Collaborate with other departments to provide administrative support to the project team

      Fiscal Oversight

      • Oversee the accounting processes to ensure internal controls and financial procedures are well considered
      • Ensure legal and regulatory compliance regarding all financial functions.
      • Oversee cash flow, asset management, and banking relationships

        Planning

        • Coordinate the development and monitoring of budgets, including analysis of revenue and expenses as well as forecasts.
        • Ensure timeliness, accuracy, and usefulness of financial and management reporting

          Cash and budget management