Media & Communication Manager

BACKGROUND

Plan International is an independent development and humanitarian organization that advances children’s rights and equality for girls. In Indonesia, Plan International operates since 1969, and in 2017 Yayasan Plan International Indonesia (YPII) was established as a national entity of Plan International in Indonesia. YPII is currently implementing its Country Strategy 5 (CS 5) covering the fiscal year 2023 to 2027, where the country’s purpose is in line with the global Plan International’s Purpose “to advance children’s rights and equality for girls”. Our ambition is to enable at least 1 million girls and young women to learn (gain skills for work), lead (empower to take action on issues that matter to them), decide (have control over their own lives and bodies), and thrive (grow healthy and protected from violence). It means that we will take action to identify and facilitate the removal of obstacles that prevent children, especially girls, and young women from enjoying their rights and participating fully in Indonesian society. This goal will be achieved by implementing quality programmes and projects as well as influencing decision-makers and key stakeholders to make the required changes.

ROLE PURPOSE

Media and Communication Manager is responsible for the publication and dissemination of all communication materials published by Yayasan Plan International Indonesia. The job holder is expected to contribute significantly to ensure recognition and trust towards of Plan Indonesia’s works and brand as a leading organization for child rights and equality for girls. This includes responsibilities to increase positive trend of brand awareness within targeted market and demography of local fundraising; and recognition of Plan Indonesia's impact of works and best practices among key stakeholders (national and sub national government, donors).

She / he will provide strategic and technical leadership to internal communications team in 1) developing high quality communications products including best practices and stories suitable for targeted stakeholders; 2) developing sufficient storage and access to communications products in Plan Indonesia system in collaboration with knowledge management unit 3) disseminating communications products through effective channels so they can meaningfully reach program influencing key stakeholders (government, donors, partners, children, adolescent and youth participants)

She/he is also required to ensure compliance of communications products to brand protocols and sign-off procedures, also to monitor the effectiveness of publications. She will work closely with managers in other units to ensure effective delivery of the publications, also works closely with People and Culture team to implement internal communication activities involving internal staff. S/he will also contribute to regional and global communications initiatives when needed.

DIMENSIONS OF ROLE

• Job holder reports to Influencing Director and will be part of Country Management Team
• Job holder will have an authority to develop communication team, develop partnership and hire consultants / vendors
• Job holder will be the budget holder of media and communications unit with certain level of authority in managing the budget using SAP or YODA system
• Job role includes project management: annual planning and budget, oversight of implementation and expenses, report development
• Contribution to internal communication within country office
• Contribute to communication activities and agenda of Plan International Asia Pacific Hub and Global Hub

  ACCOUNTABILITIES

  Communication

  • Contribute to increased recognition and trust of stakeholders toward Plan Indonesia works and brand as a leading organization on child rights and equality for girls

  • Good quality of information, education and communication (IEC) products suitable for targeted audiences

  • Compliance of all communication products to global and country brand guidelines and communications protocol

  • Reviewing and provide approval to communications products, ToR, reports developed by communications team, etc.

  • Ensure development of regular stories in any form (articles, photos, video, social media contents) and press release about the impact of Plan Indonesia works to targeted audiences

    Management and operation function

    • Availability of communication annual plan and budget

      📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

      ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

    • Ensure efficient budget spending, monitoring and budget modification in the financial system (SAP)

    • Communication reports are developed quarterly and annually

    • Contribute to organisational management standard from the aspect of communications

    • Leading communication team effectively (coordinate, delegate, monitor, interim annual appraisal, coach, motivate)

    • Provide training and strategic advices for other department on strategic communication including quality assurance of IEC materials, communication-related vendor selection, and outreach event concept, etc

    • One of focal points for communication in emergency

    • Coordinate with other Managers for Communications related function such as proposal development, MERKM data gathering and contribution, content development, etc.

      Safeguarding (PSHEA)

      • Ensuring YPII Safeguarding principles and standards are applied in every process of planning, making risk analysis of mitigation, implementation, documentation, monitoring, evaluation, and reporting on every influencing agenda, including those related to information media and publications that are directly supervised.

      • Visible and Commited Leadership to building professionalism, a culture of protection, prevention of violence originating from the behavior of supervised staff and partners, and conducting regular evaluations through Annual Appraisals related to safeguarding for supervised staff.

      • Ensure that every implementation partner, vendor/consultant, and project stakeholder under supervision has received safeguarding induction/training and signed an agreement to implement and comply with the Safeguarding policy

      • Conduct regular evaluated and supervised safeguarding implementation in every influencing initiation, including in the production of information media and publications with staff, children, and program participants involved in a participatory way.

      • Ensure supervised staff completed Safeguarding face-to-face induction and/or training and refresher and through the Plan Academy platform and carry out timely recertification

        KEY RELATIONSHIP

        Internal Contact:

        YPII Staffs:

        • All Manager and Lead within Influencing team
        • Program Managers, Area Programme Manager, PIA Managers
        • Safeguarding Child Protection and GESI Team
        • Business Development Manager and MERKM Team
          • Finance Manager / Coordinator, People and Culture Manager, IT Manager, Logistic and Procurement Manager
          • Managers within Resource Mobilisation Team
          • Emergency Response Manager