Plan International is an independent development and humanitarian non-profit organisation that advances children's rights and equality for girls. We support children's rights from birth until they reach adulthood, and enable children to prepare for โ and respond to โ crises and adversity. We believe in the power and potential of every child, but know this is often suppressed by poverty, violence, exclusion and discrimination.
Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We have been building powerful partnerships for children for over 85 years and are now active in more than 70 countries, driving changes in practice and policy at local, national and global levels using our reach, experience and knowledge. Plan International is registered in Nigeria with the Corporate Affairs Commission.
Deadline for application submission: 3rd July 2023
Location: Maiduguri
ROLE PURPOSE
The purpose of this role is to support the country Grants Coordination processes and management.
DIMENSIONS OF THE ROLE
To maintain organization-wide adherence to meet internal and external grant management quality standards, donor guidelines, and related compliance processes, and management.
ACCOUNTABILITIES
Grants Administration and Management
- Support the Countryโs Business development unit on resource mobilization activities in Plan Nigeria Country office.
- Support the Grants Manager/Coordinator in coordinating, and monitoring the implementation of donor-funded projects and programs
- Managing donor grants transactions effectively and efficiently and ensuring quality reporting
- Support in establishing a grants tracking mechanism in order to effectively follow up grant activities, determine progress
- Support proposal development process by working with program staff, writing budget narratives, editing proposals, and ensuring proper proposal and grant management procedures are followed.
- Ensuring that reports to donors are submitted timely; that reports are coherent and accurate (quarterly, interim or final reports).
- Ensuring that grants are implemented in compliance with Plan International guidelines and relevant donor regulations.
Grants Management Information
- SAP administration, including regular updates on grant through daily review and monitoring of SAP dash Board.
- Ensure timely set-up of all grants in the SAP system and corresponding modifications effected.
- Maintain and update grant files for assigned portfolio (Soft and Hard Copy files)
- Document and share key compliance issues with Plan International staff and partners setting the ground for compliance management.
- Draft Funding Approval Document and ensure all Funding Agreement Document (FADs) files are updated on a regular basis. This will include the hard copies and soft copies.
- Participate in the onboarding process of new partners, starting from solicitation, pre-award assessment, award and closeout.
Management Reporting
- Support the Grants Manger in generating the Income report.
- Provide support to program and finance teams on reporting compliance.
- Provide strategic report(s) on status of grants for decision-making by Management.
- Support with monthly Country Office Pipeline reporting.