Legal Department – IDB Invest General Administrative Consultant

Legal Department – IDB Invest General Administrative Consultant

Location:

The IDB Group is a community of diverse, versatile, and passionate people who come together on a journey to improve lives in Latin America and the Caribbean. Our people find purpose and do what they love in an inclusive, collaborative, agile, and rewarding environment.

About this position

We are looking for a motivated and proactive professional administrative analyst. As Administrative Analyst you will carry-out a range of support activities within the Legal Department which contribute to an effective office workflow and organization.

You will work in the Front Office part of the Legal department. Our Legal Department advises Management, the Board of Executive Directors, and the Board of Governors on all legal matters relating to IDB Invest. As part of its functions, the Legal Department provides a full range of legal support to Non-Sovereign Guaranteed (NSG) operations throughout the entire transaction cycle, including origination, portfolio management, and workouts, as well as the development of new products. We also provide legal advice on all institutional and financial matters for IDB Invest, including governance, financial management, institutional integrity, and administration of human resources.

What you’ll do:

• The Administrative Analyst will support and serve as point of reference for administrative functions, as well as research, translations, office facilities, event management, information technology systems, and travel. Specific position responsibilities include:
• Execute day-to-day administrative and support functions and coordinates general office administration, ensuring proper logistics, prioritization of support activities and resources, in alignment with IDB Invest policies and practices, to standardize and contribute to an effective office workflow.
• Support the Resource Planning & Administration Officer in budget monitoring, expenses, and contracts, while conducting routine budget and financial transactions such as expense statements, reimbursements, petty cash, preparation of purchase orders, as well as process vouchers and p-card payments.
• Support with the implementation of departmental initiatives related to process improvement, change management activities, knowledge management initiatives and technology enhancements projects.
• Provide guidance to team members and more junior staff on the appropriate interpretation of administrative policies and procedures, including corporate and project procurement procedures, policies, and systems.
• Provide support in relation to travel management, including tasks such as creating travel authorizations and reimbursements of expenses, preparation of non-objection emails and mission travel announcements
• Organize, classify, and register electronic and physical files and records of project related and institutional documents for the department in accordance with IDB Invest Records Management Directive and Access to Information Policy.
• Collaborate with the internal on-boarding and off-boarding process for staff and consultants within the Department.
• Research information, collect data, gather input to independently prepare documents, create presentations, graphs, spreadsheets, and generate reports, in a periodic basis and/or upon request.
• Assist with communications such as transcribing, formatting, proofreading, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for reports and other documentation.
• Identify and recommend process improvement opportunities in the administrative area to improve the efficiency of team support and undertake actions to enhance service delivery.

  What you'll need

  • Education: Bachelor’s in business administration or related fields.
  • Experience: You have at least 2+ years of relevant professional experience as administrative of legal operations
  • Languages: Proficiency in Spanish and English, spoken and written, is required. Additional knowledge of French and Portuguese is preferable.

    Key skills:

    • Learn continuously.
    • Collaborate and share knowledge.
    • Results-oriented and problem-solving skills.
    • Communicate and influence.
    • Organizational Skills.
    • Attention to detail.
    • Experience in the use of Enterprise Resource Planning (ERP) such as SAP or PeopleSoft Financials is desirable. Knowledge of SharePoint and Power Bi is a plus.

      Requirements:

      • Citizenship: You are a citizen of one of our 48-member countries.
      • Consanguinity: You have no family members (up to the fourth degree of consanguinity and second degree of affinity, including spouse) working at the IDB, IDB Invest, or IDB Lab.

        Type of contract and duration:

        • Type of contract: Consultant full time.
        • Length of contract: 19 months.
        • Work Location: Washington, DC.

          What we offer

          The IDB group provides benefits that respond to the different needs and moments of an employee’s life. These benefits include:

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