Procurement Officer (Temporary)
Vacancy Number: 2002
Department/Unit: Corporate Services Department / Administrative Services Unit / Procurement Function
Deadline of Applications: July 14, 2024
Required Languages: English
Contract Type: Temporary
Job Category: Professional
Recruitment Status: This post is subject to local recruitment
Job Profile
The incumbent provides advice on procurement activities in the OPEC Fund, in accordance with the procurement framework, manual and processes, in order to maintain the best value for money and the highest levels of ethical procurement operations.
Duties and Responsibilities
Procurement
Contract requirementsAssists team in ensuring proper due diligence procurement related activities as needed.Works with the Requisitioning Department/Unit in establishing the cost price analysis to formulate negotiation plans.Identifies contract requirements and writes specifications for a small portfolio or area of the business for existing contracts and/or new contracts.
Information and business advice Supports in developing innovative approaches to review procurement process effectiveness and explores logistics solutions for customers and suppliers.Provides recommendations on all procurement related issues, plans, reports, and metrics.Work on Identifying and drafting standard operating processes that address OPEC Fundโs procurement operation and daily workflow and requirements
Data collection & analysis ReportingCreates and analyses documented comparative costs submitted by suppliers.
SourcingCollects and analyzes the key cost drivers and alternative suppliers, in consultation with relevant functions to provide solid market information for decision making on vendor sourcing.
Mentoring
Mentors less experienced staff, i.e. Procurement Assistants.Carries out other tasks assigned by the Head, Corporate Procurement that are related to the job function.
Qualifications and Experience
CompetenciesSubject Matter Knowledge - The in-depth understanding and expertise in specific fields relevant to the OPEC Fund's operations and the individual's role.Ability to Work Under Pressure - The capacity to remain composed, focused and productive when facing tight deadlines, high-stakes situations and demanding workloads.Collaboration and Teamwork - The ability to effectively work with colleagues, stakeholders and partners to achieve shared goals.Cross-Cultural Sensitivity - The ability to take into account the variety of the human experience and how it contributes to the workplace and to demonstrate respect for diverse cultures and viewpoints.. Sense of Responsibility - The ability to demonstrate ownership and accountability in tasks and outcomes; uphold reliability and commitment to fulfilling responsibilities.
Technical Competencies/Skills
Proficiency in MS Office suite, including Word, Excel and PowerPointExperience of working with Enterprise Resource Planning (ERP), preferably SAP, is desirableExperience of working with e-tendering systems such as SAP, Ariba or similar is desirableExperience in conducting international tender exercises to award contracts for procurement of complex goods and services is desirable.