Org. Setting and Reporting
This position is located within the United Nations Investigative Team to Promote Accountability for Crimes Committed by Da’esh/ISIL in Iraq and the Levant (UNITAD) and will be based in Baghdad, Iraq. The Information Management Officer support the implementation of an evidence-digitization project to be delivered in close cooperation with national authorities (“the Digitization project”, and reports to the Chief of Analysis and Evidence, working closely with the Information Systems Management unit, the Analysis unit and the Field Investigations office, under the overall supervision of the Special Adviser of UNITAD.
UNITAD was established by the Secretary-General pursuant to Security Council resolution 2379 (2017), according to which it is mandated to support domestic efforts to hold ISIL (Da'esh) accountable by collecting, preserving and storing evidence in Iraq of acts that may amount to war crimes, crimes against humanity and genocide committed by the terrorist group ISIL (Da'esh) in Iraq.
Under supervision of the Chief of Analysis and Evidence, the incumbent will be responsible for the following duties:
•Supports the Chief of Analysis and Evidence in the execution of the Digitization project which comprises of comprehensive inventory of evidentiary material held by national authorities, digitization of evidentiary material and its integration into comprehensive, indexed and searchable databases for use by the UNITAD Investigative Team and key Iraqi national authorities. Specific tasks related to the Digitization project includes supervising:
•Assessment of information needs for digitization and collections of existing documentary and physical evidence located in the Republic of Iraq for effective management in the area of information management and in accordance with the Digitization project objectives.
•Mapping and identification framework exercise for digitization, collections, review, analysis and investigations of existing documentary and physical evidence located in the Republic of Iraq.
•In close consultation with relevant members of the Office of Evidence and Analysis and Office of Field Investigations, identification of relevant sources of information and material among Iraqi national authorities, the Kurdistan Regional Government (KRG) and other groups for digitization and collection.
•On-site physical organization of documentary and physical material in close cooperation with relevant national actors in the Republic of Iraq, in particular in Baghdad, Dohuk, Erbil, Sulaymaniya and Mosul.
•On-site digitization of documentary and physical evidentiary material through deployment of mobile scanning technology and digitization teams.
•On-site archiving of documentary and physical material using digital evidence-management systems in key national Iraqi authorities.
•In consultation with the Information Systems Management unit, screening and integrating all digitized evidentiary material into comprehensive, searchable database for use by members of the UNITAD Investigative Team.
•Develops and oversees the implementation of the Digitization project related information management programme, monitors the progress of programme in client offices, ensures compliance with International standards and guidelines.
•Formulates -specific policies, procedures, objectives and guidelines affecting the development and maintenance of the Digitization project, including information, data, documents, non-current records and archives and delivery of reference services, document management support, web publishing support, data quality control, archival description and systems management, drawing upon Organizational and international guidance on information management.
•Manages information security by enforcing security-classification restrictions; facilitates declassification reviews by liaising with originating offices; and ensures the physical security and safety of the UNITAD obtained information under the Digitization project.
•Develops and oversees the delivery of information and records management training to Iraqi employees regarding activities, tools and services including document, data, web publishing and records management, drawing upon standard training approaches defined by the Organization.
•Ensures information services and tools for information delivery meet the needs of the Digitization project and Terms of Reference of UNITAD and are in line with Organizational policy on security classifications and information access guidelines, including document storage tools, data storage, records storage and visualization mechanisms.
•Evaluates and pilots emerging technologies (including software applications and associated hardware, e.g., data collection and visualization systems, document/correspondence management products, imaging and digitization systems and optical disk storage media) to develop strategies for integrating records created in diverse systems into an electronic recordkeeping system; to plan and develop migration strategies for archival preservation of electronic records and to develop and maintain expertise necessary to advise Iraqi national authorities in the management of electronic records.
•Ensures the preservation of information assets with continuing value by appraising information according to its administrative, legal, financial and/or historical value, assures the delivery of records and/or copies, implements retention schedules with records-originating offices.
•Carries out managerial responsibilities relating to compliance with administrative requirements, programme planning, policy and procedure recommendations, budgeting, human resources and facilities management.
•Develops client outreach strategy and programme and coordinates its implementation.
•Represents the Section, as required, in departmental offices and at working groups, task forces and other fora, advocating recordkeeping and/or archives perspectives and standards.
•Evaluates the performance of vendors and certifies invoices, as necessary.
•Guides, trains and supervises professional and general service staff in the various records information management functions.
•Performs other duties as assigned.
•Professionalism: Shows pride in work and in achievements, is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is meticulous and pays attention to detail; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
•Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
•Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Advanced university degree (Master’s degree or equivalent) in information management, information science, information systems, computer science, archival, law, social science or related field. A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree. Certification in eDiscovery is desirable. Certification in project management is desirable.Work Experience
A minimum of seven years of progressively responsible experience in modern archives management, record keeping, library, information management or related area is required.
Prior experience in the legal industry is desirable.
Experience in electronic evidence handling including chain of custody, provenance, verification, authenticity and auditing is required.
Experience in litigation project management is desirable.
Experience with documents using right-to-left script and information retrieval techniques for Arabic is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Fluency in Arabic is an advantage.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This position is founded by trust fund and temporarily available. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.