HR Business Support Assistant
Vacancy Number: 2364
Department/Unit: Corporate Services / Human Resources (HR) Unit
Date of Issuance: December 17, 2025
Deadline of Applications: January 17, 2026
Required Languages: English
Contract Type: Fixed Term Contract
Grade: C
Job Category: Administrative
Recruitment Status: Local
Contract Duration: Two-year fixed term appointment, with the possibility of renewal
This post is subject to local recruitment. Applicants shall be considered eligible if they are nationals of, or legally residing, in the EU.
Nationals from the Member Countries of the OPEC Fund for International Development are strongly encouraged to apply. The Member Countries are: Algeria, Ecuador, Gabon, Indonesia, Iran, Iraq, Kuwait, Libya, Nigeria, Saudi Arabia, United Arab Emirates, and Venezuela.Job Profile
The HR Business Support Assistant provides administrative and coordination support to the HR Director and the broader HR team. This role is responsible for organizing documentation for governance bodies using established templates, supporting onboarding activities, and maintaining HR systems and intranet content. The role also contributes to document management and process efficiency improvements using available digital tools, working closely with the rest of the HR Team across the three functions namely: People & Culture, Human Resources Business Partner and Talent Intelligence, and Total Rewards.
Duties and Responsibilities
Support to the HR Director
Assist the HR Director with the preparation of briefing materials, talking points, and background information using standardized formats Coordinate inputs and follow-ups on strategic HR initiatives led by the DirectorMonitor timelines and follow up on deliverables and timelines for the Directorโs officeUse available digital and AI tools to organize and retrieve documents efficiently
Governance & Committee Documentation
Prepare and format HR submissions for Governing Board and Committee meetingsEnsure timely collection and review of materials in line with organizational standards for completeness and
complianceLiaise with internal contributors to gather required inputs and contribute to completeness and accuracy of
documentationAdministrative & Operational Coordination
Support the implementation of HR programs such as workforce planning, performance reviews, and internal
mobilityMaintain the HR document repository and ensure version controlCoordinate HR-related actions and follow-ups with internal stakeholdersOnboarding & Integration
Coordinate onboarding logistics and documentation for new hires Act as a liaison between HR and new staff to ensure smooth onboarding experienceTrack onboarding progress and follow up on outstanding actions
HR Intranet & Internal Communication
Maintain and update the HR intranet page with accurate and timely contentDraft and disseminate internal HR announcements and updatesCollect and organize content from various HR units for internal communication
Process Improvement & Quality Assurance
Support efforts to streamline HR administrative processes and improve efficiencySupport initiatives to enhance data quality and consistency in HR systems and documentationDevelop and maintain templates and tools to support HR operationsUse available digital and AI tools for document organization and retrieval
Team Collaboration & Backup
Provide operational support to other HR team members as neededServe as a backup during absences or peak periodsProvide (administrative) support to HR projects and initiatives
Any other duties as required by the Director, Human Resources or the Chief Administrative Officer
Qualifications and Experience
Bachelorโs degree in Human Resources, Public Administration, Political Science, Business, or a related field.A minimum of eight (8) years of relevant administrative experience in HR coordination, research, or governance support roles At least 3 years of this experience should have been within an international organization, multilateral development bank (MDB), or international development institution, preferably in HRFluent in English. Good working knowledge of Arabic, French or Spanish is an added advantage.
Competencies
Collaboration and Teamwork - Ability to effectively collaborate with colleagues, stakeholders (internal and external), and partners from diverse backgrounds, cultures, and perspectives to achieve shared goals.Effective Communication - Ability to articulate ideas and information clearly and persuasively across various channels and audiences, integrate communication best practices, and ensure messages are tailored, culturally sensitive, and impactful, promoting active listening and feedback mechanisms.Results-Orientation - Ability to effectively achieve results through proactive ownership, decisive action and strategic planning. ensuring goals are met within specified timeframes and in alignment with OPEC Fundโs strategic directionLearning Agility and Adaptability - Ability to swiftly learn, unlearn, and adapt to changing circumstances and emerging challenges, with a commitment to continual growth through embracing new ideas, technologies, updating functional expertise, and facilitating organizational resilienceStakeholder and Impact Focus - Ability to prioritize and address the needs and expectations of diverse stakeholders to achieve sustainable impact through stakeholder mapping, ensuring effective relationship management, transparent and timely communication, and aligning their contributions with OPEC Fundโs mission to deliver long-term, positive outcomesAccountability - Ability to take responsibility for one's actions, decisions, and their outcomes, demonstrating integrity and reliability, adhering to established internal controls, setting clear expectations, and maintaining a high standard of ethical behavior.