Desired start date: September 14th 2021**
Duration of the mission: **6 months renewable
Location: Maiduguri, Nigeria.
ABOUT THE MISSION
Nigeria has been going through an acute political and military crisis for years, which has affected millions of lives. Solidarités International (SI) has been answering the needs of displaced populations, as well as host communities in the Borno State for 4 years.
The targeted areas of intervention are WASH, shelter, logistics, food security and livelihood.
7 programs are currently running:
- Multi-sectorial project over 3 years in Monguno, Ngala, Askira/Uba and Hawul
- Logistic Platform project in Monguno
- Emergency WASH and Shelter response on all 4 Borno bases
- Emergency WASH in Health in Maiduguri and Monguno
- Emergency WASH in Maiduguri, Monguno and Dikwa
- WASH response for vulnerable IDPs and host communities in Dikwa
- Emergency WASH response for new onset manmade disaster in Ngala
More than 220 people (approx. 200 Nigerian staff and 20 international staff) run the SI Nigeria mission today operating from 5 different locations:
- Liaison office: Abuja.
- Coordination office: Maiduguri.
- Operational bases: Maiduguri, Monguno, NGala and Dikwa.
The mission has a forecasted budget of more than EUR 8M. Europaid, ECHO, OFDA, CDC and the UN (NHF, WFP) currently fund it.
This mission has potential to continue developing relevant and mandate-based interventions to cover the needs in the area and to ensure humanitarian impact.
To learn more about what we do in Nigeria, please click here.
You’ll join one of the last humanitarian actors still operating in the area – thus remaining faithful to its mission: taking aid further.
ABOUT THE JOB
WHY WE NEED YOU
As Regional Admin Manager you will implement and supervise all administrative operations of remote bases, Monguno Dikwa and Ngala base.
Your objective, as a Regional Admin Manager, will thus be to:
- Organize and oversee the administrative support provided to programs
- Enforce SI’s processes.
It thus involves a lot of remote management, as well as regular visits to the bases when relevant and allowed.
Please note that this is an expatriate position.
WHAT YOU WILL DO
You will manage the bases’ administrative teams. To successfully complete your mission, you will:
- Supervise classic HR / administrative tasks
This include working on the following: onboarding, briefings, recruitment processes, contracts, training plans, disciplinary measures, taxes, compensation and social policies, representation and consultation bodies / conflict management, cost of living.
- Team management
HR needs assessment, resource allocations, staff training and evaluation, activity planning and monitoring.
- Supervise the cash-flow/bookkeeping activities
Cash-flow management, funds transfers and monitoring, forecasts, safes security, expenditures validation and follow-up, bank books monitoring, monthly closings review and integration of the accounting, accounting files verification.
- Supervise the budgetary / financial monitoring:
Allocation boards, BFUs updates and proactive analysis, functioning costs monitoring, respect of procedures, support the admin co (financial reports, budgets, audits).
- Supervise the administrative management of the bases
Contract review, premises selection, insurance locations, claims and contracts monitoring.
- Carry reporting & communication activities
Relationships with authorities, communication with the coordination.
For the 2-3 first months, you will focus on:
- Work on the capacity building of the admin assistants and cashiers
- Elaborate the training Plan for DKW/NGL/MGN
- Elaborate the induction Plan for DKW/NGL/MGN
- Support to the new admin manager for Monguno base
- You’ll be part of the support services team, which includes a finance department, an HR department and a logistics department. The team has been working together for a while now and has find its pace.
- You’ll also work on a regular basis with the program team, which is led by a DCDP, and is made of a Cholera task service, an FSL department, a WASH department, a MEAL department, a Grants management department.
- You’ll be under the direct management of the Regional Field coordinator and under functional management of the Financial and HR Coordinators.
Main skills needed
- **1 year of experience on a similar position
- Financial and accounting skills are a must
- Mastering the MS Office pack
- Excellent analytical skills
- Excellent communication skills (clarity ; oral and written)
- High sense of responsibility and transparency
- Good understanding of general logistics management
- High level of fluency in English
SI WILL OFFER YOU
Salary : According to experience, starting from EUR 2420 gross per month (EUR 2200 base salary + 10% annual leave allowance paid monthly)
Monthly Per Diem: USD 600
SI covers accommodation costs and travel expenses between the expatriate's country of residence and the mission.
- 1 break of 7 working days every 3 months + USD 850 allowance (for each break).
- 1 day off per worked month.
Possibility to spend a weekend to Abuja every 6 weeks, on demand, and if allowed by context. Ticket paid by SI.
These days off, as well as the breaks, are not deducted from the paid leaves that are paid every months with your salary: they are offered by SI.
Social and medical cover:
Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.
Living conditions are quite good in Maiduguri, despite the security restrictions. The regional admin manager lives in SI’s compound – guest house (GH) with the other international staff. He/she has private room and shares the bathroom and the kitchen. The GH is next to the office and located in a residential area.
Electricity is available at the office and at the GH (except a small period during the night), communication and internet are available, either on the SI provided network or the 4G network. All essential goods (food, hygiene etc..) can be bought locally in the small shops around the office, or in the pre-validated supermarket. There is a dense social life in Maiduguri, and visits to other NGOs are possible, as well as some pre-validated places.
Living conditions are obviously more difficult in remote field locations, only accessible by helicopters, but minimum standards are ensured (electricity, Internet access, etc..)
The constraints related to security do exist, but they are bearable, as they allow personal activities. However, please note that the security constraints are more important when it comes to field deployments outside Maiduguri: stricter rules have to apply.