Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.
Department Programs - Pact strives for a world where all people are heard, capable, and vibrant. The Programs Team helps realize this objective by bridging program management, technical support, and business development, enabling Pact to achieve its global strategy. We ensure program excellence through continuous learning, monitoring and evaluation and provide organizational and industry-wide thought leadership by leveraging a complementary set of cross-functional, multi-disciplinary skills, expertise, and experiences. The Programs team: influences progressive change through the development and implementation of global and regional strategies and business plans; supports advancement of innovative solutions; pursues new business opportunities; and drives effective internal and external engagement to maximize Pactโs impact across the globe. Across all aspects of its role, the Programs Department adheres to and promotes a culture of inclusion, accountability, and respect.
Position Overview
Reporting to the Grants & Contracts Manager, he/she will provide support to sub-grants, contracts, and agreements oversight in line with USAID rules and regulations. The Grants & Contracts Officer will ensure that all sub-grants and contracts comply with donor rules and regulations and organizational policies and procedures, ensure timely issuance of sub-grants and contracts, provide technical support to local partners for the correct documentation and reporting process of the local sub-grants and contracts, and monitor sub-grantees and sub-contractors to ensure compliance with terms of their agreements.
Key Responsibilities
- Works closely with the Grants & Contracts Manager to ensure that the subaward structure is aligned with the Activityโs technical needs and
- During absence of Grants & Contracts Manager, serve as primary point of contact for project leadership and Washington, DC, team.
- Supports the rapid and compliant issuance of sub-grants and contracts, especially during start-up.
- Helps administer the full cycle of subaward management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports (including cost share), monitoring / compliance visits, and
- Uses required sub-award management and accounting systems for subaward issuance and management. Ensure that all required documentation is available and stored as per Pact policy and donor rules and
- Supports the oversight of budget management of projectโs subaward and contracts pool and ensure accurate and timely disbursement and liquidation of subawards/contract
- Assists with the timely training of subgrantees, sub-contractors, and Activity staff to understand and comply fully with funder
- Ensures that office systems for subawards and contracts are maintained and that regular reports are provided to Activity leadership, Washington, DC teams and/or to the funder, as
- Supports closeout of sub-awards and contracts, including preparation of delivery notes, final inventories, property disposition, etc.
- Supports project procurements and procurement-related tasks in compliance with donor rules and regulations, as well as with Pact processes, ensuring the procurement processes are adapted to the context and/or needs of the sub-grantee and beneficiaries
- Ensures competitive procurement processes for the purchase of goods and services following the implementer and the donor regulations and procedures as well as using mechanisms that ensure high standards of transparency.
- Conducts market research of vendors.
- Prepares Terms of References, Request for Proposals (RFP) or Request for Quotes (RFQ) in coordination with the technical area based on the implementer and the donor procedures and regulations.
- Coordinates evaluation committees for proposals submitted by sub-grant applicants and vendors, according to the solicited Notice of Funding Opportunity, Terms or Reference and donor regulations.
- Coordinates delivery logistics for goods and/or services with project staff and/or sub-grantees/sub-contractors.
- Works with project and partner staff to ensure that implementation of sub-grants and contracts follows donor requirements and is in line with the projectโs one-team approach.
- All other duties as assigned.
Basic Requirements
- Master's degree with five (5) years work experience or bachelor's degree with at least seven (7+) years work experience
- Experience of successfully working with civil society organizations or international development projects in a role supporting the management of grants and/or procurement.
- Experience assessing the responsibility and grant-worthiness of organizations through financial statements, audits, and other documentation presented in a proposal or in support of an
- Experience drafting and managing performance-based
- Experience in the procurement of goods and services from beginning to end of the process (from the preparation of the bidding terms and conditions to the delivery of the goods or services requested).
- Knowledge of USAID and other funder rules and regulations as related to subgrant procurement, compliance, and cost principles.
- Proficiency in written and spoken Spanish and functional proficiency in English.
- Ability to problem-solve difficult issues, and to multitask with ease, adapting to frequently changing priorities
- Professional-level English language skills (written and oral).
- Good understanding of budgets.
Preferred Qualifications
- Experience overseeing and coordinating with international field offices preferred.