Close to ten years into the crisis, the scale, severity, and complexity of needs across Syria remain deep and far-reaching. Over half of the country’s population have fled their homes: 5.5 million people have sought refuge in the region and beyond, and 6.1 million people are internally displaced. 13.1 million people remain in need of humanitarian assistance. Of these, 5.6 million people face acute humanitarian needs. Millions of people have fallen into poverty, forced to resort to harmful coping strategies and faced with increasing protection risks. If hostilities continue in some parts of the country, humanitarian needs are expected to deepen in these areas during 2020. The Humanitarian Response Plan (HRP) 2020 is expected to play a role in bridging Humanitarian assistance and Development by strengthening Resilience of the affected population in Syria. The role of Resilience is expected to grow faster in the given situation on the ground to accelerate the transition from immediate Humanitarian assistance to IDPs and affected population to more sustainable and recovery-oriented support, including support to potential returns of IDPs as well as refugees.
The priorities of UNDP Syria are, as stipulated in the Country Programme Document 2016-2017 (extended till December 2020), to enhance the resilience and socio-economic stabilization of individuals and communities through restoring the disrupted livelihoods of the affected communities; and restoring, rehabilitating and maintaining sustainable basic services and infrastructure in damaged areas and host communities. Embedded in each priority is an institutional crisis response capacity development component for key national and local partners. Mindful of the scale of the crisis, the scaled-up, targeted, and rapidly responsive interventions of UNDP Syria would strive to mitigate displacement and movement of refugees, including forced, illegal, and unsafe migration and the trafficking of refugees, and to support potential returns of the DPs.
Under the overall guidance of the Early Recovery Advisor and direct supervision of the Programme Specialist, the Project Assistant will support the implementation of the assigned programmes and projects in Syria.
Collection, analysis and presentation of information for identification of areas for support and project formulation/ implementation.
Provides effective support to the team focusing on the achievement of the following results:
- Creation of project in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project; creating and revising Annual Work Plan (AWP), providing Atlas profile information
- Presentation of information for audit of DIM projects.
- Maintaining an orderly archiving system.
Provides administrative and logistics support to the Unit focusing on achievement of the following results:
- Preparation of non-PO vouchers for the project;
- Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved voucher;
- Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
- Making budget check for requisitions, POs and vouchers;
- Support logistical arrangements for meetings, events and travels;
- Utilizing the Travel and Expense module on Atlas to create travel requests, F10s, and expense reports;
- Assisting with report writing, recording minutes of meeting;
- Providing support with procurement processes, IC contracts, canvasses, vendors, adhering to proper procurement procedures;
- Providing input to HNO/HRP processes and early recovery sector meetings for Damascus and the southern area.
Supports resource mobilization focusing on achievement of the following results:
- Review of contributions agreement, managing contributions in Atlas.
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
- Participation in the trainings for the operations/project staff on programme;
- Contributions to knowledge networks and communities of practice.
Support the Programme Specialist and Project Manager in implementation of activities under the Training for All Project through:
- Arranging briefings and meetings;
- Providing translation, both verbal and written;
- Providing logistical support to events and publications;
- Liaising with implementing partners and vendors for follow up on activities.
- Ability to make new and useful ideas work.
- Ability to persuade others to follow.
- Ability to improve performance and satisfaction.
- Ability to listen, adapt, persuade and transform.
- Ability to get things done while exercising good judgement.
- Ability to plan, organize, and control resources, procedures and protocols to achieve specific goals.
- Ability to identify and execute opportunities to improve operational efficiency.
- Ability to support budgetary aspects of work planning process, drawing and management of team budgets.
Ability to scan and synthesize diverse sets of information to arrive at strategic priorities and positioning recommendations.
- Secondary Education with specialized certification in Accounting and Finance, Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but the mentioned majors are not a requirement.
- A first-level university degree in combination with 1 years of qualifying experience may be accepted.
- 4 years of relevant administrative or programme experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and knowledge of spreadsheet and database packages, experience in handling of web based management systems;
- Experience of working with the UN on comparable positions desirable.
High level of proficiency in written and spoken English and Arabic.
Important applicant information
All posts in the SC categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
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Contract Duration: 1 year with possibility for extension