DEADLINE FOR APPLICATIONS2 March 2025-23:59-GMT-03:00 Brasilia Standard Time (Sao Paulo)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
Location: Brasรญlia, Brazil
Application Deadline: 02/03/2024
Type of Contract: Service Contract (SB2-5)
Duration: 06 months, renewable (up to 4 years)
Background
WFP Brazil - Centre of Excellence against Hunger is a global hub for South-South Cooperation and capacity development in the areas of school feeding, food security and nutrition. It is an innovation that seeks to respond government demands for technical support to strengthen their national capacities and knowledge on food security initiatives and to support them in the design and implementation of these programmes.
The Business Support Assistant will report directly to the Head of Programme. In this position, the job holder is expected to deliver a range of routine business support tasks, to ensure that staff are effectively supported, ensuring quality, accuracy and consistency of work.
Duties and Responsibilities
Within delegated authority, the Business Support Assistant will support the Programme Unit in the following duties:
1. Draft routine correspondence and proofread materials using proper grammar, punctuation, and style.
2. Coordinate schedules and team priorities, monitor changes, and communicate relevant information to appropriate staff, both within and outside the immediate work unit.
3. Help maintain up-to-date distribution lists, travel schedules, and leave schedules.
4. Process and manage routine administrative and financial tasks within the Programme Unit to contribute to the effective and timely management of resources.
5. Assist with official travel arrangements for Programme Unit staff (e.g., trip documents, flight and hotel bookings).
6. Assist with the preparation and logistical planning for various events (e.g., conferences, workshops, meetings, missions) and liaise with other units.
7. Undertake standard data entry tasks in accordance with defined systems to ensure information is organized and readily available for the Programme team.
8. Resolve non-routine problems with appropriate guidance as necessary.
9. Perform other duties related to the functional area.Qualifications and experience
Education:
- Completion of high school education. University degree in Administration or any other relevant subject will be considered an asset.
Experience:
- Three or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.
- Experience in multicultural environments and working with staff from other cultures and background is an asset.
- Experience in working with UN agencies, development partners, high-level authorities, local governments and civil society organizations is desirable.
Language:
- Oral and written fluency in Portuguese and English.
Knowledge and skills:
- Ability to work independently in a timely and organised manner.
- Ability to identify data discrepancies and rectify problems requiring attention.
- Excellent oral and written communication skills.
- Willingness to explore and experiment with new ideas and approaches in own work.
- Uses tact and courtesy to give and receive information to a wide range of individuals.
- Ability to work in a team.
- Knowledge and practical use of ERPs (e.g. SAP) is an advantage.
Functional Capabilities
Capability Name - Description of the behaviour expected for the proficiency level
Business Support Services & Reporting - Exhibits ability to convert business plans into clear actions for team members to support the implementation of the program. Collects and reports data to draw out fact-based insights.
Internal Controls & Risk Management - Demonstrates basic knowledge of internal controls, risk management, and monitoring mechanisms and their applicability to immediate clientโs critical activities.
Resource Management - Monitors trends in staffing and resource usage to anticipate and escalate potential issues to programme leaders and key clients.
Specialised Knowledge in Administrative Services - Demonstrates a broad or specialist knowledge of administration best practices, techniques and processes, and a good grasp of WFP standards, processes, and infrastructure in area of responsibility; applies this to ensure the provision of efficient and effective administration services.
Customer Focus - Monitors and supervises administrative work against the established standards and protocols for service excellence. Ensures that customer problems are identified and resolved.
Remuneration package
For this position, the incumbent is entitled to a gross monthly salary of BRL 5,395.66. WFP also pays the local social security plan (INSS). The contract includes a co-participative international health insurance plan to the employee and dependents (spouse and children), and a death and disability plan to the employee.
The candidate must have Brazilian Nationality or be legally authorized to work in the country.
WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our recruitment process.
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.
- Oral and written fluency in Portuguese and English.
- Completion of high school education. University degree in Administration or any other relevant subject will be considered an asset.