Programme Management Officer

  • Added Date: Wednesday, 18 May 2022
  • Deadline Date: Thursday, 16 June 2022
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Org. Setting and Reporting

This position is located in the Regional Office for Eastern Africa (ROEA) of the United Nations Office on Drugs and Crime (UNODC) in Nairobi, Kenya. The incumbent will be working under the direct supervision of the Regional Representative, ROEA, in close cooperation with thematic leads of the Office, as well as relevant thematic and global programme managers at UNODCโ€™s headquarters in Vienna.

For more information on UNODC, please visit our website: www.unodc.org

Responsibilities

The main focus of this position is to support the regional Representative in his/her overall representation functions and related resources as well as in political, policy, programme management, coordination, planning, implementation, strategic communication, advocacy, monitoring and evaluation of projects, activities and initiatives implemented under the Strategic Vision for Africa. Within delegated authority, the incumbent will be responsible for the following specific duties:

โ€ข Coordinate and advise the regional Representative on political, policy, managerial, operational and programmatic matters in relation to both human and financial resources, as well for the development and implementation of all projects, activities and initiative implemented in the region.

โ€ข Provide, as assigned by the regional Representative, guidance and substantive and management support to thematic leads, streamline cross-UNODC implementation and stimulate synergies between projects, activities and initiatives.

โ€ข Provide and convey guidance on project development and management, technical advice to project coordinators and activity leads, in line with policies and decision taken by the regional Representative.

โ€ข Oversee the production of financial and substantive, reports, management instructions and act as quality assurance focal point for the Regional Office, including the development of standardized reporting templates and management indicators to inform the Regional Representative for the policy and decision-making processes.

โ€ข Monitor and oversee contribution and funding agreements and liaise, as needed, with the UNODC Co-financing and Partnership Section and relevant donors/stakeholders.

โ€ข Participate and represent UNODC, as delegated, to joint UN coordination mechanisms, national coordination platform or events and diplomatic community coordination fora.

โ€ข Keep abreast of national, regional and continental political development, policy shift, trends and emerging issues pertaining to UNODCโ€™s mandate and brief the regional Representative as relevance and need arises.

โ€ข Stimulate, support and structure all communication and advocacy efforts across substantive pillars and those of the Office of the regional Representative to ensure quality assurance and content alignment.

โ€ข Undertake field missions, as required, in the region and globally to support implementation, evaluation, resource mobilization and advocacy efforts of the Regional Office, including attendance to Sessions of UNODC Governing Bodies (Missions will include Somalia where the incumbent will be required to undertake โ€œSafer and Secure Access to Field Environment (SSAFE)โ€ training).

โ€ข Support the regional Representativeโ€™s meetings and missions: i. Coordinate the preparation of extensive briefing materials and mission files, ensuring the materials from pillars are submitted in a timely manner and are of high quality. ii. Finalize all addresses and statements to be delivered. iii. Guide the regional Representativeโ€™s administrative team on all logistical preparations for mission travel, in cooperation with relevant substantive colleagues iv. Assist in follow-up actions arising from meetings and missions.

โ€ข Support the regional Representative in keeping close contacts with governments, delegations, senior UN officials of the UN system organizations, Civil Society Organization and regional private sector stakeholders.

โ€ข Oversee and coordinate the preparation of all meeting and mission materials, including supporting documents such as briefing notes, office portfolio snapshots, etc..

โ€ข Support the recruitment of staff and supervise staff assigned in the Office of the Regional Representative.

โ€ข Perform any other work-related duties as assigned by the Regional Representative.

Competencies

Professionalism: Has knowledge and understanding of theories, concepts and approaches relevant to crime, drug and/or terrorism prevention related issues. Has knowledge of policies and practices in international drug control and crime prevention, as well as the mandates, major developments and challenges in functional and substantive areas covered by the United Nations Office on Drugs and Crime. Is able to identify issues, analyze and participate in the resolution of issues/problems. Is able to apply good judgment in the context of the assignments given. Has basic knowledge of the institutions of the United Nations system. Has good presentation, programme coordination and diplomatic skills. Shows pride in work and in achievements; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Accountability: Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

An advanced university degree (Masterโ€™s degree or equivalent) in business administration, economics, international relations, law, political science, public administration or related field is required. A first-level university degree in similar fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of seven years of progressively responsible professional work experience including political affairs, strategic communication and programme management is required.

Work experience in crime prevention, drug control or a related field is required.

Work experience in political affairs, strategic communications is required.

Work experience in technical assistance, strategic programme/project management and administration is required.

Proven experience to negotiate and build partnerships for technical cooperation is desirable.

Experience in field-based programme implementation is desirable.

Work experience in the African context and with counterparts is desirable.

Work experience within the United Nations system or a similar international organization is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For this position, fluency in English is required. Knowledge of French to cover francophone countries in the region is desirable. Knowledge of another United Nations official language is an advantage.

Assessment

Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice

This post is financed from extra-budgetary/project resources. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Nairobi is classified in the B category (family duty station).

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term โ€œsexual exploitationโ€ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term โ€œsexual abuseโ€ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term โ€œsexual harassmentโ€ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetratorโ€™s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on โ€œManualsโ€ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTSโ€™ BANK ACCOUNTS.

This vacancy is archived.

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