UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
The following documents shall be required from the applicants:Personal CV or P11, indicating all past positions held and their main underlying functions, their durations (month/year), the qualifications, as well as the contact details (email and telephone number) of the Candidate, and at least three (3) the most recent professional references of previous supervisors. References may also include peers.A cover letter (length: 1 page) indicating why the candidate considers her/-himself to be suitable for the position.
The United Nations Development Programme (UNDP) is the knowledge frontier organization for collective action to realize the Sustainable Development Goals (SDGs). UNDP’s policy and programme work, carried out at HQ, Regional, and Country Office (CO) levels, form a contiguous spectrum of deep, local knowledge to cutting-edge global perspectives and advocacy. Within this context, UNDP invests in a network of field-based and global technical expertise across a wide range of knowledge domains and supports the signature solutions and organizational capabilities envisioned in the Strategic Plan.
The UNDP Tax for SDGs Initiative is managed by the Bureau for Policy and Programme Support (BPPS’s) Finance Sector Hub (FSH), with resource persons embedded in the SDG Finance Teams in Amman, Bangkok, Istanbul, Panama and Pretoria.
The UNDP Tax for SDGs Initiative has a particular emphasis on linking tax administration and tax and fiscal policies with the broader SDGs. Building on UNDP Country Office portfolios and already existing engagements with Ministries, UNDP will bring a stronger focus on the role of tax and fiscal policy in achieving Agenda 2030. The project places a particular focus on reducing gender and social inequalities in tax and fiscal policy as well as taking forward climate action and environmental goals, and health outcomes. Representing the views of developing countries in the global normative tax discussions is critical and to this effect, the UNDP Tax for SDGs Initiative will also work to bring evidence and perspectives from developing countries into the regional and international discussions on taxation.
Institutional ArrangementThe Procurement Specialist will report to the Head of UNDP Tax for SDGs Initiative.Throughout the project, collaboration and coordination with the entire UNDP Tax and TIWB team will be required.The Procurement Specialist will work closely with GPN.
Duties and Responsibilities
Scope of Work
To provide technical assistance for the activities of the Tax for SDGs Initiative, UNDP regularly updates the existing TIWB Roster as well as the Tax and Fiscal Policy thematic area of the SDG Finance Roster. To address increasing demands, UNDP is working to launch new rosters of pre-vetted experts who can be deployed worldwide to support countries on tax and fiscal policy issues. Under the overall supervision of the Global Manager, and in collaboration with the relevant thematic leads of the UND Tax Team, the Procurement Specialist will be responsible for core activities towards the setup, management and delivery of the Rosters within the Tax for SDGs Initiatives. The Procurement Specialist will concentrate on the following tasks:Establishment of TIWB Industry Expert RosterRefurbishment of the Tax Inspectors Without Borders (TIWB) Tax RosterUpgradation of the Fiscal Policy/ Tax Thematic Area of SDG Finance RosterCoordinate recruitments of the experts from the rosters and other procurement processes
The Procurement Specialist will also act as the focal point for the Tax for SDGs Initiative with the GPN roster manager (GPN), Central Procurement Unit (CPU) and Istanbul Project Management Unit and support various related procurement activities across all project workstreams and thematic areas, with the duties and responsibilities outlined below:Ensure effective management of current and new Rosters: Develop and manage new and existing rosters for the Tax for SDGs Initiative across all project workstreams and thematic areas.Initiate and coordinate new calls for applications to the rosters supplying technical expertise to the project. Work closely with the project’s thematic leads on drafting and finalizing Terms of Reference for roster experts.Submit requests for the advertisement of calls for applications for roster experts to GPN.Widely communicate on new calls across relevant channels both internationally and regionally to attract the interest of qualified experts.Support in reaching out to relevant organisations and institutions worldwide to disseminate information on the rosters.Support and coordinate the evaluation and selection process of qualified experts.Long-list candidates and coordinate with relevant regional coordinators, thematic leads and technical experts on short-listing, interview questions, evaluation of interviews and experts’ references.Populate and Tag Rosters for the UNDP Tax for SDGs Initiative Work with the GPN roster manager on registration of new experts and updates of information of existing experts.Communicate with qualified experts on joining the roster and address queries they may have.Ensure all experts are activated and ready to be contracted.Coordinate the tagging of qualified experts in close cooperation with the project’s relevant regional coordinators, thematic leads and technical experts.Drafting the Standard Operating Procedures (SOPs) in relation to Fiscal Policy – Tax Thematic area of SDG Finance Roster processes.Manage Project Recruitments from the Rosters Work with the Tax for SDGs and TIWB (OECD) teams to finalize the TORs for new calls for tax experts, project management team and consultants to implement the project.Send and coordinate requests for roster consultants to GPN, support search for experts, prepare evaluation matrix and manage the interviews and other steps for evaluation.Request contract issuance for selected experts; follow up on contracts and required documentation.Liaise with internal and external stakeholders and experts as required.Ensure up-to-date information in regard of rosters Periodically check the GPN ACP online list of experts to ensure the information is up-to-date.Keep abreast with new developments around GPN ExpRes Roster procedures.Manage the project’s user access to EVA platform, for acquisition, matching and rostering of UNDP’s workforce, as required.Guide the team on new policies and procedures regarding roster management.Inform and guide roster experts on new policies and procedures regarding roster management as required.Organize statistics on the project’s roster development and roster experts’ deployment to inform management.Support the project’s effective use of digital knowledge management tools and processes.Perform any additional tasks related to this assignment as required by the Project Manager.
LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
LEVEL 2: Go outside comfort zone, learn from others and support their learning
Adapt with Agility:
LEVEL 2: Adapt processes/approaches to new situations, involve others in change process
Act with Determination:
LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:
LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships
Enable Diversity and Inclusion:
LEVEL 2: Facilitate conversations to bridge differences, considers in decision making
Cross-Functional & Technical competencies (insert up to 7 competencies)
Knowledge of contract management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Ability to extract, analyse and visualize procurement data to form meaningful insights and aid effective business decision making
Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Knowledge of supplier management concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Digital & Innovation
Ability to apply new digital tools or adapting their original use to create new insights, fresh perspectives or develop solutions. Understand the potential as well as the limitations of certain technological developments; being able to identify how technology can add value when it's used as a \"\"means to an end\"\".
Required Skills and Experience
Min. Education requirements
Advanced university degree (Master's degree or equivalent) in business administration, procurement, logistics, supply chain management, public administration, commerce, engineering, law or a related field
Min. years of relevant work experience
Five years of direct experience in procurement is required.
Experience of working with UNDP on procurement-related activites
Desired skills in addition to the competencies covered in the Competencies sectionExperience of working with UNDP on procurement-related activites.Experience in developing and managing rosters of technical experts.Familiarity with the work of Tax fo SDGs – TIWB related work.Understanding of using technological platforms like Vidcruitter or similar platforms for recruitment/ procurement. Experience in managing multi stakeholder processes like coordinating for the interview process. Experience of working with Atlas or similar Enterprise Resource Planning (ERP) systems.Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advanced knowledge of web-based management systems including SharePoint, database and e-commerce.
UNDP Procurement Certification Programme like CIPS3, or project management methodologies like PRINCE2 or equivalent.