Job Summary:
Provides program management support to a global USAID-funded, 8-year, multi-million-dollar program intended to support disease-endemic countries to control and/or eliminate Neglected Tropical Diseases (NTD) with proven, cost-effective public health interventions to treat and measure treatment impact against five NTDs: lymphatic filariasis, blinding trachoma, onchocerciasis, schistosomiasis, and soil-transmitted helminths (three intestinal worms). Plans, executes and finalizes country programs according to strict deadlines and within budget. Coordinates the efforts of team members and external clients to deliver country programs according to plan. Manages and defines the projectโs objectives and oversee quality control throughout the completion of the project(s) life cycle. Supports select/assigned country teams to create work plans based on goals and targets and provides technical support to country program to implement evidence-based interventions in one or more multi-sector areas, as well as new technologies and practices. Collaborates with other sectors to integrate work plans, budgets, and multi-sector interventions, which are essential for the success and sustainability of the program. This positionโs location can be based anywhere in the United States.
Accountabilities:
Project Management:
Works closely with select country program leads to manage and oversee the development of country projects/programs from initiation to completion.
Manages the implementation of program activities, delivering quality and accountability.
Provides guidance to select country teams, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
Supports the development of annual work plans and periodical deliverables to the donor, such as the monthly progress reports and annual environmental mitigation and monitoring reports.
Develops/reviews sub-award documents, i.e., fixed amount awards (FAAs) to ensure clarity and alignment with approved work plans. Monitors and tracks FAA implementation progress in collaboration with assigned country teams.
Reviews all country requests sent to headquarters for processing and liaises accordingly with respective program functions to ensure alignment with approved annual country work plans.
Identifies and resolves project issues and implements improvement plans to ensure the project stays on schedule and within budget.
Evaluates the progress of assigned country programs on a regular basis.
Supports select countries to oversee project implementation with a focus on minimizing risk, and monitors budgets, and scope to ensure successful execution of project(s) deliverables and completion of project(s).
Supports select country program teams to ensure compliance with policies and procedures; and also, to develop and implement process improvement plans.
Performs other duties as assigned.
Project Administration:
Establish a communication schedule to update stakeholders including appropriate staff in the organization on the progress of the project.
Support select country leads to determine the resources (time, money, equipment, etc.) required to complete the project.
Collaborate with select country teams to develop a schedule for project completion that effectively allocates the resources to the activities.
Share or socialize the best practices for performing all tasks.
Review the project schedule with senior management and all other staff that will be affected by the project activities; work with select countries to revise the schedule as required.
Follow up on the execution of the project according to the project plan.
Review and finalize reports on the project for management and for funders.
Communicate with funders as outlined in funding agreements or delegated by Act | West senior management team (SMT).
Develops best practices and tools for project execution and management.
Business Development and Proposal Management Support:
Leads aspects of business development and project design efforts (such as drafting management section in a proposal).
Lead design activities, sub-components of a larger project or overall design of some smaller awards
Writes proposal sections (management, similar experience, etc.)
Personnel Management:
Coaches and mentors project team to ensure quality, efficiency, and compliance with project and company standards/policies.
Provide guidance and monitoring for project staff, ensuring clarity over project plans and priorities, and encouraging effective teamwork.
Contribute to providing project personnel with an appropriate orientation to the organization and the project.
Applied Knowledge & Skills:
Works independently and with other agencies to build local community acceptance.
Comprehensive knowledge of concepts, practices, and procedures with project management, process development, and execution.
Strong knowledge of project management software and other technologies.
Strong negotiator and problem solver.
Excellent oral and written communication skills.
Demonstrated project and personnel management skills.
Ability to influence, motivate, and collaborate with others.
Ability to adapt and resolve problems/issues to bring the project to completion.
Creating and Managing Systems and Processes.
Recognizes the need for standardization and balances client and organization needs in systems design.
Anticipates the effects of process change on people while optimizing task efficiency and simplicity.
Problem Solving & Impact:
Decisions and actions have serious implications with delays in project schedules and operations and may affect overall business activities.
Problems are complex and require analysis of situations and data with evaluation of a range of factors.
Exercises judgment within broadly defined practices and policies to select methods and techniques to obtain results.
Supervision Given/Received:
Coordinates project plans, budgets, training, and resources with management to achieve strategic goals.
Typically reports to Associate Director, Programs.
Education: **
Bachelor's Degree or its International Equivalent in Civil Society, Communication and Social Marketing, Economic Development, Education, the Environment, Gender, Health, Nutrition, Research, Technology, and Youth or a Related Fields.
Project Management (PM) Certification preferred.
Experience: **
Typically requires a minimum of 8+ years of relevant experience with project management principles and practices, 2+ years of line management experience required.
Prior work experience in a non-governmental organization (NGO), government agency, or private organization.
International or domestic (US) program development or project management preferred.
Typical Physical Demands:
Typical office environment.
Ability to spend long hours looking at computer screens and doing repetitive work on a keyboard.
Ability to sit and stand for extended periods of time.
Ability to lift/move up to 5 lbs.
Technology to be Used:
Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.
Travel Requirements:
10% - 25%
The expected hiring salary range for this role is listed below. FHI 360 pay ranges represent national averages that vary by geographic location. When determining an offer amount, FHI 360 factors in multiple considerations, including but not limited to: relevant years of experience and education possessed by the applicant, internal equity, business sector, and budget.
Base salary is only one component of our offer. FHI 360 contributes 12% of monthly base pay to a money purchase pension plan account. Additionally, all US based staff working full-time, which is calculated at 40 hours/week, receive 18 days of paid vacation per year, 12 sick days per year, and 11 holidays per year. Paid time off is reduced pro rata for employees working less than a full-time schedule.
Hiring Salary Range: $80,000 - $107,000
**Or an equivalent combination of relevant education and/or experience sufficient to successfully perform the key responsibilities of the job. This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
Disclaimer: Note the Compensation Band that appears on the job description is associated with those jobs assigned to the US Salary Structure and employees that are paid from US payroll.
The Compensation Band for all national local employees aligns to the Compensation Structure based on the Country location of the job.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
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