Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
ABOUT THE POSITION:
The Senior Project Associate will provide project management and business development support to the Governance Practice within Dexisโ International Development Division with a focus on supporting our work with USAID. The Senior Project Associate will facilitate project activities with efficient operational, administrative, contractual, and financial support. The Senior Project Associate will work collaboratively with Dexisโ project and headquarters teams, partners, and clients; communicate clearly; and develop and maintain positive relationships internally and externally in a flexible, dynamic work environment. This position will have the option of being based remotely.
Responsibilities:
Project management
- Lead administrative, contractual, operational, and financial tasks on assigned project.
- Liaise directly with project team(s) and internal support units, including Contracts, Finance, Payroll, Human Resources, IT, and Recruiting teams; may help train project teams on administrative and financial procedures.
- Manage electronic files and tracking systems to ensure compliance with Dexis policies and standard practices.
- Draft client requests with minimal supervision.
- Backstop Director(s) in support of client and partner engagement and coordination.
- Review and finalize project reports and other deliverables for internal and external use, which may include copyediting and formatting.
- Lead the management of procurements, subcontracts, and grants.
- Help ensure compliance with Dexis processes, contractual requirements, and U.S. Government regulations.
- Write scopes for and support management of partner subcontracts, subawards, and other agreements.
- Independently identify and resolve problems, escalate as needed, and follow up to ensure resolution.
Finance
- Prepare payment requests and documentation, including reviewing subcontractor and other invoices.
- Review financial transactions and client invoices.
- Track project budgets and expenditures; help prepare projections and support the maintenance of project budgets.
Personnel management/recruiting
- In conjunction with project team and HR, recruit, screen, interview, and onboard project staff and consultants, including developing job descriptions and scopes of work, reviewing CVs, organizing interviews, and ensuring the communication of Dexisโ policies and procedures.
- Manage consultants for various project assignments including preparing and managing agreements, supporting travel and logistics, supporting mobilization and demobilization, and reviewing deliverables.
Business development
- Support Dexisโ business development efforts through roles of increasing complexity, including through research, editing and formatting documents and CVs, drafting past performance references or proposal annexes, supporting budget development, recruiting, and coordinating proposal teams.
- Manage and coordinate small bid teams and proposals.
- Research new business development opportunities in capture efforts.
- Participate in external events and share notes with other team members.
- Performs other duties as assigned.
Qualifications:
Minimum Requirements
- Bachelorโs degree in international relations, political science, business, finance, or related field.
- Minimum 1 year of relevant work experience.
- Proficient in Microsoft Office products.
- Understanding of USG procurement and compliance regulations.
- Able to travel internationally on short term assignments.
Preferred Qualifications
- Spanish and/or French fluency or working proficiency.
- Experience working with diverse group of coworkers.
- Previous experience with U.S. Government contracts (specifically USAID), including procurement of goods and services.
- Skills in budget development and financial tracking using Microsoft Excel.
- Familiarity with Dexis policies and systems.
- Experience working in foreign countries, preferably Latin America.
Personal Competencies
The successful candidate should be:
- Curious, with a love for learning new things and developing skills.
- Motivated, taking the initiative and adapting to changing requirements as needed.
- Organized, able to prioritize competing tasks, keep good records, and manage limited time.
- Conscientious, demonstrating personal integrity and a willingness to mentor others.
- Communicative, using clear language to share ideas in writing and speech.
- Collaborative, working productively with all Dexis and external counterparts.
- Proactive, identifying emerging issues and proposing possible solutions.
Dexis is on a mission to help solve todayโs most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is โfind a way or make a wayโ โ thatโs how Dexis goes โall in.โ How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.