INTERN - FINANCE AND ADMINISTRATIVE ASSISTANT [Temporary]

  • Added Date: Monday, 01 August 2022
  • Deadline Date: Monday, 15 August 2022
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Org. Setting and Reporting

The United Nations Human Settlements Programme, UN-Habitat, is the agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all (www.unhabitat.org). UN-Habitat is the coordination center for all questions about urbanization and human settlements within the UN system. UN-Habitat has its global headquarters in Nairobi, Kenya and its regional office for Latin America and the Caribbean in Rio de Janeiro, Brazil. It also has a country workshop in Mexico City.
As part of the work of UN-Habitat, highlight the elaboration of the Report on the state of the cities of the world, the organization of each year of the World Urban Forum, an event in which institutions, organizations and experts on territorial and urban issues participate, and generation of multiple specific programs, such as: Participatory Program for the Improvement of Communities Precarious (PPMBP), National Urban Policy, Planned city extensions, Urban Prosperity Initiative, Low Emission Urban Development Strategies (Urban-LEDS), Academy of Cities and Climate Change, Urban Energy Program, Laboratory of Urban Planning and Design, Global Urban Observatory, Best Practices database, Resilient City Profiles Program (CRPP) Cities and Climate Change (ICCC) Initiative, Global Public Space Program and Urban Youth Fund. The intern will be under the supervision of the UN-Habitat, Mexico City, Regional Office for Latin America and the Caribbean, Administrative and Financial Specialist and the Program Officer.

The United Nations Human Settlements Programme (UN-Habitat), Mexico City, Regional Office for Latin America and the Caribbean internship is for six (6) months.

In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship. The work hours during the internship shall be determined based on individual discussion between the intern and the supervisor(s) taking into consideration the minimum requirements of the Organization and the time difference between the hosting office and the location of the intern.

The Internship is UNPAID and full-time.

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background; the intern's assigned office as well as the internship period.

Under the direct supervision of the Administrative and Financial Specialist and the Program Officer for Mexico and Cuba Office, the intern will:
COORDINATION AND ADMINISTRATIVE SUPPORT:
- Assist in drafting formal communications and support in preparing other communications such as: internal memos, note to files, etc.
- Keep track of correspondences sent and received from internal Units as Legal Office, Procurement Section, Regional Office, among others.
- Provide support in filing of relevant documentation according to internal procedures.
- Perform other related administrative duties, as required.

FINANCIAL SUPPORT:
- Assist in preparing budget revisions and implementation reports.
- Assist in drafting and making financial data analysis and synthetize information for high level management.
- Assist in preparing, filing, and distributing financial official UN documents.
- Financial support in activities such as follow-up of financial reports with donors, review and reconciliation of PO's, review commitments and propose solutions.
- Support in the internal paperwork on for Implementing Partners, including monitoring and update of internal control files.

TRAVEL SUPPORT:
- Assist in the organization of travel plans, support with internal travel arrangements, approvals, and follow up.
- Request the necessary documentation for missions.
- In addition, he/she must perform other tasks related to administration and finance assigned by the supervisor as necessary.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify, and exhibits interest in having two-way communication. Tailors language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing othersโ€™ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client orientation: Considers all those to whom services are provided to be โ€œclientsโ€ and seeks to see things from clientsโ€™ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clientsโ€™ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clientsโ€™ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Applicants must at the time of application meet one of the following requirements:
a. Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
b. Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
c. Have graduated with Bachelor's degree, Masters, PhD or equivalent

Be computer literate in standard software applications.

Have demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter;

Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which include willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of studies:
Business Administration, Accounting, Finance and/or related areas.

No previous experience is necessary. However, experience in the fields of administration and finance will be positively valued.

Previous experience with the United Nations or other International Cooperation Organizations is an asset.

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Project planning skills and knowledge is desirable.

Ability to work under tight deadlines and multitask is required.

Languages

English and French are the working languages of the United Nations Secretariat. For this internship, fluency in oral and written English and Spanish required. Knowledge of another official UN language is desirable.

Assessment

Potential candidates will be contacted by hiring manager directly for further consideration.

Special Notice

Your application for this internship must include:
1. A completed application (Personal History Profile) and Cover Note, through the UN careers Portal. Incomplete applications will not be reviewed.

The Cover Note must include:

- Title of the degree you are currently pursuing
- Graduation Date
- IT skills and programmes you are proficient in
- Explain why you are the best candidate for this specific internship

Explain your interest in the United Nations Internship Programme, ensure to include all past work experience (if any).

2. Proof of enrollment from current University (if not graduated).

3. A copy of degree certificate (if you have already graduated).

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions. Interns will be responsible for ensuring that they have a valid visa, and if required, employment authorization, allowing them to undertake the internship.

Due to a high volume of applications received, ONLY successful candidates will be contacted.

โ€œIn the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship".

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term โ€œsexual exploitationโ€ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term โ€œsexual abuseโ€ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term โ€œsexual harassmentโ€ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetratorโ€™s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on โ€œManualsโ€ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTSโ€™ BANK ACCOUNTS.

This vacancy is archived.

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