VA ID: 1947 Grade Level: P-4 Division: International Monitoring System Division Section: Office of the Director, IMS Unit: Type of Appointment: Fixed Term Appointment Date of Issuance: 24 November 2023 Deadline for Applications: 08 January 2024 Vacancy Reference: VA197 -1947-2023 Reporting Date: As soon as possible
Please note that all candidates should adhere to CTBTO Values of Integrity, Professionalism and Respect for Diversity.
Qualified female applicants and persons with disabilities are encouraged to apply.
A roster of suitable candidates may be established for similar positions at the same level as a result of this selection process for a period of two (2) years.
Organizational Background
The Preparatory Commission for the Comprehensive Nuclear-Test-Ban Treaty Organization with its headquarters in Vienna, Austria is the international organization setting up the global verification system foreseen under the Comprehensive Nuclear-Test-Ban Treaty (CTBT), which is the treaty banning any nuclear-weapon-test explosion or any other nuclear explosion. The Treaty provides for a global verification regime, including a network of 337 stations worldwide, a communications system, an international data centre and on-site inspections to monitor compliance.
Organizational Setting
This position is located in the International Monitoring Systems (IMS) Division that applies engineering and science to develop, instantiate, and to operate measurement stations around the world as well as to receive, process and disseminate the data collected by these stations as well as related analysis products.
Reporting Lines
Under the direct supervision of the Director, International Monitoring System Division, to:
Duties and Responsibilities
Monitor International Monitoring System (IMS) processes and products in regard to quality; review, evaluate and improve key performance indicators of the Division; and advise in the further development of performance monitoring and testing in relation to the progressive commissioning of the IMS, International Data Centre (IDC) and Global Communications Infrastructure (GCI); Ensure the development of documented information and promote approaches consistent with the Quality Management System of the Provisional Technical Secretariat (PTS), and in particular, manage the development of Station Specific Documentation as defined in the IMS Operational Manuals; Ensure that division activities follow established policies, processes and procedures, based on internationally accepted standards and best practices. Provide technical and strategic advice to the IMS Coordinator and establish new processes, introduce new practices to increase effectiveness, and assure quality. Lead and facilitate the establishment of a continual improvement process within the Division; Develop strategies for the optimization of the IMS life cycle sustainment; contribute to the decision-making processes by monitoring the life cycle sustainment activities to ensure that each station continues to perform at the level defined in the IMS Operational Manuals. Generate real-time insights as well as predictive analysis to put in place anticipatory and performance optimizing measures for major recapitalizations, improvements and equipment replenishment, efficient management of spare parts, and efficient logistical support activities. As required, coordinate maintenance and engineering quality control and performance monitoring activities and reporting on sustainment and recapitalization within the IMS Division and in collaboration with the IDC Division. Prepare and deliver training to staff of the Division on general quality management, and on IMS specific process approach, improvement, management of non-conformities, and implementation of corrective actions; In close cooperation with the Quality Management and Performance Monitoring Section, contribute to the further development of the Provisional Technical Secretariat (PTS) Quality Management System and advise on best practice approaches and policies for the IMS Division; Perform other duties as assigned.Education
Advance university degree in geophysics, nuclear, systems engineering or related field
Work Experience and Qualifications
At least seven (7) years of relevant working experience in systems engineering or scientific and technology development for remote monitoring sites and large monitoring networks, part of which preferably in an international environment; Demonstrated experience in quality management and/or knowledge management is essential; a recognized international certification related to quality is an asset; Demonstrated experience of successful management of complex, result-based technical assistance programmes/projects is essential; Proven ability to build relevant relationship management with key stakeholders and partners is essential; In-depth knowledge and experience in designing, and maintaining quality management systems is highly desirable; Experience in development, support and training activities on quality management is highly desirable; Practical work experience in auditing quality management systems is an asset.Languages
Excellent written and oral communication skills in English are essential; knowledge of other official CTBTO languages (Arabic, Chinese, French, Russian and Spanish)_is desirable.
Competencies
Professionalism - Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Communication - Speaks and writes clearly and effectively; listens to others, correctly interprets messages from other and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match the audience; demonstrates openness in sharing information and keeping people informed; Planning and organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; Team work - Works collaboratively with colleagues to achieve organisational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; builds consensus for task purpose and direction with team members; supports and acts in accordance with final group decisions, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings; Accountability - Takes ownership of all responsibilities and honors commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable; Creativity - Actively seeks to improve programmes or services; offers new and different options to solve problems or meet client needs; promotes and persuades others to consider new ideas; takes calculated risks on new and unusual ideas; thinks โoutside the boxโ; takes an interest in new ideas and new ways of doing things; is not bound by current thinking or traditional approaches; Client orientation - Considers all those to whom services are provided to be โclientsโ and seeks to see things from clientsโ point of view; establishes and maintains productive relationships with clients by gaining their trust and respect; identifies clientsโ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clientsโ environment to keep informed and anticipate problems; keeps clients informed of progress and setbacks in projects; meets timeline for delivery of products or services to clients; Commitment to continuous learning - Keeps abreast of new developments in own occupation/profession; actively seeks to develop oneself professionally and personally; contributes to the learning of colleagues and subordinates; shows willingness to learn from others; seeks feedback to learn and improve; Technological Awareness - Keeps abreast of available technology; understands applicability and limitations of technology to the work of the office; actively seeks to apply technology to appropriate tasks, shows willingness to learn new technology.
Remuneration
CTBTO offers an attractive compensation and benefits package in accordance with the policies of the International Civil Service Commission. For more information on UN salaries, allowances and benefits, see link: http://www.un.org/Depts/OHRM/salaries_allowances/salary.htm). The salary offered may be subject to deductions to the United Nations Joint Staff Pension Fund and/or Health Insurance Scheme.
Additional Information
All applications must be submitted through the CTBTO e-Recruitment system before the deadline stated in the vacancy announcement. Incomplete applications and submission of employment history in formats other than the CTBTO Employment Information Form will not be considered. The CTBTO Preparatory Commission retains the discretion not to make any appointment to this vacancy; to make an appointment at a lower grade in particular if the candidate has less than the qualifications required; to make an appointment with a modified job description, or to offer a contract term for a shorter duration than indicated in the vacancy announcement. Please note that the CTBTO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list. The CTBTO reserves the right to undertake correspondence only with shortlisted candidates. Candidates under serious consideration for selection will be subject to a reference-checking process.