Org. Setting and Reporting
The Department of Operational Support (DOS) provides end-to-end operational support, advisory services and other solutions to the operating entities across the Secretariat, including other departments, offices-away-from-headquarters, field missions, and regional commissions.
The internship in the Planning, Design and Construction Section (PDCS) of the Facilities and Commercial Activities Service (FCAS) of the Department of Operational Support is for three to six (3-6) months, depending on the Section's needs.
The role of Facilities Management Service is to examine and report on a wide range of building use, facility management matters, Member State Artwork Gifts and work space accommodations within the United Nations in New York. PDCS continues to monitor the UN complex and update floor plans where necessary. Gift management requires record keeping for over 300 gifts, location placement, document references and condition assessment recording.
The internship is UNPAID and full-time. Interns work five days per week (35 hours, 9:00 AM-5:00 PM, Monday-Friday) under the supervision of the Chief of PDCS and/ or a staff member in the Section to which the intern is assigned. For more information on terms and conditions of UN internship, please visit the UN internet site at https://careers.un.org/lbw/home.aspx?viewtype=IP
Daily responsibilities will depend on the individual's background and needs of assignments within the Section, the interns assigned within the work team, as well as the internship period. Under the general supervision of the Chief, Planning, Design and Construction Section (PDCS) and within delegated authority, the OSAU intern will assist with some of the following duties:
•Assist in reviewing existing floor plans and gift list; measure and survey floors and record changes,
•Assist in updating database changes to records in Excel/AutoCAD and/ or paper records,
•Assist in updating Gift database changes for locations and info with Excel in binders or electronic folders,
•Create a list and organize gifts by floor plans, research files and store in electronic folders.
•Perform other related duties as required.
Communication: Speaks and writes clearly and effectively-Listens to others, correctly interprets messages from others and responds appropriately-Asks questions to clarify, and exhibits interest in having two-way communication-Tailors language, tone, style and format to match the audience-Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals- Solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others- Places team agenda before personal agenda-Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position-Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Technological Awareness: Keeps abreast of available technology-Understands applicability and limitations of technology to the work of the office-Actively seeks to apply technology to appropriate tasks- Shows willingness to learn new technology.
To qualify for an internship by the United Nations Headquarters Internship Programme, the following conditions must be met:
1. Applicants must meet one of the following requirements:(1) Be enrolled in a graduate school programme (second university degree or equivalent, or higher);(2) Be enrolled in the final academic year of a first university degree programme (minimum Bachelor's level or equivalent); or(3) Have graduated with a university degree as defined in (1) and (2) above and, if selected, must commence the internship within one year period of graduation. Preferably in the area of Architect/ Design/ Art History or Facilities Management degree programme in a graduate school (second university degree or higher); or if pursuing their studies in countries where higher education is not divided into undergraduate and graduate stages, have completed at least four years of full-time studies at a university or equivalent institution towards the completion of an Architect/ Design/ Art History or Facilities Management degree.
2. Applicants must be computer literate in standard software applications, including MS Suite (Word, Power Point, Excel). Knowledge of CAFM, Archibus or AutoCad is a plus.
3. Applicants must have a demonstrated keen interest in the work of the United Nations and have a personal commitment to the ideals of the
4. Applicants must have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes willingness to try and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for participation in the programme, although work experience in an Architectural and/or Engineering studio or Facilities Management is an advantage.Languages
English and French are the working languages of the United Nations Secretariat. For the positions advertised, fluency in English is required. Knowledge of another official United Nations language is an advantage.
Potential candidates will be contacted by the Hiring Manager directly for further consideration.Special Notice
A completed online application (Cover Note and Personal History Profile) is required Incomplete applications will not be reviewed.
The Cover Note must include:
•Title of degree you are currently pursuing
•Graduation date from your current program
•List of IT skills and programmes you are proficient in
•List your top three areas of interest/department preferences
•Explain why you are the best candidate
•Explain your interest in the UN Internship Programme In your Personal History Profile, be sure to include all past work experiences (if any), skills, and three references. Due to a high volume of applications received, ONLY successful candidates will be contacted.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.