Graphic Design and Multimedia Assistant-NPSA 5-(Open to all applicants))

Tier 1: UNDP/ UNCDF/ UNV staff holding permanent (PA) and fixed term (FTA) appointments (defined as “internal” candidates) 

Tier 2: UNDP/ UNCDF/ UNV staff holding temporary appointments (TA) and personnel on regular PSA contracts 

Tier 3: All other contract types from UNDP/UNCDF/UNV and other agencies, and other external candidates

Background

The Arab States Partnership for Inclusive Rights in Elections (ASPIRE), supported through financial contributions from the Swedish International Development Agency (SIDA), is dedicated to building coherence in electoral support in the region. This is achieved through dialogue, partnerships, and initiatives that enhance regional knowledge and capacity on elections while promoting the active participation of youth and women in political and civic life. A crucial initiative under this support is to strengthen regional cooperation, with the Regional Electoral Support Project for the Middle East and North Africa actively supporting organizations such as the new organization of Arab Electoral Management Bodies (EMBs), the Arab Network for Women in Elections, the Arab Youth Network in Elections, the Arab Women Organization, the League of Arab States, and the Arab Network for National Human Rights Institutions (ANNHARIs), among others. UNDP is committed to supporting regional organizations by providing advisory serv

Within this context, the Arab States Partnership for Inclusive Rights in Elections (ASPIRE) is seeking a Graphic Design and Multimedia Assistant to support regional advocacy and campaigns focused on enhancing political participation. The goal is to unify advocacy messages, reach a wider audience, and garner increased attention. By sharing common experiences and addressing challenges, the campaign aims to highlight the importance of implementing Temporary Special Measures (TSMs) for improved representation across the region. The collective effort inspires coordinated actions at the national level, creating a ripple effect. Shared objectives, messages, success stories, and narratives from across the region not only enhance the impact of advocacy initiatives but also challenge stereotypes and traditional attitudes, fostering a more inclusive and progressive approach to political involvement.

Duties and Responsibilities

1. Support the Arab States Partnership for Inclusive Rights in Elections (ASPIRE) Programme to ensure effective design of communications and information products focusing on the achievement of the following results:

• Assists in the coordination of creative and innovative information materials (social media content, banners, brochures, booklets, leaflets, bulletins, flyers, cards) for UNDP in Jordan, Amman

• Prepares the draft layout of research activities in a creative format, edits artwork and finalizes the design process of reports, presentations and information materials in line with UNDP’s design guidelines.

• Capture and edit photos and create a photo repository for UNDP communications materials.

• Working with UNDP CO projects in the Arab Region to support the project’s advocacy goals, including producing videos, editing graphics, and presentations

• Uploading necessary materials (reports, articles, publications) to the UNDP Regional Hub Office website periodically

2. Support to the effective creation of branding materials for promoting the activities of UNDP focusing on the achievement of the following results:

• Support developing a Communication, branding strategy, and Social Media for the Arab network for women, the youth network, and ArabEMBs

• Supports the design of graphics and visualizations requested for various UNDP events, inter-agency collaborations, and project office support, based on needs and supervision from the Head of Communication.

• Design and update website pages for ASPIRE project, ArabEMBs, Women's network, and Youth network weekly, following the electoral calendar in the region

• Coordinate and produce short videos and success stories for the women and youth, enhancing political participation campaigns as per the developed plans

3. Support strategic partnerships, communication, and implementation of resource mobilization.

• Maintaining and updating an efficient catalogue system of visual materials database (photography, video, social media final products).

• In coordination with the supervisor and other relevant counterpart communications teams, support the design of infographics of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.

4. Provide administrative and operational assistance support to the Arab Network for Women in Elections in the following function:

• Act as the Network’s Coordinator, supporting the Network Chairperson in implementing tasks related to the network’s work and executing all decisions of the Steering Committee. This includes preparing draft agendas, coordinating invitations and participation, drafting and disseminating meeting minutes and decisions, following up on documentation and signature processes.

• Act as focal point between the Network and liaison officers within Electoral Management Bodies (EMBs), as well as with partner organizations working closely with the Network.

• Support the planning and organization of all meetings and activities related to the Arab Women Network, ensuring technical, administrative, and logistical arrangements are in place for their effective implementation.

• Assist in the preparation and conduct of meetings, including drafting meeting minutes and activity reports, preparing briefing and presentation materials, speeches, and background documents for meetings and missions.

• Contribute to drafting technical reports and assessments submitted within the framework of programme implementation, providing substantive input as needed.

• Promote and manage content for ArabEMBs organization website and social media platforms, ensuring timely and relevant updates.

• Collect, classify, and analyze information to support the development of knowledge products, studies, and worksheets related to ArabEMBs and the Network’s activities.

• Perform any other related tasks as required in support of the Network’s objectives.

5. The incumbent of the position should avoid any discriminatory behavior, including gender discrimination, and ensure that.

• Human rights and gender equality is prioritized as an ethical principle within all actions.

• Activities are designed and implemented under the “Social and Environmental Standards of UNDP”.

• Any kind of diversity based on ethnicity, age, sexual orientation, disability, religion, class, or gender is respected within all implementations, including data production.

• Differentiated needs of women and men are considered.

• An inclusive approach is reflected in all actions and implementations; in that sense, an enabling and accessible setup is created in various ways, such as addressing disability, gender, and language barriers.

• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

6. The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of

the Office and the Organization.

-. Institutional Arrangement

Under the direct supervision of the Electoral Specialist for The Arab States Partnership for Inclusive Rights in Elections (ASPIRE), the Graphic Design and Multimedia Assistant provides timely and accurate clerical support services for graphic design and multimedia

Competencies

Core

Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively: LEVEL 1: Open to creative ideas/known risks, is a pragmatic problem solver, makes improvements

Learn Continuously: LEVEL 1: Open-minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Business Acumen

Ability to understand and deal with a business situation in a manner that is likely to lead to a good outcome Ability to make good judgments and quick decisions within such frameworks Knowledge and understanding of the operational frameworks in the organization

Collective Intelligence Design

Ability to bring together diverse groups of people, data, information, ideas, and technology to solve problems and design solutions or services. Knowledge and understanding of Collective Intelligence Design principles, methodology and practices.

UN policy knowledge - ethics

Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity

Creative direction and copywriting

Ability to creatively communicate concepts in an engaging and simple way

Campaign Management

Ability to produce and implement communications and advocacy campaigns which lead to impactful change

Graphic Design

Ability to communicate visually and create appealing UNDP graphic products

Photo production

Ability to create, edit, organize and coordinate photographic material

Required Skills and Experience

Min. Academic Education

• Secondary education with official certificate in designing is required.

• A university degree (bachelor´s degree) in Design, Visual Arts, Communications, Graphic, Social Studies or related fields with an official certificate in designing will be given due consideration, but is not a requirement.

Min. years of relevant Work experience

• Minimum 5 years (with secondary education) or 2 years (with bachelor’s degree) of relevant progressively responsible experience in branding, design and building tailored strategies for businesses, supported by strong expertise in design tools as well as front-end development skills in HTML, CSS, and programming…

Required skills

• Demonstrated ability to work effectively with a wide range of stakeholders.

• Demonstrated experience in good organization and management skills.

• Proven experience in good communication presentation, report, and ability to work independently and in a team.

• Experience in working effectively with diverse groups of professionals towards common goals.

Desired additional skills and competencies

• Experience in providing advisory project services, monitoring and evaluation related to procurement.

• Previous experience in working with a multidisciplinary and multicultural team.

• Work experience with Regional UN/ UNDP development projects.

• Experience working in graphic design and knowledge of graphic design software included Adobe Illustrator, InDesign and Photoshop.

• Proven experience in working with election platforms and media, including the use of digital and traditional communication channels to support electoral processes.

• Good understanding of new and evolving technologies and digital platforms

• Experience in handling social media (e.g., Instagram)

• Experience producing storytelling through design.

• Experience in event management

• Experience in photography and making basic videos and other communications content.

• Experience in media relations and publicity

Required Language(s)

• Fluency in English and Arabic is required.

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

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