The purpose of a Logistic assistant is to assist in the day-to-day implementation of the logistic functionโs responsibilities.ย ย
Generic responsibilities
Adhere to NRC policies, handbooks, guidelines, and donor requirements Assist with the implementation of the logistic functionโs portfolio according to Plan of Action Provide logistic administration and basic support ย Prepare and develop status reports as required by management Ensure proper filing of all support documents Assist in the planning and delivery of logistic activity Maintain logistic records, suppliers and equipment Promote and share ideas for improvement of the logistic function Perform other duties, as assigned by Line Managerย
Specific responsibilitiesย
General management of fleet (vehicles & generators)
Ensure that all vehicles are safe and road-worthy and have proper vehicle documentation as per the govt. rules Schedule vehicles are used to meet programmatic and operational needs Manage driversโ hours and schedules ensuring smooth operation of the fleet Continuous tracking of vehicle and generator log-sheets Ensure proper fuel management by tracking down the consumption asset per asset and by preparing order in advance to avoid shortages. Conduct the Vehicle & Gens Maintenance Services on the routine basses.Stock Management
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Ensure that the Area Office stock has been managed in compliance to Logistics Handbook and SOP of NRC Sudan. Ensure all stock items have been recorded timely and necessary paperwork shall be completed against each inward or outward transaction of stock items. Ensure each stock item has a stock card which shall be updated against each transaction. Generate and share updated stock report of Gadarif Field office at the end of each month and for onward sharing with Finance and Program on need basis. Ensure that stock of AO office supplies and stationery and other consumable items like printer toners have been timely replenished and buffer stock has always been maintained keeping in view consumption behaviour of each item. Conduct and facilitate physical verification of stock in coordination with the Finance departmentProcurement procedures-support only and no direct involvement as per duties segregation policy
Office duties
Preparing of lists of items required for the office and liaising between the suppliers and management as required Delivering/collecting documentation at various officesย Assets management support and update of the register and inventory items Store reports and support of the monthly stock report preparation Physical stores control, stock and bin cards managements Daily labor planning and guidanceCritical interfaces
Financeย section Programme sectionย Professional competenciesย
Generic professional competencies:
Basic experience fromย working as a logistic assistant in a humanitarian/recovery context Previous experience from working in complex and volatile contexts Documented results related to the positionโs responsibilitiesContext related skills, knowledge and experience:ย
Bachelorโs degree in Logistics and Supply Chain Management or related disciplines 1-2 yearsโ work experience as a Logistic Assistant or similar role Fluent in oral and written English and Arabic Ability to meet deadlines Achievement of set benchmarks and objectives Ability to communicateย effectively and proactivelyยBehavioural competenciesย
Handling complex and insecure environment Planning and delivering results Empowering and building trust Communicating with impact and respect The Norwegian Refugee Council (NRC) is a global humanitarian organisation helping people forced to flee.ย Join us in assisting millions of people in areas where others cannot, tackling some of the world's most dangerous and difficult crises. Bring your skills and dedication to an organisation recognised for providing high quality aid and for defending the rights of refugees and internally displaced people.ย At NRC, we give responsibility to employees at all levels and foster professional growth and innovative teams. You can expect a supportive culture and an open dialogue with management. We are committed to diversity, equity and inclusion.ย Together, we save lives and rebuild futures. Safeguarding is central to NRCโs work. We expect all employees to:ย โข treat everyone with respect and dignityย โข contribute to building a safe environment for allย โข never engage in any form of exploitation, harassment and specifically sexual exploitation, abuse and sexual harassment (SEAH)ย โข always report. NRC has a zero-tolerance approach to inaction against exploitation, abuse and SEAH