Operations Associate
Location: Bridgetown, Barbados
The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.
About this position
We are looking for a dynamic and innovative Operations Associate. In this role, you will work closely with Sector and Fiduciary Specialists in the design and execution of the Bankโs operations and support the Country Office in Barbados in discharging its main responsibilities. These are: a) work closely with public and private sector institutions, as well as with civil society and academia, to identify country development needs; b) develop, implement, and monitor the Bankโs Country Strategy; and c) oversee the delivery of country and regional, public and private, operational programs.
What youโll do:
Working under the limited supervision of the Chief of Operations, you will:
Project Planning and Design
Participate in the design of operations supporting the preparation of project documentas and monitoring project approval timelines. Prepare drafts of project profiles and operational plans for technical cooperation projects. Provide input into the institutional capacity and risk analyses, preparation of project budgets, results frameworks and the development of fiduciary plans for execution.Project Execution and Monitoring
Provide technical support on the application of Bank operational policies and processes throughout the project execution and preparation of annual operating and execution plans, procurement plans, disbursement requests and other project documentation. Prepare project supervision plans, monitoring and results reports, and follow up on their recommendations. Review terms of reference, ensuring that project activities are consistent with procurement and annual operating plans; in the review of procurement bidding documents and consultant contracts to ensure conformity with Bank policies; in verifying compliance of products and services with agreed standards, and in the preparation of draft communications to executing agencies accordingly. Provide input to the Sector and Fiduciary Specialists on technical, fiduciary and administration visits of executing agencies, and follow up on recommendations from these visits. Coordinate the organization of project-related missions and workshops. Maintain sector and fiduciary files and systems up to date. Analyze documentation on contractual conditions and processes corresponding actions and requests for contract and program modifications; follow up on pending contractual clauses; and maintain information on these clauses in corresponding Bank systems. Analyze disbursement requests, validating eligibility of expenses; input disbursements and other financial transactions related to projects in the Bankโs systems for supervisorโs validation; and assist in the analysis of budget transfers. Monitor disbursement projections, in close coordination with the Sector and Fiduciary Specialists.Closing of Operations
Collaborate on Project Closure workshops; collect relevant data for the preparation of the Project Completion Report (PCR); and, upon request, follow up on the evaluation recommendations. Provide information for the Office of Evaluation and Oversight (OVE) evaluations at the request of the Chief of Operations.What you'll need
Education: Masterโs degree in business administration, Economics, Finance, Engineering or similar studies. Certification in Project Management is desirable. Experience: At least two (2) years of relevant professional experience, preferably in administration of projects financed by multilateral development institutions or other external donors. Knowledge of national procurement policies, norms or practices and experience in writing reports is a plus. Languages: Fluency in English is required. Proficiency in another Bank language (Spanish, Portuguese, or French) is desirable.Key skills
Learn continuously Collaborate and share knowledge Focus on clients Communicate and influence Innovate and try new thingsRequirements
Citizenship: You are a citizen of Barbados. Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.Type of contract and duration
National staff contract, 36 months initially, renewable upon mutual agreement.What we offer
The IDB group provides benefits that respond to the different needs and moments of an employeeโs life. These benefits include:
Our culture
At the IDB Group we work so everyone brings their best and authentic selves to work, willing to try new approaches without fear, and where they are accountable and rewarded for their actions.
Diversity, Equity, Inclusion and Belonging (DEIB) are at the center of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ+ people, persons with disabilities, Afro-descendants, and Indigenous people to apply.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job interview process. If you are a qualified candidate with a disability, please e-mail us at diversity@iadb.org to request reasonable accommodation to complete this application.
Our Human Resources Team reviews carefully every application.
About the IDB Group
The IDB Group, composed of the Inter-American Development Bank (IDB), IDB Invest, and the IDB Lab offers flexible financing solutions to its member countries to finance economic and social development through lending and grants to public and private entities in Latin America and the Caribbean.
About IDB
The Inter-American Development Bank is devoted to improving lives. Established in 1959, the IDB is a leading source of long-term financing for economic, social, and institutional development in Latin America and the Caribbean. The IDB also conducts cutting-edge research and provides policy advice, technical assistance, and training to public and private sector clients throughout the region.
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Additional Information
External Opening Date: Apr 30, 2024 External Closing Date: May 14, 2024 External Contact Email: hrsc@iadb.org Job Field: Operations