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SUMMARY DESCRIPTION
The Gender Racial Ethnic Justice-International (GREJ-I) team is hiring a Program Assistant (PA) to join their team. The PA will support three Program Officers and will play a pivotal role in managing their calendar of appointments, meetings and work-related travel. Additionally, the PA will help support various activities for them, such as managing the logistics of convenings and meetings, managing communications and follow-up. The PA will be required to schedule meetings across multiple time zones and must possess strong cross-cultural competency skills.
The ideal candidate will be a detail-oriented, organized, problem solver who is a self-starter and remains calm and gracious in high-pressure situations. They will also be able to take direction from multiple people while managing competing priorities and should feel comfortable collaborating with people of all levels and backgrounds. This position is an excellent opportunity for someone eager to learn from a collaborative and inclusive team tackling issues on Gender - based violence.
The Ford Foundation is committed to practicing salary transparency. The compensation for the GREJ-I Program Assistant is at minimum $75,000 and maximum is $87,000. The foundation offers a hybrid work model, flexible work arrangements, a dedicated budget for professional development of staff, family and caregiver support, generous time off, as well as affordable and comprehensive benefits.
RESPONSIBILITIES
Principal duties and responsibilities, include but not limited to:
Manage Program Officers' schedules
Manage travel planning and logistics for Program Officers, including processing expense reports
Initiate and manage the contracts process, including tracking payments, and forwarding invoices for payment
Provide general administrative support, including assisting with onboarding for new hires, creating, editing and managing documents and other administrative tasks as needed
Provide support for grant administration, including and coordinating correspondence
Establish and maintain appropriate files, including virtual grant file records
REQUIRED QUALIFICATIONS
A team player with an ability to work in diverse teams with accountability and responsibility
Ability to prioritize and handle multiple tasks
Excellent oral and written communications skills with high attention to detail and accuracy
Detailed knowledge of and demonstrated proficiency in the use of Microsoft Office and Google applications, including Microsoft Outlook, Word, Excel, PowerPoint and Google Drive, Sheets, Docs, Slides
Possess a learning and growth attitude and open to constructive feedback
College degree plus a minimum of 1 year of work experience or equivalent combination of education and work experience
PHYSICAL REQUIREMENTS
This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer.
The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact talentacquisitionhr@fordfoundation.org
#LI-Hybrid
Alignment to Culture and Values
Commitment to the Foundationโs mission and core values of equity, openness, collaboration, trust, accountability and urgency
Personal qualities of humility, capacity for self-reflection, and a sense of humor
Discretion and ability to handle confidential issues
Action-orientated and entrepreneurial self-starter who can work well independently and in teams
Benefits
Hybrid Workplace and Flexible Work Arrangement policies
Medical and dental benefits for employee and immediate family on first day of work
Retirement savings account with matching company contributions of up to 13%
Three weeksโ paid vacation in first year of work; four weeks in subsequent years
Tuition Reimbursement
Office closed the week between Christmas and New Yearโs Day
Professional development initiatives for growth
Generous parental leave (maternal and paternal) during new childโs first year (born into family or adopted)
Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.