Job description
About UN University (UNU)
The United Nations University (UNU) is an international community of scholars engaged in policy-oriented research, capacity development and dissemination of knowledge, furthering the purposes and principles of the Charter of the United Nations. UNUโs mission is to contribute, through research and capacity building, to efforts to resolve the pressing global problems that are the concern of the United Nations and its Member States.
For the past four decades, United Nations University (UNU) has been a go-to think tank for impartial research on human survival, conflict prevention, sustainable development and welfare. With more than 400 researchers in 12 countries, UNUโs work spans the 17 Sustainable Development Goals, generating policy-relevant knowledge to effect positive global change. UNU maintains more than 200 collaborations with UN agencies and leading universities and research institutions across the globe.
About Office/Institute
The UNU Human Resources Office (HR-KL), as part of UNU Centre Administration, serves UNUโs Institutes and Offices in 16 locations around the world in the provision of human resources services. This includes HR policy and strategy, as well as business processes and systems and a core set of transactions in HR, including contract administration and global payroll. HR-KL is led by the Chief of Human Resources, who reports to the Director of Administration in Tokyo.
Responsibilities
- Provides support to recruitment processes by posting vacancy announcements, organization of interviews and panels, collecting & filing required documents, drafting minutes/reports.
- Supports the onboarding and separation process.
- Provides support for the UNU mentorship programme and ensure effective communication and documentation.
- Assists in organizing HR training and meetings including notetaking.
- Supports on building HR knowledge library.
- Supports on building HR Standard Operating Procedures (SOP)s.
- Assists in tracking and monitoring mandatory training and ensuring timely filing of the certificates.
- Supports the HR team in achieving overall departmental objectives.
- Gathers, organizes, and updates relevant HR resources for easy accessibility.
- Promotes knowledge-sharing within the HR team.
- Undertakes other tasks of a similar nature as requested.
Competencies
Values:
- Inclusion โ take action to create an environment of dignity and respect for all, regardless of age, culture, disability, ethnicity, gender, gender identity, gender expression, geography, grade, language, nationality, racial identity, religion, sex, sex characteristics, sexual orientation, social origin or any other aspect of identity
- Integrity โ act ethically, demonstrating the standards of conduct of the United Nations and taking prompt action in case of witnessing unprofessional or unethical behaviour, or any other breach of UN standards
- Humility โ demonstrate self-awareness and willingness to learn from others
- Humanity โ act according to the purposes of the United Nations: peace, dignity and equality on a healthy planet
Behaviours:
- Connect and collaborate โ build positive relationships with others to advance the work of the United Nations and work coherently as One UN
- Analyse and plan โ seek out and use data from a wide range of sources to understand problems, inform decision-making, propose evidence-based solutions and plan action
- Deliver results with positive impact โ hold oneself and others accountable for delivering results and making a positive difference to the people and causes that the United Nations serves
- Learn and develop โ pursue own learning and development and contribute to the learning and development of others
- Adapt and innovate โ demonstrate flexibility, agility and the ability to think and act in novel ways
Qualifications
1) Education and certification
- University studies in one of the following disciplines: Human Resources, Business Administration or other relevant subjects is required.
2) Required skills and experience
Excellent communication skills.Excellent administrative and organizational skills and ability to meet deadlines.Ability to collaborate and work with the team.Ability to work with MS Office Suite (MS Word MS Excel, MS PowerPoint, etc.)Creative thinking abilities.Detail-oriented.3) Language Requirements
Excellent communication skills (written and oral) in English are required. Working knowledge of another UN language is an advantage.Duration
The duration of the online internship is 3 months.
Stipend
Interns who are not in receipt of financial support from other sources such as universities or other institutions will receive a stipend from UNU to partially subsidize their basic living costs for the duration of the internship.
The monthly amount of the stipend will be determined for each duty station based on the stipend rates in effect. The stipend will be paid on a monthly basis including online internship and part-time internship arrangements are prorated accordingly.
Expected start date.
15 April 2024.
How to Apply
To apply to UNU, you will not need an account. Instead, we ask that you:
Apply via the apply link; fill out the UNU P11 Form (please avoid using similar forms provided by other United Nations organisations);provide a motivation statement (in the P11 form); andanswer a few questions that are tailored to the position.You may wish to refer to the UN Values and Behaviours Framework for more information.
Application Deadline
20 March 2024.
Assessment
Evaluation of qualified candidates may include a desk review and/or a competency-based interview, background checks and references.
Special notice
UNU does not sponsor a working visa for this position.
Consultants do not hold international civil servant status nor are they considered a โstaff memberโ as defined in the United Nations Staff Rules and Regulations.
UNU is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities to apply. Applications from developing countries, and from women are strongly encouraged.
UNU has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNU, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
If you have supervisory function you need to have awareness on gender related issues.
Information about UNU rosters
UNU reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNU.
Scam warning
UNU does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.
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