Reference number: 2391
Job status: In-progress
Job category: Local Position
Duty station: Bogor or Nairobi or other CIFOR-ICRAF locations: India, Cameroon, Peru, Vietnam, etc. Please check our website to see CI
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CIFOR-ICRAF
The Center for International Forestry Research (CIFOR) and World Agroforestry (ICRAF) envision a more equitable world where trees in all landscapes, from drylands to the humid tropics, enhance the environment and well-being for all. CIFOR and ICRAF are non-profit science institutions that build and apply evidence to todayโs most pressing challenges, including energy insecurity and the climate and biodiversity crises. Over a combined total of 65 years, we have built vast knowledge on forests and trees outside of forests in agricultural landscapes (agroforestry). Using a multidisciplinary approach, we seek to improve lives and to protect and restore ecosystems. Our work focuses on innovative research, partnering for impact, and engaging with stakeholders on policies and practices to benefit people and the planet. Founded in 1993 and 1978, CIFOR and ICRAF are members of CGIAR, a global research partnership for a food secure future dedicated to reducing poverty, enhancing food and nutrition security, and improving natural resources. CIFOR-ICRAF is looking for a
Program Coordinator
Overview
CIFOR-ICRAFโs research teams work on projects covering a wide range of topics, supported by a wide range of funders, and involving a wide range of partners. The projects need to meet standards set by CIFOR-ICRAF policies and by funders (compliance). This requires the application of Project Management processes and the coordination between different units within CIFOR-ICRAF and partners outside CIFOR-ICRAF. The Program Coordinator provides support in this to science team leaders and heads of country/regional programs and Principal Investigators in those teams. Each Program Coordinator will support 2-3 such teams, depending on the size of teams.
Duties and responsibilities
Project Management
1. Provide Project Management function for projects and activities.
Coordinate start?ups (inception meetings), implementation, and closing phases of project management cycles for projects.
Support finance and team leaders where needed with annual planning and budgeting processes of projects.
Liaise with the Quality for Impact (Q4I) team and PIs on Theory of Change โ Monitoring, Evaluation, Learning and Impact Assessment (MELIA) to ensure lessons are fed back to project development.
Monitoring of projects, including ensuring regular check-ins with country teams and partners on implementation of activities, contractual and financial requirements (such as co-funding, Budget vs Actuals etc.).
Identify and take action to mitigate potential risks within projects and the work area.
2. Ensure that the projects are compliant with funder requirements as well as CIFOR-ICRAF policies.
Facilitate review of agreements by other units, including legal and finance units.
Ensure projects meet targets by ensuring that teams and individuals document progress and meet the donorโs reporting requirements.
Support the preparation of various written outputs, e.g. sections of reports, analysis and draft TORs for partners and consultants in collaboration with the PI.
Manage the production and processing of the required funder technical reports, monitor the completion of project deliverables, monitor project resource use, and initiate corrective action where necessary, ensuring the quality and completion of the reports is according to funder requirement and CIFOR-ICRAF standard.
Ensure in collaboration with the Financial Services Unit that CIFOR-ICRAFโs budgetary requirements are met, and internal reports are delivered on time.
Advise the PIs and funder on issues that may impact the achievement of the project outcomes (including issues of sustainability and post project requirements such as maintenance). Coordinate and negotiate amendments if needed in liaison with PIs and funders.
Support PI with other tasks as needed.
Coordination
3. Focal point of projects ensuring an efficient exchange of information between CIFOR-ICRAF, the funder and the implementing partners
Coordinate with other research teams, country and regional programs, Resource Mobilization Unit (RMU), Communication, Outreach and Engagement (COE) team, Financial Services Unit (FSU), Admin/operations and HR where needed to facilitate effective project implementation and address bottlenecks.
Keep oversight of entire portfolio of projects in a science team or country program in support of the team leader.
4. Support CIFOR-ICRAF resource mobilization efforts
Others
Support the head of PMU in identifying areas of improvement and implementing improvements of the project management process at CIFOR-ICRAF.
Support policy development, including review and analysis of issues and trends, preparation of evaluations or other research activities and studies.
Details of duties, assignments and objectives will be further discussed and laid out in the staffโs annual performance contract.
Education, knowledge and experience โข Masterโs degree in a relevant discipline.
โข 7 years of relevant professional experience including 2 yearsโ Global experience.
โข Familiarity with the CGIAR systems, networks and processes is preferred.
โข Experience in working on large projects.
โข Strong project management skills.
โข Excellent written and spoken command of the English language is essential; knowledge of other major international languages will be an advantage.
โข Strong computer skills in all the main Microsoft office programs and database management.
Terms and conditions โข This is a Locally Recruited Staff (LRS) position. CIFOR-ICRAF offers competitive remuneration in local currency, commensurate with skills and experience.
โข The appointment will be for 1 (one) year with the possibility of extension contingent upon performance, continued relevance of the position and available resources.
โข The duty station will be in Bogor or Nairobi or other CIFOR-ICRAF locations: India, Cameroon, Peru, Vietnam, etc. Please check our website to see CIFOR-ICRAF offices.
To apply, please visit our career site at: https://www.cifor-icraf.org/about/work-with-us/
To learn more about CIFOR-ICRAF, please visit our websites at: https://www.cifor-icraf.org CIFOR-ICRAF promotes Gender Diversity โ Applications from women professionals are encouraged.
CIFOR-ICRAF is an equal opportunity employer. It fosters a multicultural work environment that values gender equality, teamwork, and respect for diversity.
Application process The application deadline is 15 Feb 2024
We will acknowledge all applications, but will contact only short-listed candidates.
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