Requisition ID 33821 Office Country United Kingdom Office City London Division Information Technology Contract Type Short Term Contract Length 12 months Posting End Date
Purpose of Job
The Officer is responsible for co-ordinating off-site storage activities and assisting information managers in the effective management of the Bankโs information assets.
Accountabilities & Responsibilties
Provide information management support to the Team as required: index documents, files and folders in the EBRD Records System for easy retrieval; file records and organise the transfer to off-site storage to optimise space used at HQ; and when required assists with disposition of records and the preservation of long term and historical records
Manage off-site storage activities to ensure smooth management and retrieval of EBRD records stored off-site: prepare transfer of shipments to and from off-site storage make arrangements for internal deliveries and deal with any problems; check the monthly invoices; run reports from the online system; and attend meetings with the off-site storage company
This job description is not limited to the responsibilities listed and the incumbent may be requested to perform other relevant duties as required by business needs.
Knowledge, Skills, Experience & Qualifications
โข University degree or experience in Records/Archives/Information Management, preferably in a multi-cultural organisation
โข Very good knowledge and experience of electronic records and document management systems
โข Very good communications skills - ability to communicate appropriate and concise information, in written and verbal formats; pleasant and efficient telephone manner; strong customer orientation
โข Very good interpersonal skills - able to understand, respect and respond appropriately using tact, patience and diplomacy to other peopleโs behaviour and concerns in a multicultural environment; ability to handle confidential and sensitive issues with discretion
โข Good understanding of the specific nature of the Bank and its culture, and ability to build effective working relationships across departments within the Bank
โข Excellent team player
โข High degree of accuracy and attention to detail essential
โข Excellent planning, organisational and analytical skills; ability to prioritise and show initiative
โข Ability to work under pressure and meet deadlines
โข Ability to work independently, to tackle issues and propose practical solutions
โข Willingness to work overtime as and when required
โข Fluent English, both written and oral. Knowledge of another European Language (e.g. French, German, Russian) useful, but not essential
What is it like to work at the EBRD?
Our agile and innovative approach is what makes life at the EBRD a unique experience! You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.
The EBRD environment provides you with:
- Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
- A working culture that embraces inclusion and celebrates diversity;
- An environment that places sustainability, equality and digital transformation at the heart of what we do.
Diversity is one of the Bankโs core values which are at the heart of everything it does. A diverse workforce with the right knowledge and skills enables connection with our clients, brings pioneering ideas, energy and innovation. The EBRD staff is characterised by its rich diversity of nationalities, cultures and opinions and we aim to sustain and build on this strength. As such, the EBRD seeks to ensure that everyone is treated with respect and given equal opportunities and works in an inclusive environment. The EBRD encourages all qualified candidates who are nationals of the EBRD member countries to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. As an inclusive employer, we promote flexible working and expecting our employee to attend the office 50% of their working time.