Position Summary:
The Grants Finance Assistant will support the Grants Finance Department to improve overall sub-award quality assurance. Reporting to the Senior Grants Finance Officer, She/He will provide professional expertise and technical training from pre-award to close-out of sub-awards, including development of subaward solicitations, negotiation, preparation of sub-award packages, execution, monitoring and overall administration. The role will support ensuring full compliance with donor regulations and FHI 360 policies.
Position Responsibilities:
- Prepares and monitors monthly expenditures for Local partners of the projects by analyzing financial data and providing monthly reports to internal and external stakeholders.
- Serves as a principal source of information on fiscal policies and procedures including federal funding rules and advises management on existing options or alternatives to make appropriate business decisions.
- Assists with project launch and provide training on sub-award processes and expectations as needed.
- Input figures to Excel spreadsheets for finance officerโs review (to expedite the payment process).
- Ensure completeness of invoices, monthly financial reports, and their supporting documentation.
- Assist in reviewing financial reports of grantees for finance officer/Managerโs review.
- Works with project leaders to resolve outstanding issues associated with monthly expenditures and project budget.
- Support technical teams in assigned field activities.
- Ensure that the database, in accounting and financial records, establishes a logical and clear cross-reference between files, in order to facilitate monitoring and auditing.
- Performs other related duties as assigned.
Other Responsibilities
- Perform any other reasonable duties as assigned by the COP or his designee.
- Respect and abide by all the internal regulations of FHI platform office.
Minimum Requirements
- Bachelorโs degree in finance or related course and professional accounting.
- Typically requires 1-3 years of accounting and finance experience, preferably in NGO setting.
- Good command of oral and written French and English
- Must be computer literate. Working knowledge of a computerized accounting system will be an added advantage.
- Good planning, organizational and interpersonal skills
- Ability to maintain confidentiality.
- Ability to maintain effective working relationships with all levels of staff.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicantsโ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicantโs tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.
FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.
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