ICT Senior Assistant - Helpdesk

  • Added Date: Monday, 01 June 2020
  • Deadline Date: Sunday, 14 June 2020

Background Information - Job-specific

The Unite Service Desk (USD) – Asia provides around-the-clock (24/7/365) support for different key UN applications such as Inspira (PeopleSoft/Oracle-based), Umoja (SAP-based), iNeed (Siebel CRM) and Unite Mail (Office 365) to UN employees and external users worldwide. Organized as a virtual service desk with 4 Hubs located in Bangkok, Nairobi, Geneva and New York, the Unite Service Desk is handling online service requests, phone calls, emails and walk-in clients.
As a member of the Unite Service Desk – Asia team, the incumbent will work at UN ESCAP premises based in Bangkok for 5 days per week, which may include weekends and public holidays, as per the assigned shift (morning or afternoon or night) that rotates on a monthly basis.
This is a position in UNOPS for supporting projects carried out for or in the United Nations Secretariat. The incumbent of this position will be personnel of UNOPS under its full responsibility.

Functional Responsibilities

This position is located in the Bangkok Hub of the Unite Service Desk. Under the general supervision of the Hub Manager, the incumbent reports to the Hub Supervisor and Shift Lead.
The incumbent will be employed to specifically undertake the following duties:

  • Work in a shift as per the roster: the service operates on a 24/7/365 basis, shift duty is mandatory including nights, weekends and public holidays.

  • Handle Unite Service Desk iNeed tickets, email correspondences, walk-in queries and phone calls BOTH IN FRENCH AND IN ENGLISH.

  • Provide Tier 1 support to users for all the systems supported by the Unite Service Desk (USD), including Inspira, Umoja and iNeed; follow up with Tier 2 and Tier 3 agents on incident resolution or request fulfilment as per established procedures.

  • Act as focal point for receipt, analysis and processing of user requests; maintain regular contact with users and technical staff in user offices as well as with other USD hubs (in Geneva, Nairobi, and New York).

  • In the absence of Shift Lead, act as his/her OIC in the distribution of work, preparation of checklist and end-of-shift reporting; handling all VIP requests raised during the shift, including but not limited to broadcast requests raised by Duty Managers/Application Owners.

  • Participate in the analysis of user requests; escalate service request to the relevant teams for handling; provide appropriate responses/guidance.

  • Provide feedback/inputs on operation planning, USD documentations, and quality assurance processes.

  • Assist in the preparation of Standard Operating Procedures (SOP), Frequently Asked Questions (FAQ) and email templates.

  • Assist in testing and evaluating new products and technologies.

  • Keep abreast of latest Service Desk procedures and technology; conduct research on new technologies as requested.

  • Perform other duties as may be reasonably required and in line with the incumbent’s scope of services above. Monitoring and Progress Controls

  • Failure to resolve requests may result in delay in administrative process, missing deadlines, financial loss and additional works for recovery, involving staff at all levels, the Organization, and external users of the UN applications.

  • Inefficient or poorly managed work assignment will result in incorrect and/or untimely resolution.

  • Poor quality customer support service will hamper productivity of the application for users and may have financial impacts to the Organization.

Education/Experience/Language requirements

Education

  • High school diploma or equivalent is required.
  • A Bachelor's or Master’s degree in computer science, information systems, mathematics, statistics or related field is desirable.
    Work Experience

  • Minimum 5 years of progressively responsible experience in information systems or application support, systems analysis, systems administration and maintenance, functional or technical customer support is required for a holder of a High School diploma. A Bachelor's or a Master's degree may substitute for some of the required years of experience respectively.

  • Minimum 2 years of work experience in 24/7 operations is required.

  • Experience in providing functional support to Enterprise Resources Planning systems, such as SAP, PeopleSoft/Oracle, Siebel CRM, is required.

  • Knowledge and understanding of UN administrative procedures and practice in human resources, finance and budget, procurement, travel is highly desirable.
    Language Requirements

  • Fluency in written and oral FRENCH AND ENGLISH is required.**Other**

  • Additional training in the field of Service Management, certifications in ITIL and/or in SAP support is highly desirable.

Contract type, level and duration

Contract type: Local ICA
Contract level: LICA-5
Contract duration: Ongoing ICA – ‘Open-ended (Expected Contract duration 1 Year) subject to organizational requirements, availability of funds and satisfactory performance.
For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

This vacancy is archived.