- Role and responsibilities
The Grants Coordinator will contribute to achieving quality programming by closely supporting the Grants Manager in ensuring effective grants management including internal and donor compliance requirements, timely and quality reporting, as well as proposal development. S/he ensures NRC programme/support teams are informed of relevant donor compliance regulations and NRC procedures, manages donors and other external and internal reporting, and coordinates grant revisions. The Grants Coordinator is directly responsible for supporting Project Managers and Programme Specialists in the development of reports in line with the grant process flowchart, and act as the focal point for the key mandatory activitiesย under NRCโs Project Cycle Management (PCM).
Generic responsibilities:
- Adherence to NRC policies, guidance, and procedures.
Specific Responsibilities:
ย Funding Identification and Proposal Development
In collaboration with the GM, coordinate proposal development for NRCโs portfolio of donors with relevant staff within AOs and CO, following the grant process flowchart.Build positive working relationships with other teams to coordinate and support development of high-quality proposals using relevant NRC Grant Management tools and guidance (proposal development calendar, internal log-frame, procurement plan, internal budgeting tool).Work closely with Budget Holders, programme teams, and finance as well as other stakeholders to ensure that the budgets are aligned to the donor requirements.Grant Agreementย
Support the Grant Manager in reviewing donor contracts, flag any points that might challenge NRCโs procedures.Support the Grants Manager to understand and summarize key reporting and donor compliance requirements, including issues to be raised during Grant Opening Meetings.As delegated by the Grants Manager, organize and facilitate Grant Opening Meetings within 30 days of the grant being activated and coordinate with relevant staff to develop all mandatory internal documents (internal log frame, procurement plan, work-plan, etc.).ยDonor Reporting and Monitoring/ Reviewย
Work with the GM to coordinate the development of proposal revisions, ensuring it is in line with donor requirement and ensuring consistencyย between narrative and financial reports, as well as with the M&E database.Coordinate NRCโs response to feedback received on submitted reports, as well as amendment requests liaising with all relevant teams and consolidating inputs.Coordinate and lead the development of donor reports with relevant staff in the AOs, CO, ensuring consistency between narrative and financial reports and that they meet NRC and donor quality standards and following the grants process flowchart.Schedule, organize and record PCM meetings in compliance with NRCโs PCM framework. Review and ensure all mandatory internal documents are in place as per NRCโs Jordan PCM toolkit.In collaboration with relevant staff, support the coordination and compilation of documents/factsheets for donors monitoring exercises (for instance TPMs, desk reviews, field visits, etc.)ยDonor Complianceย
Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting donor requirements and deadlines.Provide guidance to programme and support colleagues on donor compliance and maintain donor information in internal grant management systems up to date, ensuring donor templates are readily available.Flag to the GM any risks for non-compliance with donor requirements.In collaboration with GM, deliver training and capacity building of staff on NRC grants management/donor compliance and PCM as required.ยGeneral Administrationย
Ensure all key grant documents for a grant are available within the Jordan CO filing tree and in line with the standardized information management/filing systems.Visit area offices to support with capacity building of staff and roll-out of PCM activities.Proactively update the Grants Tracker.Assist the Grants Manager as necessary, including representation and attendance at meetings as required, and coordination with teams to follow up on agreed action points.Critical Interfaces:
ย
By interfaces, NRC means processes and projects that are interlinked with other departments/units or persons.ย Relevant interfaces for this position are:
Grants ManagerHead of Programme Support UnitProject Managers and CoordinatorsCore Competency SpecialistsArea ManagersFinance DepartmentMonitoring and Evaluation DepartmentLogistics DepartmentNRC MERO PSU (i.e. Programme Adviser and Controller)DonorsGrant Coordinators in other COsInstitutional Partnership Advisersย
2. Competencies:
Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:ย
a. Professional Competencies:
Between 3-5 years of relevant experience within field of expertiseExperience from working with humanitarian and development donorsGood understanding of donor rules and regulationsย Skills and experience in report and proposal writingStrong communication, coordination and interpersonal skillsย Strong analytical skills (data and financial)Ability to mediate in high-stress scenarios with competing interestย Excellent written and oral communication skills in Englishย Above average computer skillsb. Behavioral Competencies:
ย
These are personal qualities that influence how successful people are in their job. NRCโs Competency Framework states 12 behavioral competencies and the following are essentialย for this position:
Planning and delivering resultsWorking with peopleย Communicating with impact and respectย Analyzingย Empowering and building trustManaging resources to optimize resultsInfluencingHandling insecure environments3. Performance Management:
The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:ย
ยท The Job Descriptionย
ยท The Work and Development Planย
ยท The Competency Frameworkย
The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.
The Norwegian Refugee Council (NRC) Geneva leads NRCโs representation with the IASC and UN agencies, and coordinates donor engagement with the UN and Swiss donors. NRC strives to assist and protect vulnerable and displaced people during crises, especially in situations of conflict. Established in 1946, NRC is an independent, humanitarian, non-profit, non-governmental organisation working in around 31 countries with approximately 14โ000 staff. NRC employs a rights based approach, challenging those with responsibility to uphold the rights of displaced people set out within national and International Laws. NRC endeavorsย to secure the acceptance of local stakeholders for activities and is committed to the principles of humanity, neutrality, independence and impartiality.
NRC seeks to engage with all relevant actors in order to promote the full respect for the rights of displaced and vulnerable people; secure and maintain access for humanitarian operations and promote the achievement of durable solutions. NRC Geneva, with the Internal Displacement Monitoring Center (IDMC), are NRCโs primary presence in Geneva.