DEADLINE FOR APPLICATIONS22 October 2025-23:59-GMT+12:00 Fiji Time (Fiji)
WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.
ABOUT WFP
The World Food Programme is the worldโs largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.
At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.
To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.
WHY JOIN WFP?
WFP is a 2020 Nobel Peace Prize Laureate.
WFP offers a highly inclusive, diverse, and multicultural working environment.
WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).
JOB TITLE: Business Support Assistant (HR)
CONTRACT TYPE: Fixed-Term - General Service, GS-5
DUTY STATION (City, Country): Suva, FijiUNIT: Management/HR
DURATION: 1 year (subject to extension)ORGANIZATIONAL CONTEXT
The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.
THE ROLEReporting to the Country Director, the Business Support Assistant (HR) will be responsible for the following duties (not all-inclusive)
KEY ACCOUNTABILITIES:
Business Support Assistant responsibilities:
โข To coordinate a wide range of business support services for a the PMCO Management.
โข Manage liaison activities that cover outreach to various UN agencies in the country and the pacific.
โข Follow-up on requests for CD/DCD participation on events and conferences, liaising with organizers of events and conferences and preparing and compiling all relevant documentation.
โข Liaise with RBB for CD/DCD interventions and participation in High Level Consultations.
โข Liaise within PMCO for all required meetings, Monthly Management Meetings and other All Staff and ad-hoc meetings to plan and schedule a calendar of meetings.
โข Maintain relationships with a range of individuals through provision of business support and assist in information sharing and service delivery to PMCO staff.
โข Collate information for inclusion in reports, documents, and correspondence, to support the effective work of other staff. Manage and maintain records and databases, to ensure information is organized and readily available for staff.
โข Respond to standard queries and provide timely and accurate guidance and share associated documentation.
โข Organize clearances from CD/DCD/OIC on routine administrative and financial actions requested by various functional areas.
โข Contribute to improvement of business procedures and processes.
โข Any other tasks allocated by the Management.HR responsibilities:
โข Respond to general HR queries and follow up actions in line with the applicable rules and regulations, to ensure consistent and high-quality HR services are delivered to clients.
โข Contract management and benefits administration - monitor contract expiry, renewal and applicable entitlements and benefits are timely administered and ensure actions are timely processed; a range of HR documentation e.g. employment contracts, appointment/extension/separation actions/training-related requirements are initiated and accurately drafted in line with policies and procedures by the established deadlines.โข Prepare monthly payroll, ensure correct application of health insurance and dependency benefits, calculate, and verify overtime and maintain attendance and leave records by the established deadlines.
โข Perform recruitment activities in alignment with WFP corporate direction and the Pacific MCO priorities. Coordinate and deliver a full range of end-to end recruitments from planning, working with hiring managers to understand their needs, provide advices on WFP HR policies and procedures on recruitment, drafting vacancy announcements, sourcing, screening, coordinating tests, organizing interview panels, acquiring hiring managerโs and panel assessments and conducting reference checks.
โข Recommend options for local candidate sourcing approach to generate good gender balanced candidatesโ pipeline and roster as well as other creative avenues for job search.
โข Provide guidance and briefing of staff on WFP mandatory trainings, learning and development tools and systems and provide on-the-job training to other staff on Performance management and other HR areas to support their development and increased knowledge of HR systems and procedures required to perform their duties.
โข Extract and compile HR data on staff recruitment and selection, contractual conditions, entitlements, performance and training requirements, to support analysis and reporting needs.
โข Use HR management systems for entering and updating a variety of HR data including assistance in monitoring various deadlines (e.g. contract expiration, PACE, etc.), ensuring compliance with the established deadlines and accuracy of HR data.
โข Maintain confidential personnel records, HR databases and archives, to ensure data and files are accurately stored and updated in compliance with the established standards.
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in Human Resources, Industrial Psychology, Business/Public Administration, or related fields is an advantage.
Experience:โข At least five years of progressively responsible experience in human resources and administration in a global/multinational organization.
โข Work experience in HR operations service delivery would be an added advantage.
โข Experience in analysing HR information & reports is desirable.
โข Two years of work experience in Recruitment, candidate sourcing and interviewing is desirable.
โข Experience and in-dept understanding of administrative principles and their application to respond to and resolve a range of complex administrative queries.
Knowledge and Skills:โข Good communication skills and understanding of HR principles and their application to respond to and resolve a range of HR queries.
โข Ability to build relationship with a variety of individuals across and outside WFP to effectively understand and meet HR operational delivery requirements and related support service.
โข Ability to carry out basic data analysis, independently rectify problems requiring attention and maintain confidentiality.
โข Proficient in advanced MS Office skills in Excel and PowerPoint is required. Working knowledge of ERP systems would be an advantage.
โข Knowledge and experience with UN procedures and practices is desirable.
Language: Fluency in both oral and written communication in English. A good working knowledge in one of the Local Pacific languages is desirable.WFP LEADERSHIP FRAMEWORK
WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.
Click here to access WFP Leadership Framework
REASONABLE ACCOMMODATION
WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: global.inclusion@wfp.org
NO FEE DISCLAIMER
The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION
We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
Once your profile is completed, please apply, and submit your application.
Please make sure you upload your professional CV in the English language
Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
Please contact us at global.hrerecruitment@wfp.org in case you face any challenges with submitting your application
Only shortlisted candidates will be notified
All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.
No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.