Human Resources and Administration Technical Assistant Misrata Libya 2

Position:                                         HR & Admin TechnicalAssistant

Reports to:                                     Area SupportCoordinator

Supervision of:                              Service staff

Duty station:                                 Misrata

Travel:                                            %10

Durationand type of contract: 12 months

All NRC employees are expected to work in accordance with the organization’s core values: dedication, innovation, inclusivity and accountability. These attitudes and beliefs shall guide our actions and relationships.

1. Roles and responsibilities

   The following is a brief description of the role. The purpose of the HR/ Admin Technical Assistant position is to provide general administration and HR support to ensure the smooth functioning of the NRC Libya office, and HR team in accordance with NRC’s HR, Admin, Financeand Logistics policiesand procedures and relevant donor guidelines. The HR/Admin Technical Assistant is the first person whom NRC employees will approach to get their administration and HR issues resolved. She will liaise closely with logistics, Finance and all departments.

   Generic responsibilities (max 10)

   These responsibilities shall be thesame for all positionswith the same title. The responsibilities shall be short andessential. Details belongin the Work- and Professional Development Plan.

   1. Adhere to NRC policies, tools,handbooks, and guidelines.
   2. Assist with the implementation of the support functionportfolio according to plan of action.
   3. Prepare and develop status reports as required by management.
   4. Ensure proper filing of documents.
   5. Promote and share ideas for improvement of the supportfunction.
   6. Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards & principles withinNRC and amongstbeneficiaries served by NRC.

      Specificresponsibilities

      • General officeadministration management and implementing officepolicies SOP.
      • Maintaining the office equipment and stationery, scheduling repairs through logistics department whenever necessary.
      • Support line managerwith recruitment and contracting.
      • General follow up of the NRC officeand houses/apartments and ensure that utility billsare paid.
        • Arrange internalmeetings and events,including the venue.
        • Assist in the completion and filing (physical and electronic) of accurate and up-to-date HR and Admin files
        • Any other generaladministrative as directed by line management.
        • Assist in the trackingand filing of staff trainings, performance management.
        • Carry out all HR functions such filing of personnel files,assists in preparation of staff payroll,timely review of attendance sheets and time sheets, keeps leave records updated and communicates to main office on request.
        • Attending all meetingsassigned by line manager and prepare reports.

          Critical interfaces

          By interfaces, NRC meansprocesses and projectsthat are interlinked with other departments/units or persons. Relevantinterfaces for this position are:

          📚 𝗗𝗶𝘀𝗰𝗼𝘃𝗲𝗿 𝗛𝗼𝘄 𝘁𝗼 𝗚𝗲𝘁 𝗮 𝗝𝗼𝗯 𝗶𝗻 𝘁𝗵𝗲 𝗨𝗡 𝗶𝗻 𝟮𝟬𝟮𝟯! 🌍🤝 𝗥𝗲𝗮𝗱 𝗼𝘂𝗿 𝗡𝗘𝗪 𝗥𝗲𝗰𝗿𝘂𝗶𝘁𝗺𝗲𝗻𝘁 𝗚𝘂𝗶𝗱𝗲 𝘁𝗼 𝘁𝗵𝗲 𝗨𝗡 𝟮𝟬𝟮𝟯 𝘄𝗶𝘁𝗵 𝘁𝗲𝘀𝘁 𝘀𝗮𝗺𝗽𝗹𝗲𝘀 𝗳𝗼𝗿 𝗨𝗡𝗛𝗖𝗥, 𝗪𝗙𝗣, 𝗨𝗡𝗜𝗖𝗘𝗙, 𝗨𝗡𝗗𝗦𝗦, 𝗨𝗡𝗙𝗣𝗔, 𝗜𝗢𝗠 𝗮𝗻𝗱 𝗼𝘁𝗵𝗲𝗿𝘀! 🌐

          ⚠️ 𝐂𝐡𝐚𝐧𝐠𝐞 𝐘𝐨𝐮𝐫 𝐋𝐢𝐟𝐞 𝐍𝐨𝐰: 𝐏𝐨𝐰𝐞𝐫𝐟𝐮𝐥 𝐓𝐞𝐜𝐡𝐧𝐢𝐪𝐮𝐞𝐬 𝐡𝐨𝐰 𝐭𝐨 𝐠𝐞𝐭 𝐚 𝐣𝐨𝐛 𝐢𝐧 𝐭𝐡𝐞 𝐔𝐧𝐢𝐭𝐞𝐝 𝐍𝐚𝐭𝐢𝐨𝐧𝐬 𝐍𝐎𝐖!

          • Budget holders
          • All NRC staff and department including senior management.
          • Liaison with other Supportteam members (Logs/ Finance) to ensure the HR team are well.
          • supported in theseareas.
          • All NRC visitors

            Scale and scope of position Staff: N/A

            Stakeholders:               Local authorities, Suppliers, other INGOs, Libya Staff

            Budgets:                      Nil

            Information:                 HR/Adminrelated records

            Legal or compliance:   Compliance with NRC Policiesand Procedures

            1. Competencies

               Competencies are important for the employeeand the organization to deliver desiredresults. They are relevant for all staff and are divided into the followingtwo categories:

               1. Professional competencies

                  These are skills, knowledge and experience that are important for effective performance.

                  Generic professional competencies.:

               2. 1 year of HR Experience working in a humanitarian/recovery contextor equivalent.
            2. Previous experience of working in complex and volatile contexts.
          • Documented resultsrelated to the position’s responsibilities.
        • Knowledge about own leadership skills/ profile.
      • Fluency in Arabic,both written and verbal.
   7. Good level of English, both written and verbal.

            Context/Specific skills, knowledge and experience  :

   8. Basic computerskills in Microsoft office (MS Excel,Word, and outlook)
2. Good Communication and interpersonal skill

These are personal qualities that influence how successful peopleare in their job. NRC’s Competency Framework states 12 behavioral competencies, and the following are essential for this position:

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

 Application Procedure: