Generic responsibilities
Ensure adherence to NRC policies, handbooks, guidelines, SOPโs, and donor requirements. Regular field visits for logistics compliance spot check and to provide necessary training. Ensure that transparency and accountability are always met within NRC procurement procedures and within logistic procedures. Lead the logistics team in ensuring quality support to project implementation analysing all logistical supports and data, monitoring all support functions and preparing appropriate reports for same. Conduct and follow up daily operational logistics activities.ย Support the administration of resources so that deliverables are achieved within set budgets, timelines, and standards. Prepare and develop logistic reports as required by Area office and Country Office. Support in development of SOPs as requested. Ensure proper filing of all support documents according to Securing Supporting Documentation (SSD) SOP Support line managers with logistics procedures and provide support with training related to logistics. Promote and share ideas for improvement of the logistic function.ย Coordinate and implement NRCโs systems and procedures for market analyses.Specific Responsibilitiesย
Fleet Management
Ensure proper fleet management and vehicle utilization at the Area office, and ensure adherence to the Movement SOP Filing of all vehicle records and reports, and preparing requisitions for fueling, repair & maintenance for vehicles and on a need basis. Closely monitor fueling of vehicles and provide monthly fuel analysis and consumption report for payment if requested by the line manager. Ensure that vehicles are equipped with necessary documents and equipment. Ensure safe and efficient transport of staff and materials/goods. Ensure timely reporting of eventualities like accidents and breakdowns. Conduct the Vehicle maintenance and services on a routine basis.Asset Management
Update assets register in compliance with Logistics Handbook by supervising Logistics staff assigned for asset and stock management.ย Ensure all paperwork against each asset item has been updated and placed in the file.ย Liaison with the Country office to ensure that the assets have been managed in compliance with rules. Reconciliation of Area office assets with asset register and timely reporting in case of any discrepancy or changes requiredย Conduct and facilitate physical verification of assets in coordination with the Finance department.ยStock Management
Ensure that the Area Office stock has been managed in compliance to Logistics Handbook and SOP of NRC Sudan. Ensure all stock items have been recorded timely and necessary paperwork shall be completed against each inward or outward transaction of stock items. Ensure each stock item has a stock card which shall be updated against each transaction. Generate and share updated stock report of Gadarif Field office at the end of each month and for onward sharing with Finance and Program on need basis. Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behaviour of each item. Conduct and facilitate physical verification of stock in coordination with the Finance department.ยย Professional competenciesย
These are skills, knowledge and experience that are important for effective performance.ย
Genericย professional competencies for this position:
Minimum 4 years of experience of logistics and supply chain in humanitarian sector Bachelorโs degree in supply chain management or a relevant degreeย Previous experience of working in complex and volatile contexts. Local context knowledge of private & public services network Sufficient in English and Arabic language proficiency in both written and verbal.ย
Context related skills, knowledge, and experienceย (shall be adapted to the specific position):ยExperience from humanitarian sector or other relevant background
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Behavioural competencies
Handling insecure environment Planning and delivering results Empowering and building trust Communicating with impact and respect The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.ย Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.ย At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.ย Together, we save lives and rebuild futures. Safeguarding is central to NRCโs work. We expect all employees to:ย โข treat everyone with respect and dignityย โข contribute to building a safe environment for allย โข never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)ย โข always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH