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Qualifications
1.ย ย ย ย ย ย ย Purpose of consultancy
The purpose of this consultancy is to conduct a comprehensive diagnostic assessment of the JFDA entire ethical and integrity framework. By systematically mapping and evaluating all relevant policies, procedures, and practices (such as Code of Conduct, Ethical workplace policies, anticorruption and misuse of authority policies), the consultancy will determine their compliance with national laws and alignment with international best practices.
2.ย ย ย ย ย ย ย ย ย Backgroundย ย
As an ongoing effort to enhance service delivery JFDA is undertaking reforms to strengthen an ethical, safe, and accountable public health system. Current policies through a comprehensive review and assessment.
The goal is to produce a clear analysis of existing gaps, risks, and inconsistencies, culminating in a prioritized and actionable remediation plan designed to strengthen governance, enhance accountability, and bolster public trust in the health sector
Overall project objective:
Map and assess current policies and procedures of ethical workplace, code of conduct and any relevant documents available at JFDA.
3.ย ย ย ย ย ย ย Work to be performed
Specific Objectives:
1. Mapping and Assessment: Map and assess all relevant policies, procedures, and practices in JFDA and affiliated entities for relevance, effectiveness, and coherence.
2. Evaluate Compliance and Analyse Alignment: Systematically assess the mapped policies, procedures and practices for compliance with national laws and regulations and analyze the documents for alignment with relevant international standards and best practices in public health governance.
3. Identify Gaps and Inconsistencies: To identify any functional gaps, internal inconsistencies, ambiguities, and areas of potential risk within the current mapped documents.
Scope of Work
Output 1: Mapping and Assessment
Deliverable 1.1 Conduct an inception meeting with the JFDA to confirm the precise scope, methodology, and list of documents for review.
Deliverable 1.2 Compile a policy inventory and document flow (laws, regulations, internal circulars, HR manuals, facility procedures).
Deliverable 1.3 Assess clarity, usability, enforcement pathways, and accessibility (including language).
Deliverable 1.4 Identify gaps on: conflict of interest, gifts/hospitality, secondary employment, political activity, digital conduct/social media, anti-corruption, procurement ethics, grievance and whistleblowing, safeguarding/SEAH, workplace harassment/bullying, non-discrimination, child protection (where relevant), privacy/data protection, incident reporting/case management.
Output 2: Evaluate Compliance
Deliverable 2.1 Determine the extent to which existing JFDA-mapped policies, procedures, and practices comply with national laws and regulations and civil service requirements.
Deliverable 2.2 Assess alignment with international standards and good practice in public-sector ethics and public health governance (e.g., UNCAC, WHO/UN safeguarding and PSEAH standards, IHR (2005, as amended), OECD Public Integrity Recommendation, ISO guidance on compliance/whistleblowing).
Deliverable 2.3 Produce a clause-level compliance and alignment matrix with prioritized corrective actions.
Output 3: Identify Gaps and Inconsistencies
Deliverable 3.1 Detect functional gaps, internal inconsistencies, ambiguities, and risk areas across mapped JFDA policies, procedures, and practices.
Deliverable 3.2 Produce a prioritized, actionable remediation plan (quick wins vs. structural fixes).
Deliverables Key Contents/Notes
Output 1 - Mapping & Assessment
Deliverable
Key contents / notes
Inception Note & Workplan
Scope, methodology, roles, timeline, risks, document request list
Policy Inventory Register & Document Flow & Ownership Map
Master list (laws/regs/circulars/HR manuals/SOPs), owner, version/date, status, applicability, language, access path, last review, Policy lifecycle, escalation/reporting pathways
Clarity/Usability & Accessibility Review
Findings by document; readability & availability checks; quick fixes, clarity, usability, enforcement, accessibility
Thematic Gap Matrix (by domain)
Domains: CoI, gifts, secondary jobs, political activity, digital conduct, anti-corruption, procurement ethics, grievance/whistleblowing, SEAH, harassment, non-discrimination, child protection (if relevant), privacy/data, incident reporting/CM; fields: current clause, gap, risk, priority, owner, fix
Output 2 - Evaluate Compliance
Deliverable
Key contents / notes
National Compliance Checklist
Clause-level map vs. national laws, civil service code, sector regulations
International Standards Crosswalk
Mapping vs. UNCAC, WHO/UN safeguarding & PSEAH, IHR (2005, as amended), OECD Public Integrity Rec., ISO 37301/37002
Consolidated Compliance & Alignment Matrix
Requirement, current JFDA clause(s), gap, risk, corrective action, owner, effort, timeframe, dependency
Legal/Policy Issues Log
Items needing legal interpretation or high-level policy decision
Compliance Findings Brief
Major gaps, legal exposure, quick amendments not needing legislation; 90-day action shortlist
Output 3 - Identify Gaps & Inconsistencies
Deliverable
Key contents / notes