INTERN - ADMINISTRATION [Temporary]

  • Added Date: Wednesday, 07 September 2022
  • Deadline Date: Thursday, 06 October 2022
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Org. Setting and Reporting

The UN Resident Coordinator leads the UN Country Team in China, including all the UN entities present in China. The purpose of the Resident Coordinators System (RCS) is to bring together different UN agencies to improve the efficiency and effectiveness of operational activities at the country level, helping the UN to be a more relevant and reliable partner for governments, notably by establishing and strengthening these partnerships for the achievement of the Sustainable Development Goals (SDGs).

The UN Resident Coordinators Office (RCO) supports the roles and functions of the UN Resident Coordinator and UN Country Team. The RCO provides inter-agency coordination support to the UN Country Team (UNCT) and its various inter-agency working mechanisms, including theme groups. Key functions of the RCO include:
โ€ข strategic analysis, planning and positioning of the Country Team
โ€ข preparation and monitoring of the United Nations Sustainable Development Cooperation Framework (UNSDCF)
โ€ข support to joint UN programming and operations management
โ€ข policy guidance
โ€ข joint advocacy and communications to enhance UN coherence
โ€ข improve overall programme impact of the UN System in China

The RCO China is looking for a motivated administrative intern to join the RCO China office on a full-time basis and contribute to its crucial mandate of enhancing the coherence of the UN System in China. The duration of this internship is two months with an opportunity for extension up to six months. The internship is UNPAID.

Under the overall guidance of Administrative Assistant, the internship will provide the successful candidate with a unique opportunity to learn about how the UN system operates at the country level. Among others, the intern will:
โ€ข Actively support the daily operations of the office
โ€ข Have hands-on experience of the operational policies and procedures in the field of Human Resources, Administration, Finance and Procurement.

Responsibilities

Daily responsibilities will depend on the individualโ€™s background and the internโ€™s assigned office as well as the internship period. Duties may include, but are not limited to
Human Resources:
1. Provide support to staff members on-boarding and separation process
2. Provide support to recruitment processes regarding intern recruitment, UNV recruitment and consultant recruitment.
3. Provide support on managing HR Files
4. Provide support to HR actions in UMOJA system
5. Provide support on proceeding the payments to consultants
Administration:
1. Provide support to staff members on reimbursement
2. Provide support to Admin actions in Unite/UMOJA system
3. Provide support on inventory and asset management
4. Provide support on logistic and operational support regarding events and conference
Procurement:
1. Provide support on market research and the draft analysis report
2. Provide support on drafting the evaluation report
3. Provide support on proceed the payments to vendors
4. Provide support on quality check and accept procedure
Finance:
1. Provide support on petty cash management
2. Provide support on preparing the expenditure report and budget report

Competencies

โ€ข Communication: Ability to draft clearly and concisely, good written and oral language skills.
โ€ข Teamwork: Good interpersonal skills, ability to work collaboratively with colleagues from different national and cultural backgrounds to achieve organizational goals.
โ€ข Client Orientation: Considers all those to whom services are provided to be โ€˜clientsโ€™ and seeks to see things from clientsโ€™ point of view.

Education

To qualify for an internship with the United Nations Internship Programme, applicants to the programme must at the time of application meet one of the following requirements:
โ€ข be enrolled in, or have completed, a graduate school programme (second university degree or equivalent, or higher); or
โ€ข be enrolled in, or have completed, the final academic year of a first university degree programme (minimum bachelorโ€™s level or equivalent).

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.

Languages

English and French are the working languages of the United Nations Secretariat. Fluency in spoken and written English is required for the internship. Knowledge of Chinese is an advantage.

Assessment

Potential candidates will be contacted by the hiring manager directly for further consideration.

Special Notice

REMOTE INTERNSHIPS (COVID-19): In the context of the COVID-19 pandemic, applicants may be requested to undertake the internship remotely in view of constraints regarding visa issuance, international travel and access to UN premises. Applicants must be willing and prepared to undertake the internship remotely for a part or the entirety of the internship.

Interns are not financially remunerated by the United Nations. Costs and arrangements for travel, visas, accommodation and living expenses are the responsibility of interns or their sponsoring institutions.

A completed online application (Cover Note and Candidate Profile) is required. Incomplete applications will not be reviewed.

The Cover Note should include:
โ€ข Degree Programme (What are you currently studying or what have you studied)
โ€ข Graduation date (When will you graduate or when did you graduate from the programme)
โ€ข List of the IT skills and programmes that you are proficient in
โ€ข List of your top three areas of interest
โ€ข Explanation of why you are the most suitable candidate for this specific internship
โ€ข Explanation of your interest in the United Nations Internship

Programme
In your online Candidate Profile, be sure to include all past work experiences (if any), IT skills, and three references.

Please note that due to the large number of applicants, divisions are not in a position to reply to each application and that only short-listed applicants will be contacted for further consideration.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term โ€œsexual exploitationโ€ means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term โ€œsexual abuseโ€ means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term โ€œsexual harassmentโ€ means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetratorโ€™s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on โ€œManualsโ€ hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTSโ€™ BANK ACCOUNTS.

This vacancy is archived.

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