The U.S. Government (USG) has made the fight against HIV/AIDS a top priority, not only for humanitarian reasons, but because the HIV/AIDS crisis threatens the prosperity, stability and development of nations around the world. USAID has been, and continues to be, at the forefront of the USG response in the fight against the HIV/AIDS pandemic, funding over $25 billion in activities since the inception of its international HIV/AIDS program in 1986, with programs in nearly 100 countries worldwide. The President’s Emergency Plan for AIDS Relief (PEPFAR), launched in 2004, is the largest commitment ever by any nation for an international health initiative dedicated to a single disease.
USAID’s Bureau for Global Health, Office of HIV/AIDS (GH/OHA) is the center of HIV/AIDS technical leadership for USAID and has primary responsibility for the Agency’s HIV/AIDS program. Within OHA, the Strategic Coordination and Communication (SCC) Division provides technical, managerial and programmatic expertise to help the Agency and its overseas Missions develop programs that respond to USG, USAID, and Congressional policy and budget priorities and incorporate innovations, best practices, and lessons learned.
The Regional Advisors (RA) Branch within SCC serves as the principal point of contact between USAID headquarters and overseas Missions in implementing HIV/AIDS programs and advancing PEPFAR goals. The Branch provides OHA, GH and the Department of State’s Office of the Global AIDS Coordinator (S/GAC) with a ‘big picture’ view of HIV/AIDS programs, providing technical guidance and program recommendations based on evidence and best practices gleaned from the range of programs supported in order to promote innovation, cost-efficiency and effectiveness.
Within the RA Branch, the Performance and Transition Coordinator (PTC) provides ongoing support and coordination for PEPFAR’s country operational units and regional programs. The PTC advances USAID field teams’ achievement of PEPFAR targets, ensures accountability of USAID programming to S/GAC, and advances overseas Missions’ progress toward meeting USAID’s journey to self-reliance goals.
The role of the PTC will complement the more senior, technical role of GH/OHA’s Senior Country Associates (SCAs) as well as other Technical Advisors in the office. Currently, OHA’s Senior Country Associates are responsible for engaging with S/GAC Chairs in each country. SCAs not only provide technical guidance to a particular country, but also provide technical assistance across the OHA portfolio and inter-agency in their specific area of expertise. OHA also has Strategic Information, Local Partner Transition, budget, expenditure reporting and other technical advisors assigned to each country. The PTC will coordinate closely with these subject area experts and ensure their efficient and effective communication with Missions. The PTC receives onsite guidance and oversight from the Chief, RA Branch, and performs the following major duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.
The Performance and Transition Coordinator is responsible for the following:
Coordination and Communication:
- Develops in-depth knowledge of USAID/PEPFAR programming and performance in assigned country(ies) and/or region and reports emerging issues on a continual basis.
Facilitates effective communication between USAID overseas Missions and field teams, GH/OHA, and Agency leadership. Assists in the development of monthly briefers for GH/OHA senior management to ensure ongoing awareness of USAID’s challenges and successes in meeting PEPFAR goals.
Coordinates and supports special analyses in consultation with OHA experts and prepares routine and special reports, presentations, speeches and briefings on developments in the country/countries/region(s) as required by field teams and/or headquarters staff.
Liaises closely with OHA technical experts, budget analysts, strategic information advisors, and program managers to organize and coordinate OHA support for field teams and ensure adequate staffing coverage.
Coordinates assistance to overseas Missions in support of Country Operational Plan/Operational Plan (COP/OP) development and reviews.
Liaises with regional bureaus and with OHA support team members to coordinate communication with the field, collect up-to-date information on HIV/AIDS programs/results and maintain regional and country files.
Coordinates regular communication and close coordination between SCAs and Deputy Principals with PEPFAR Program Managers at S/GAC as well as multilateral partner contacts in order to stay abreast of country-specific issues and actions needed at the HQ level.
Supports the Strategic Information, Evaluation and Informatics (SIEI) Backstops in coordinating with field teams to ensure SI needs are assessed, documented, and met.
Monitoring of Partner Performance and USAID Achievement:
- With oversight from OHA’s SIEI Backstops, analyzes countries’/regions performance against targets through PEPFAR’s Monitoring, Evaluation and Reporting system and maintains comprehensive understanding of latest epidemiologic data in country.
- Supports SIEI Backstop in coordinating with field teams to create custom indicators and to establish weekly targets for key clinical cascade indicators where relevant.
- Under leadership of project A/CORs, ensures comprehensive reviews implementing partner work plans in coordination with Technical POCs, Activity Managers, and other subject area experts.
- Facilitates timely and appropriate technical support from within OHA divisions and centrally managed projects to ensure high-quality regional and in-country program implementation.
- Supports field teams to develop and monitor partner improvement plans when needed.
- Provides TDY support to overseas Missions, as requested.
Financial Tracking and Expenditure Reporting:
- Oversees tracking of obligation/outlay reporting at the Mission/operating unit level, flagging issues for attention of field staff and coordination of support from OHA budget analysts when needed.
- With oversight from OHA’s Expenditure Reporting team, assists in the review, documentation, and follow up to related to tracking and analysis of partner-level Expenditure Reporting alongside with other data in country to identify trends in performance. Performs analytics related to partner-level Expenditure Reporting under the direction of technical area experts.
- Assists field teams to develop Operational Plan Updates to approved budget levels when needed and facilitates approval through S/GAC.
Support for USAID’s Transition to Local Partners:
- Leads coordination of field teams with OHA’s Local Partner Initiative Team to track progress and coordinate TA and procurement actions.
- Drafts and coordinates responses to GH/OHA and Agency leadership on challenges and successes in countries’ progress toward local partner transition goals.
Field Procurement and Planning Support:
Closely tracks procurement processes in country and facilitates support when needed to avoid gaps between partners.
Leads communication activities between USAID’s Office of Acquisition and Assistance (OAA), GH’s Office of Policy, Programs, and Planning (GH/PPP), and Project Design Teams in country to streamline procurement processes.
Provides virtual or in-country support as appropriate in the design of HIV/AIDS strategies, implementation plans and monitoring, evaluation and reporting systems.
Leads strategic planning activities for GH/OHA, including developing annual documents (e.g., Operational Plan, Congressional Budget Justification, Bureau Operating Plan and Budget Submission, Annual Program Statement, Performance Plan and Report, Mission Strategic Plan, Partnership Framework, COP, etc.) for the HIV/AIDS components of regional and country programs.
Leads the formulation, administration, and analysis of OHA budget and procurement planning processes and documents necessary for effective implementation of and reporting on HIV/AIDS resources.
Participate in professional continuing education, skills training and professional meetings to enhance relevant technical skills and career development.
Complete and execute an Individual Learning and Training Plan and Annual Work Plan.
- Master’s degree and minimum of 5 years of relevant experience, OR, Bachelor’s degree and minimum of 7 years relevant experience or equivalent combination of education and experience.
- At least 5 years of professional experience with two or more USAID technical disciplines (such as, HIV/AIDS, Infectious Disease, etc.); job duties/responsibilities generally related to SOW requirements.
- Experience in program planning, management and implementation, including experience in international or resource-poor settings and experience with HIV/AIDS programs.
- High degree of judgment, maturity, ingenuity and originality to interpret strategy, analyze, develop and present work and to monitor and evaluate implementation of programs.
- Demonstrated leadership and group facilitation skills.
- Demonstrated experience working with a wide range of development partners, including multilateral and bilateral donors as well as private foundations and civil society.
- Demonstrated knowledge of internal processes within USG and other health sector development partners (e.g., thematic priorities, decision-making mechanisms, and preferred funding channels).
- Experience with global health partnerships and disease-specific initiatives.
- Strong interpersonal communication and written and oral communication skills, and the ability to work with diverse teams.
- Strong teamwork, multi-stakeholder collaboration and management skills.
- Ability to read, analyze, and interpret general business periodicals.
- Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public is required.
- Experience with summarizing and assessing large sets of data and presenting summary briefing material to senior-level staff.
- Proficiency with Microsoft Office, Google, and other standard office systems.
- Ability to travel internationally at least 25% of the time (up to 30%).
- US citizenship required.
- Facility Access (required), and possibility to obtain and maintain a secret security clearance.
- Country-specific experience with programs receiving PEPFAR funding.
- Experience with Country Operational Plans and PEPFAR Oversight and Accountability Review Team (POART) reviews.
- Intermediate to advanced Excel skills.