Project Assistant

Under the overall supervision of the Chief of Mission and the direct supervision of the Senior Project Associate (Community Cohesion), the Project Assistant will provide support to the implementation of IOM Ukraine’s Transition and Recovery Unit efforts.  

1. Assist in the overall implementation of the Transition and Recovery Unit’s efforts. 
2. Support project specialists in regular reporting (IOM internal and external, briefing notes, statistical tables, presentations etc.), communications, correspondence and outreach to communities.
3. Assist in contracting partners, in procurement of goods and services, and in budget related information.  
4. Render support to monitoring and evaluation activities as necessary.
5. Render support to programme visibility as necessary.
6. Respond to general information requests and inquiries; set up and maintain files/records; assist in/organize all relevant project logistics and organization of activities and events (meetings, presentations, discussions, visits, training sessions etc.).
7. Participate in meetings and conferences; assist in coordinating implementation activities with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors and other stakeholders relevant to the project. Take notes at relevant programme events.
8. Draft official and unofficial correspondence in English and Ukrainian, and Russian if needed for vulnerable populations. Provide informal interpretation and written translation when necessary.
9. Undertake duty travel within Ukraine, to areas selected for the programme, on an as-needed basis.
10. Perform such other duties as may be assigned. Education
    • High School diploma/certificate with four years of relevant experience; OR
    • Bachelor’s degree (preferably in public administration, law, political science, international relations or other related field) from an accredited academic institution with two years of relevant professional experience.   Experience
      • Experience working with authorities and civil society;
      • Experience with organizational and administrative duties;
      • Experience of field work;
      • Experience in reparations, human rights, transitional justice, peacebuilding or similar topics is advantageous;
      • Experience in working with IDPs/refugees and/or vulnerable populations is advantageous; 
      • Experience in project implementation; and
      • Knowledge and understanding of the issue of emergency and recovery response in Ukraine is an asset. Skills
        • Proven written and spoken communication and reporting skills in English and Ukrainian, and Russian when needed; translation skills are advantageous; and
        • Skilled in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Teams. Languages
          • For all applicants, fluency in Ukrainian and English is required (oral and written).   Required Competencies   IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.   Values - all IOM staff members must abide by and demonstrate these three values:
          • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
        • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
      • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
    • Courage: Demonstrates willingness to take a stand on issues of importance.
11. Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated. Core Competencies – behavioural indicators (Level 1)
12. Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.