Procurement Assistant โ USAID Tunoze Gusoma (Schools and Systems), Kigali Rwanda
FHI 360 is a global development organization, with a rigorous, evidence-based approach to human development. Our team of professionals includes experts in health, nutrition, education, economic development, civil society, environment and research. FHI 360 operates from over 60 offices with more than 4000 employees in the United States and around the world. Our commitment to partnerships at all levels and our multi-disciplinary approach allows us to have a lasting impact on the people, communities and countries we serve by improving the lives of millions. We are currently seeking qualified candidates for the position of Procurement Assistant for the USAID Tunoze Gusoma (Schools and Systems) to be based in Kigali, Rwanda.
Project Description
The USAID Tunoze Gusoma (Schools and Systems) project will strengthen the education system to enable all pre-primary and lower primary school and classroom environments to be of high quality, inclusive, and focused on learning of foundational reading skills. Specifically, five-year activity will improve learning outcomes by focusing on increasing Kinyarwanda literacy skills of boys and girls through primary 3 (P3) through four intermediate results: (1) Pre-primary education system enhanced to develop, promote and improve emergent literacy, (2) Lower primary reading classroom instruction improved, (3) School environments improved for increased lower primary reading outcomes, and (4) Education systems management strengthened for improve literacy outcomes.
Position Description
The Procurement Assistant is responsible for supporting the procurement unit with procurement activities related to FHI360โs programmatic and logistic operations in Rwanda. S/he will work closely with Program, Operations/Administration to ensure efficient and timely purchase of goods and services to support effective project implementation.
Duties and Responsibilities
- Assists in preparing procurement plans
- Reviews requisition orders to verify accuracy, terminology and specifications.
- Maintains policies and procedures of organizational and government regulations affecting purchases and shares information with management, staff members and vendors.
- Proficiency in utilizing procurement systems for processes such as requisitioning, approvals, purchase order (PO) management, and receiving is highly advantageous.
- Interacts with internal and external customers to ensure purchasing activities within functional areas are met and comply with government regulations and company procedures.
- May assist in the evaluation of quotations received, select or recommends suppliers, and schedules deliveries.
- Searches for new vendors who can provide items required for project implementation and updates vendor lists as required.
- Writes and formats correspondence during all phases of tenders, contracts and coordinates contracts approval processes.
- Updates filing system of contracts and tenders and lists of follow-up procedures for the implementation of contracts.
- Communicates and follows up with vendors for any information clarification related to the purchase request or order, or that relates to the technical specifications and special conditions
- Prepares tender announcements and letters of invitation to tender in the light of the tender requirements
- Participates in the preparation of draft contracts for procurement, services and awarding orders
- Prepares distribution lists and communicate with vendors to coordinate the distribution to sites
- Conducts himself/herself both professionally and personally in such a manner as to bring credit to the organization and to not jeopardize its human and social development mission in Rwanda.
- Maintains the weekly procurement tracker.
- Follow up on the payments for the vendors with the Finance.
- Other duties as assigned.
Qualifications
- Bachelorโs degree in procurement and logistics management or in a relevant business field
- 2 years working in procurement/ operations on a donor-funded project in an international organization
- Strong organizational skills; ability to interact effectively with international and national personnel.
- Demonstratable capacity to meet the deadlines.
- Ability to work in fast-paced and challenging environment.
- Excellent oral and written English skills.
- High computer skills on MS Office programs, especially in MS Excel and MS Word .
- A demonstrated ability to multi-task and efficiently process information in order to not delay project implementation.
- A clear understanding of procurement ethics and donor compliance is desired.
- Proactive spirit in identification difficulties and working cooperatively to solve them.
- Commitment to and understanding of FHI360 aims, values and principles
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
We offer competitive compensation and a package of exceptional benefits. Please visit the FHI 360 Career Center at http://www.fhi360.org/careers for a list of all open positions.
FHI 360 is an employer with equal opportunity and affirmative action. FHI 360 is committed to providing equal employment opportunities regardless of race, color, religion, gender, sexual orientation, national or ethnic origin, age, disability or veteran status in policies, programs, or activities.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
FHI 360 will never ask you for your career site username or password, and we will never request money, goods or services during the application, recruitment or employment process. If you have questions or concerns about correspondence from us, please email CareerCenterSupport@fhi360.org.
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