Location: Sanaa and Aden, Yemen
Contract: Fixed-term contract at 100%
Duration: 6 months with possible extension
Deadline to apply: 21.07.2023
Starting date: ASAP
I. PLACE IN THE ORGANISATION
The Intersectional Procurement Manager (IPM) is part of MSF Strategic Procurement Program (MSPP) team of MSF International. As such, the IPM is guided on his work by MSPP processes and tools and supported by MSPP advisors.
The IPM collaborates closely with the persons responsible of coordinating the procurement /contracting of goods and services for each OC
The IPM is accountable to OCP Supply Coordinator, and he reports functionally to MSPP Intersectional Procurement Advisor.
II. MAIN RESPONSIBILITIES
A. Coordinate the intersectional selection process and hire the service provider for National Staff Health insurance
Expected activities:
Formalizing what each OC is offering today in terms of health policy.Based on the common frame, work with the 4 Medical coordinators and HR Coordinators on the intersectional health coverage that is going to be the base of the joint tender, that is, the scope of service to be contracted.Form a steering committee with representatives of each OC / department concerned (Supply, Medical, HR, Finance, Legal).Prepare and adjust the tender documents if needed, i.e.: scope, letter of invitation, quoting spreadsheets, deadlines, etc.Validate a baseline cost for the service to be contracted.Contact the providers pre-defined/validated by the steering committeeRequest proposals: pre-defined specifications and selection criteria should be validated by the steering committee before inviting the suppliers to tender.Analyse proposals: fill the multi-criteria CBAs, pre-check analysis with the main stakeholders (might want to check with MSPP specialists and Legal on HQs) and present analysis scenari to the SteerCo for approval. Present CBAs with shortlisted provider(s) for validation of the steering committeeCall shortlisted provider(s) for negotiationReceive updated proposalFinal analysis of the contractFollow the contracts signature by provider(s) and OCsReport final selection and results to SteerCo (including savings)Report final selection to main stakeholders, especially to the ones that need to use the contract.Introduce main users to the selected suppliers. Fill and keep all documents updated on SharePoint.B. Do an assessment of possible intersectional collaboration on other procurement categories:
Based on the information (historical spend, budget and forecast) provided by procurement and other focal points of the OCs (Logistic / Supply Coordinators, SCTL, procurement managers, and finance), build a mapping of spend to identify possible procurement priorities (key supplier& categories), and a suggested implementation roadmap.Depending on the result of the above assessment other responsibilities can be added in the future.Out of Scope:
Order placed to Supply CentersTechnical validation of the sources for the Log and med items that required such validation.Transactional activities (order placement, good receipt, invoicing)