Description

Vacancy Announcement

Job title:

Operations Manager - National Only

Work Location:

Kailahun District

Department:

Operations

Reports to:

Operations Associate

Line Management

No

Duration of Contract

Twelve (12) Months with possibility of extension

Application Status

External Advert

Organisation Profile

Partners In Health (PIH) is an international health organization relentlessly committed to improving the health of the poor and marginalized. PIH partners with local governments to build local capacity and works closely with impoverished communities to deliver high-quality health care, address the root causes of illness, train providers, advance research, and advocate for global policy change. Our delivered services in the field are based in our partnership with the Governments and Ministries of Health and the support to education, training and mentorship to Health care workers and students is one of our pillars for the Health care system strengthening.

PIH currently has implementation programs in Haiti, Rwanda, Lesotho, Liberia, Malawi, Peru, Mexico, Russia, Sierra Leone and Navajo Nation. Through our partnership with Harvard Medical School and the Brigham and Women’s Hospital, we support a wide range of programs in dozens of other countries around the world.

Our Work In Sierra Leone:

Partners In Health (PIH) began supporting the government of Sierra Leone in response to the Ebola epidemic in October 2014. Recognizing the large need for continued investments in the health system after Ebola, PIH is committed to long-term health system strengthening in support of the Ministry of Health and Sanitation (MOHS), guided by the same principles as our emergency response and our work around the world: public sector accompaniment, integrated and comprehensive services, social justice, nimbleness and flexibility, partnership, community ownership, and evidence-based interventions. In the aftermath of the epidemic, PIH is committed to supporting the delivery of comprehensive health services in Sierra Leone, from the community level to the health center and to referral hospitals.

Position Overview

PIH-Sierra Leone is further strengthening our partnership with Ministry of Health and Sanitation, to scale our health systems strengthening model across a wider geographical area in Sierra Leone through the Quality Essential Health Systems and Services Support project. This will include expansion of PIH-Sierra Leone into Kailahun district, where we will be supporting multiple health facilities and district medical leadership, as well as conducting community health activities.

The Operations Manager (Kailahun District) will be responsible for managing and overseeing all aspects of operations in Kailahun, including managing PIH’s office and PIH-supported facilities. The Operations Manager will oversee local purchasing, supply chain, warehousing, fleet, travel and transport, local infrastructure work, and internet, as well as act as a liaison with local stakeholders. In addition to supervising operations staff, s/he will oversee staff working on project activities such as construction. S/he will be responsible for the oversight of day-to-day operations, and will capture this work through regular written reports summarizing and analyzing procurement, logistics, and administrative activities.

This role reports to the QEHSSSP Senior Program Manager and the PIH Chief Operations Officer, and will work closely with PIH’s Infrastructure Director, as well as the PIH procurement, supply chain, finance and HR teams.

S/he will be an experienced manager and talented all-rounder with strong leadership skills, relationship management experience, organizational ability, and writing and numeracy skills. S/he should be focused on social justice and be excited about the opportunity to reduce preventable deaths, especially among women and children.

Essential Duties and Responsibilities:

Operations Management

• Ensure that the PIH Sierra Leone operations policies and procedures are known by the Kailahun staff, and implemented at the offices and facilities in Kailahun.
• Ensure all PIH Kailahun operations are in compliance with applicable donor regulations, PIH policies and procedures, and Sierra Leone laws
• On an ongoing basis, oversee the implementation of Kailahun operations, checking that operations are functioning well, including fleet of vehicles, infrastructure, facility support, office management, equipment management, procurement and compliance systems.
• Identify opportunities to further streamline and enhance operational capabilities.
• Under the guidance of the Operations Associate, manage the establishment of the PIH office in Kailahun.
• Under the guidance of the Operations Associate, manage the establishment of the operations systems at the 3 PIH health facilities in Kailahun.
• Liaise with Kailahun district leadership to facilitate operations and resolve issues that arise.
• Represent PIH while liaising with stakeholders such as government ministries, partner NGOs, suppliers, local chiefs, community leaders and others.
• Interact with Kailahun facility stakeholders as well as PIH team members in Kono and Freetown including members of the clinical, finance, HR, IT, monitoring and evaluation and other teams to understand their needs and to ensure smooth operations.
• Report on the status of office and facilities’ operations on a quarterly basis, noting challenges and lessons learned and applied.
• Manage operations budget, looking for ways to streamline and get best value for money.
• Oversee the day-to-day running of the office and facilities, including ensuring adherence to safety regulations.
• Oversee the operations of the warehouse and supply chain, ensuring that procurement procedures are adhered to, and materials are kept in appropriate storage.
• Oversee the logistics of short-term visitors to Kailahun, ensuring that accommodations, travel and meetings are arranged.
• Be responsible for the security of staff, ensuring that proper precautions are in place and contingency plans developed.

  Personnel Management

  • Train, coach and supervise Operations staff including evaluating their performance.
  • Communicate operational expectations and compliance terms regularly to operations team, and to other colleagues as needed.
  • Work with colleagues to establish a good office culture which keeps staff motivated.
  • Disseminate leadership messages to operations staff and accurately capture and communicate staff messages to leadership.
  • Identify opportunities for staff training and professional development to improve staff performance and increase scope of responsibilities

    Prevention of Sexual Exploitation, Abuse and Harassment

    At Partners In Health, we are committed to ensuring that those who benefit from our work- including our patients, families and community members – as well as our staff are treated with dignity and respect and protected from sexual exploitation, abuse and sexual harassment. A range of pre-employment checks will be undertaken in conformity with Partners In Health’s PSEAH policy. Partner In Health will request information from applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during emploment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms their understanding of these recruitment procedures

    Qualifications/Requirements

    • A minimum of three years’ relevant work experience in Operations management
    • A minimum of 1-2 years’ experience supervising multiple employees
      • Experience working in operations for an international NGO with donor-funded projects
      • Bachelor's or Higher Diploma in Operations Management, Business management or similar
      • Highly numerate with strong Excel skills and adequate writing skills
      • Experience working with individuals of various skill sets and cultures.
      • Excellent facilitation, oral and interpersonal communication, and presentation skills including excellent writing skills.
      • Excellent planning and prioritization skills as well as creative problem-solving and analytical skills.
      • Strong project management and time management skills; highly organized and detail-oriented.
      • Sound judgment, a high degree of professionalism, and the ability to maintain confidentiality
      • Proactive and solution-orientated, able to use initiative and work independently
      • Ability to work with patience, humility, and a sense of humor.
      • Commitment to health and social justice.
      • Ability to live in Kailahun and travel within the district

        Social Justice

        We are a global health and social justice organization that responds to the moral imperative to provide high-quality health care globally to those who need it most. We strive to ease suffering by placing patients at the center of all care, bringing the benefits of modern medicine to all.

        Method of application

        Interested candidates are required to apply through our website: www.pih.org/employment. In your application, please ensure to include names, addresses, email addresses and telephone numbers of three (3) referees not later than 12:00pm GMT (Midnight) on Wednesday 10th April 2024